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Special Sales Tax Citizens Review CommitteeMeeting NoticeDate:Tuesday, December 11, 2018Time:6:00 P.M.Location:City Hall Conference RoomAgenda Roll Call. Introductions-Welcoming of New Member Approve the 10-9-2018 minutes. Request from Police for Public Safety Sales Tax Expenditureso Agree that the expenditure of an amount not to exceed 8,383.87 for software,maintenance and IT equipment meets the intent of the Public Safety Sales Tax. Request from Police Department for Capital Sales Tax Expenditureso Agree that the expenditure of an amount not to exceed 66,384.00 for Shawnee MissionFord for the replacement of 2 marked police units meets the intent of the Capital SalesTax.o Agree that the expenditure of an amount not to exceed 9,000.00 for Shawnee MissionFord for marking and up-fit of equipment on 2 marked police units meets the intent of theCapital Sales Tax. Request from Public Works for Transportation Sales Tax Expenditureso Agree that the expenditure of an amount not to exceed 50,835.40 for salt purchasemeets the intent of the Transportation Sales Tax. Request from Public Works for Capital Sales Tax Expenditureso Agree that the expenditure of an amount not to exceed 47,057.00 for Shawnee MissionFord for a new Ford F-550 chassis meets the intent of the Capital Sales Tax.
o Agree that the expenditure of an amount not to exceed 131,397.00 for Osage Industriesfor a new Osage ambulance coach and related components, including installation, meetsthe intent of the Capital Sales Tax.o Agree that the expenditure of an amount not to exceed 26,090.00 for WinCan LLC forWinCan Software Upgrade meets the intent of the Capital Sales Tax.o Agree that the expenditure of an amount not to exceed 3, 500.00 for The Wilson Groupfor the installation of a new front window fixed panels and sliding panels at the FinanceDepartment counter in City Hall meets the intent of the Capital Sales Tax. Request from Administrative/Public Works Department for Capital Sales TaxExpenditureso Agree that the expenditure of an amount not to exceed 8,484.00 for DHPace for thepurchase and installation of access card reader equipment at the EMS Facility meets theintent of the Capital Sales Tax.o Agree that the expenditure of an amount not to exceed 5,768.47 for ServiceMarkTelecom for installation of phone equipment at the EMS Facility meets the intent of theCapital Sales Tax.o Agree that the expenditure of an amount not to exceed 9, 687.00 for YellowDog for thepurchase and installation of Fortinet firewall, two new access points, accessories, and aRuckus 12 port switch at the EMS Facility meets the intent of the Capital Sales Tax. Next STOC Meeting-Tuesday evening, February 12, 2019 Adjourn.
CITY OF RAYTOWNRequest for Committee ActionDate:December 11th, 2018To:Sales Tax Oversight CommitteeFrom:Captain Candice Schwarz, Police DepartmentAction Requested: A finding from the Sales Tax Oversight Committee that the requestedsoftware, maintenance and IT equipment and parts for PoliceDepartment computer equipment meet the intent of the Public SafetySales Tax.Recommendation:Recommend approval as submitted.Analysis: The Police Department’s computer systems are vital to the operation of the Department.The software for these systems requires support maintenance from the assorted vendors. Without this,support updates would not be made as needed and software failure could cause the systems to stopworking and effectively shut down some of the Police Department operation.Barracuda Mail Archiver Appliance and Maintenance Subscription – This is for the replacement of theBarracuda Message Archiver appliance and a one year subscription for maintenance and support . Thecurrent Barracuda Message Archiver Appliance is over 5 years old and at a risk for failure. The applianceand our annual maintenance subscription allows for the long term storage and retrieval of e-mail trafficfrom the network. The cost is 1574.00. - PSSTLexis Nexis (Used to be Bair Software Support Renewal) This is the annual renewal of the analyticalsoftware upgrade and support plan used by the Police Department Crime Analyst. The complexsoftware is critical for the work done by the Crime Analyst. The support plan from Lexis Nexis includesan annual product release and technical assistance. This cost is 964.87 - PSSTStarWitness Support and Maintenance- In 2016 the Police Department purchased an updated interviewsystem for criminal investigations. The software is proprietary to the product and maintenance isrenewed on an annual basis. The support plan includes software and maintenance and providesupdated releases, bug fixes, and technical support for the StarWitness Interviewer and Field Interviewersystem. The cost of renewal is 2200.00 - PSSTYellow Dog Networks – One year hardware and software Maintenance for our Eversync 2700 backuparray, which provides redundancy for information, kept on the servers. Cost – 3,645.00 – PSSTTotal Request – PSST – 8383.87Additional Reports Attached: Price Sheets
for a new Osage ambulance coach and related components, including installation, meets the intent of the Capital Sales Tax. WinCan Software Upgrade meets the intent of the Capital Sales Tax.
