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i. Clubhouse eventsii. Pool openingiii. HOA meeting signsiv. Signup/update your info on the websitev. Look into what kind of signs are available to be able to get one that is changeable.Clubhouse usei. Food trucks – keep it upii. Open houseiii. Buncoiv. Christmas Wrapping Partyv. Rummy cubevi. Poker/board games/game nightvii. Bingoviii. Wreath Makingix. Moms day/night outx. See if Julie S. would be interested in teaching a sips and strokesxi. Tutoring during the week for kidsxii. Community sports partiesPool is openi. Non-pool members can now rent the Clubhouse and get access to the pool on Wednesdays andSundays from 4PM to 8PM.VI.Parliamentary Procedures & Robert’s Rules of Order Talked about the order that should happen during an annual meeting. Howard talked about how that works in a larger group.VII.Covenants and Fining Process Review Fining documents from other neighborhoods Focus on this for the next meeting.VIII.Website Surveys are going to be very useful.IX.Other topics Stormwater drainage facilities that the HOA is responsible for – plan to develop a plan.City involvement, developer involvement, HOA responsibilities.X.Management Company To-Do List (emailing to Jenny) Purchase toilet paper, paper towels, soap, etc. for the Clubhouse Has the 2,400 we should be seeing from collections come in yet? Have we found out what the insurance policy says for night time swimming? What are your options that you have now for management fees for a la carte – is this an option? Where are we at with getting Steven on the bank information to get the debit card? He signedthe signature card back in April 2021.

XI.NEW BUSINESS: Want to get Crepe Myrtles at the entrance of Cedar Grove. Lights and electrical outlets at the entrance of Cedar Grove. Survey/easement zone to move the fence on the field? Movie night at the fieldi. Would there be a type of copyright fee as it is an HOA property? Get a booklet put together with neighborhood information (bulbs, etc.) Reserve Study considerationXII.NEXT MEETING: Next meeting will be the 3rd Monday of July.i. July 19, 2021, from 5-7XIII.MEETING ADJOURNMENT: 7:51PM meeting adjourned

Sterling Gate Homeowners Association, Inc.Monthly Board of Directors MeetingJuly 19, 2021, at 5PMBoard members in attendance for meeting in the Clubhouse: Sally Hart, Steven Lund, Joshua Browning,Howard Jones, and Scott Machovec and Megan Hays from the Swim and Tennis Club Pool Committee joinedus brieflyI.II.III.IV.CALL TO ORDER: 5:10 PMAttendance RecordAPPROVAL OF MINUTES Standing approved as posted via prior emailsREPORTS: Pool Updatesi. Safety covers for the pool – they are in Josh’s office right now – going to do a direct sale1. Solid covers block the UV light – mesh is 99% block. Solid you can close it and getit opened and the pool is typically clear and there is no debris2. There has never been a pump-to-pump water off the cover if you have a solidcover here3. Difference in cost is minutea. 930 for the baby pool for a solid cover including pumpb. 754 for pro mesh for the baby pool – (no pump needed)c. 2254.07 for the solid cover including the pump for the main poold. 1999.79 for the mesh for the main pool4. Josh recommends ordering the covers sooner rather than latera. Howard motioned to approve the ordering the pool coversi. Steven approved; Sally seconded – Motion is approvedii. Solid covers with the mesh down the middleb. Approved to allow Josh to throw away the old pool covers away5. Goal is to resurface the pool before opening next year6. Leaving the pool open is around 750 extra a montha. September – it could be a good idea to investigate doing that as drive-upinterest in membershipii. Equipment in the pool room is finishing up tonight, pumps are installed, next step is tobring in the manufacturer to set up everything.iii. It will monitor everything 24/7 for the pool company for PH and such when testing thechemicals and suchiv. Going to do a sand change in the big tanksv. Get an open house here next year after the pool is resurfaced to try and drive-upmembershipvi. Update from Megan regarding the pool1. Going to stick with no night swimming2. Swim right is doing a fantastic job – I would say keep with them next summer

V.3. Have not had near the complaints this year- have not had the same trouble withteenagers this year4. I do not anticipate someone wanting to take on this role next year5. Jenny rented the clubhouse back-to-back without cleaning it in between – 3rentals went without a check and wanted Meagan to approve to send depositsback6. Still trying to get official number from Jenny how many memberships7. Please add correcting the wobbly handrails to the wish lista. Josh said it can be done with the pool resurfacingTreasurer’s Updatei. Steven reviewed the report from Jenny and verified everything1. Looking at the fiscal year starting in July 2021 it is approximately 11,000 in thebank2. Think this should be moved to the Swim and Tennis Club to pay back a portion ofwhat we owe to them to help with them needing to resurface the poolii. The income statement reflects as it does thanks to a change from calendar year to fiscalyeariii. Going to ask from Jenny for accrual report to verify since some of the snapshots look a bitdifferent. Steven wants to verify his numbers with the reports they are providingiv. Back to the field meeting, when looking at the reports to the owner’s vs the board –Steven believed the owners were seeing the distribution split with Swim and TennisClub/HOA/etc.v. Steven finally got his debit card from the bankUNFINISHED BUSINESS Identify which covenants should be enforcedi. Making a motion to form a committee of at least two members to work on the covenants1. Sally and Howard volunteered to be on the committee – the others may go through thelist and see what else can be edited2. Report will come back next month and be reviewed during the next HOA Board meeting Covenant Enforcement Policy Resolutioni. Howard moves to create a new policy resolution for covenant enforcementii. We are going to go on and send what we created to Jenny to have NHM review the legaliii. Postponing until next HOA Board meetingiv. Going to change the wording from fine maximum amount to “equal to the current annual dues” NHM: a la carte management packagesi. Jenny was not in attendance to discussii. Will look into other companies as well Movie Night at the fieldi. If we are going to do it this year, we need to do it before school startsii. We could do sports in the falliii. Going to investigate the costs for rights to play movies Communication Signs for neighborhood entrancesi. Arc update sign/enforcement policyii. Invest in signs you can change Street Sign Maintenance: set priorities and get estimatesi. Scott can reach out to his contacts in the city Entrance Improvements

VI.VII.VIII.IX.X.i. Scott got some platt drawings from Madee Nation (NHM), city and council person is going tobring it by to his homeii. Would like to see electrical outlets on both sides of Cedar Groveiii. Low voltage Christmas wreaths a possibility?iv. High Grove – add some lights shining into the trees1. Need to get the junipers out Websitei. Get more people signed up as able – need to figure out an approach Clubhouse cleaningi. Discussed during the pool discussionNEW BUSINESS Storm drainage liaison for developer and Cityi. Howard made a motion to make Scott the liaison for this1. Josh and Steven did a first and second and it was voted and approved Storm drainage work estimates on HOA propertiesi. Scott looked around the drainage – Enclave paving has been done – even looks like finish coatbeing onii. The barricades are gone, looked at the pond and it is now a deeper pond .iii. We need to talk to the developer about upkeep on the detention pond maintenanceiv. None of the ditch has been dug out yet that they had agreed to handlev. Scott will get with Jenny with the pricing to handlevi. 1-5 on the list previously emailed are maintenance thingsvii. 6-9 need to be done much soonerMANAGEMENT COMPANY FOLLOW-UP Has Jenny contacted Katie Stempel regarding the clubhouse cleaning? Did we have the HVAC serviced? How many pool memberships are there this year - get that information to Megan as well? Sending the covenant enforcement policy resolution to Jenny to have the legal departmentreview Provide us with the NHM a la carte management package options Verify Jenny ordered toilet paper/paper towels/soap for the bathrooms in the clubhouseANNOUNCEMENTS Steven has served a year nowNEXT MEETING: Next meeting will be the 3rd Monday of August.i. August 16, 2021, from 5-7MEETING ADJOURNMENT: 7:44PM meeting adjourned

Sterling Gate Homeowners Association, Inc.Monthly Board of Directors MeetingAugust 16, 2021, at 5PMBoard members in attendance for meeting in the Clubhouse: Sally Hart, Steven Lund, Joshua Browning,Howard Jones, and Scott MachovecI.II.III.IV.V.CALL TO ORDER: 5:03 PMAttendance RecordAPPROVAL OF MINUTES Standing approved as posted via prior emailsREPORTS: Treasurer’s Updatei. Pending management package from NHM – financial reports not received as to date Enclavei. Approved to start plats, temp vegetation growing in them to help with run-off for now.ii. They have a real estate agent working with them to selliii. Mud in the road is better – drainage is going into the retention pond now—it’s huge –very steep sides and will not be easy/cheap to maintain.iv. We need to talk to the developer about maintaining the grass on the entrances to thatportion of the neighborhood. Storm Drainage Updatei. Reported areas to the city that flood often – Mark Harris (public works director) workingto fix some asphaltii. Pipe is completely full back from cedar grove to Victoria station, pipe by a home had beenpractically buriediii. Writing up something to go to city engineering director, city works, and council peopleiv. On easement areas they have dug out some of the areas and cleaned out about 10 feetin front of it- we need to get the clean out done under the walking trail- everything hasjust been eroding into themv. I think we will need to add some work in the 1-6 portion of the list – by Irene’s home bythe rock check dams, it is working as there is slope, but that steeper ditch is a lowerpriority since it is sloped and working.vi. Been back and forth with the city about the drawings as to where everything is -not greatrecord keeping occurred apparently they were using an outside firm for city engineerback then. We are going to try Mary – and the firm R.C Farmer is referenced on theEnclaves drawings so Scott will try to get information on it. Special Committee: Architectural Standards Reviewi. Reviewed changesii. Howard will make the final updates in wording for approval from the board via emailUNFINISHED BUSINESS Covenant Enforcement Policy Resolutioni. Lawyer looked it over

VI.VII.VIII.IX.ii. Reviewed updates and made some additional changesiii. Question going to Jenny regarding who gets the money from the fines (NHM or the HOA)iv. Howard will complete the updates and email back out to the Board for review NHM Package that excludes financial servicesi. NHM does not have an a la carte option without financial services Steven has spoken to 4 management companiesi. J.H. Berry & Gilbert – they do condo’s not HOA’sii. AHI Properties – have not heard back from them – 8/10/21 contactediii. Premier Property Management – contacted 8/10/21 – have not heard back from themiv. Selective Management Services1. This is the smallest company of the three2. Got a person on the phone when calling- they were attentive and called back quickly3. Once a month drive through compliance is includedv. Southern Property Management1. The medium sized of the three2. Got a person on the phone when calling – actually spoke to the owner of the company3. TN, GA, and AL – 50 total properties4. Willing to negotiate to meet competitor prices5. Once a month drive through compliance is included6. Reports come to the board by the 10th of each monthvi. McKay Management Corporation1. The largest corporation of the three2. Compliance/board meetings were included3. Reports come to the board by the 20th of each month Movie Night at the fieldi. Got the website on how to get the movie rightsii. Check companies to see what exists for set up and such for screens1. Scott will check with the teen council as to who they use Communication Signs for neighborhood entrancesi. Find sign options – Sally will research Entrance improvementsi. Move to a lower priority for nowNEW BUSINESS Spoke to Julie S. about doing Art Classes at the Clubhouse and she is interested in teaching them here(for kids and adults)ANNOUNCEMENTS Pool will stay open until the end of September Pool covers are approved and good to go – we will be orderingNEXT MEETING: Next meeting will be the 3rd Monday of September.i. September 20, 2021, from 5-7MEETING ADJOURNMENT: 7:40PM meeting adjourned

Sterling Gate Homeowners Association, Inc.Monthly Board of Directors MeetingSeptember 20, 2021, at 5PMBoard members in attendance for meeting in the Clubhouse: Sally Hart, Steven Lund, Joshua Browning,Howard Jones, and Scott MachovecI.II.III.IV.V.CALL TO ORDER: 4:58 PMAttendance RecordAPPROVAL OF MINUTES Standing approved as posted via prior emailsReview of Management Teams: Southern Property Management – Barrett Oakley joining us from 5-5:30 Associa (McKay Management) – Jamie Schollian joining us 5:30-6 Selective Management Services – Casie Jarman and Concetta Givianpour joining us 6-6:30 Discussed the management companiesi. Associa is outii. Checking references but most likely Selective Management Servicesiii. Verifying references of companies to allow for further review before decisions are madeby the end of September/early OctoberREPORTS: Enclavei. Enclave area development/building/sales status1. Final plat is done2. They have started selling lotsa. 10 homes being built right now3. There is a performance bond with the city by the developerii. Enclave area HOA responsibilities/maintenance1. We will inspect the drainage every 6 months Storm Drainage Updatei. Waiting on Jenny to get quotes1. Scott will reach back out to Jenny to see where we are on that Special Committee: Architectural Standards Reviewi. Adoption of Revised Architectural Standards1. Howard brought a motion to adopt the revised architectural standards2. Joshua seconds3. Howard, Joshua, Steven, Scott, and Sally approved VI.Treasureri. As monthly report was received just today- not reviewed yet so nothing to report there.ii. Want to get quotes to add electrical for Cedar GroveUNFINISHED BUSINESS Adoption of Covenant Enforcement Policyi. Putting on hold until next board meeting

VII.VIII.IX.X.Communication Signs at Entrancesi. Postpone for the next board meeting Otheri. Pool covers need to be ordered now1. Approved allowance for funds to be used now to purchase pool covers2. Pool covers originally approved on July 19, 2021 minutesii. Official end date of the pool this year is October 3, 2021NEW BUSINESS Joshua is passing the social committee on to the four ladies who previously showed interest if they arestill interested in taking it onMANAGEMENT COMPANY NEEDS: Update on the quotes for drainage - Scott will reach out to Jenny for this as previously mentionedaboveNEXT MEETING: Next meeting will be the 3rd Monday of October.i. October 18, 2021, from 5-7MEETING ADJOURNMENT: 7:55PM meeting adjourned

Sterling Gate Homeowners Association, Inc.Monthly Board of Directors MeetingOctober 18, 2021, at 5PMBoard members in attendance for meeting in the Clubhouse: Sally Hart, Steven Lund, Howard Jones, and ScottMachovecI.II.III.IV.V.CALL TO ORDER: 5:03 PMAttendance RecordAPPROVAL OF MINUTES Standing approved as posted via prior emailsREPORTS: Treasurer’s Updatei. Reviewed the management reportii. Ask NHM to provide the segmented financials for homeowners – including the breakoutbetween clubhouse/swim/HOA1. Ask the same of SMS once they take overiii. Water was not paid in September1. Alabaster Water vendor had an issue with printing bills – double check with Jennythat it was paidiv. Prepaid income – normally don’t see that until next yearUNFINISHED BUSINESS Public Works Issuesi. Did some clean out in the drainage ditch on Cedar Grove Parkway in the 200/100 block1. Scott looked after the last big rain and saw no major issues, but we are still planning therepairsii. At the North side of the high school – butts up to the Southern edge of Sterling Gate – they aredoing some drainage work/improvements to the baseball/softball facilities. HOA has noproperty over there – don’t think we have drainage easements over there. Going to check withDr. Vickers. ACS stated they are not changing the wood line/buffer currently out there on thoselotsiii. Shelby County approved to add a turn lane on the Hwy 17/ 1st Ave to turn right from 17 to 1stAve.1. Going to talk to the Co engineer to verify this is not going to be getting too close to theHOA owned land over thereiv. New homes coming in a new neighborhood that will bump closely to the backside of CedarGrove and the Enclave (100 homes) pending approval from the City still Electricityi. Looking into ways to save money on electricity at the clubhouseii. Talking about new thermostat in the clubhouse that would be more of a programmable Wi-Fisystem Covenant Enforcement Policy Resolutioni. Still working on updated wording – changing a few things

VI.ii. Steven is going to update the wording on the draft and work on the Schedule for SatisfactorilyResolving Compliance Violations Communication Signs for neighborhood entrancesi. Voted and approved to go ahead and purchase signs for each neighborhood entrance1. Steven made the motion to buy, and Scott seconded the motion.a. Approved unanimouslyii. Decided on the BigBoss Changeable Message Board: Pro Frame with Standard 4 Inch Letters andNumbers Kit, White Message Board (BOS-1001)iii. Total purchase for the 3 signs was 647.30 and they should arrive at the end of October Entrance improvementsi. Discussing entrance improv

NEW BUSINESS: Get the treasurer (Steven) on the bank information to get a debit card/checks to make purchases. . Developer (ditch cleanup)/flooding d. New Business - Steven/Josh B./Sally i. website e. Financial review - Steven f. Election of the new board members . Foreclosure procedures cost about 3,500; lien is less than 25 ( 18)