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UAMSList of FundsEffective 7/1/19CURRENT UNRESTRICTED FUNDSFund 111 - General OperatingFund 112 - ServiceFund 113 - HospitalFund 114 - Auxiliary EnterprisesFund 115 - Physician and Other Professional ServicesFund 116 - Non-Clinical Contractual ServicesFund 117 - Department ResearchFund 118 - Continuing EducationFund 125 - Clinical ContractsFund 130 – Internally Designated ProgramsFund 179 - Foundation ReimbursementCURRENT RESTRICTED FUNDSFund 211 - Department of Health and Human ServicesFund 212 - National Science FoundationFund 213 - U.S. Department of EducationFund 215 - Federally Funded ACH Research Institute (ACRI)Fund 216 - Subcontracts - Federally FundedFund 218 - Other Federally Funded GrantsFund 226 - Clinical TrialsFund 231 - State Sponsored ProgramsFund 235 - State Funded ACHRIFund 239 - Other State (ABI-Tobacco and ABCRP)Fund 271 - Private Sponsored ProgramsFund 272 – Internally Funded AwardsFund 275 - Privately Funded ACRIFund 278 - Endowment IncomeFund 279 - Other Private Gifts/ScholarshipsFund 280 – State Designated AwardsPage 1 of 20
UAMSList of FundsEffective 7/1/19STUDENT LOAN FUNDSFund 411 - Federal LoansFund 412 - State LoansFund 419 - Other LoansENDOWMENTSFund 611 - True EndowmentsFund 612 - Quasi-EndowmentsFund 621 - Internally Designated Long Term FundsPLANT FUNDSFund 811 - Unexpended Plant FundsFund 812 - Non-Bond Related DebtFund 813 - Retirement of Bond IndebtednessFund 814 - Investment in PlantAGENCY FUNDSFund 900 - Agency FundPage 2 of 20
UAMSList of FundsEffective 7/1/19CURRENT UNRESTRICTED FUNDSFund 111 - General Operating Purpose: This fund captures the financial activity associated with generaloperations of the campus (excluding clinical operations). Revenue and expense close centrally. Fund balance does not carry forward. Sources may include:o Tuition and feeso State appropriationso Direct cost recovery Uses may include:o General operating expenses funded through budgeted spendingauthorityIndexFund 112 - Service Purpose: This fund captures the financial activity associated with UAMSrechargeable services. The servicing area proposes rates on an annual basis,which are reviewed and approved, as appropriate. Revenue and expense close centrally. Fund balance does not carry forward. Sources may include:o Center for Distant Health Call Centero Clinical Engineering Computing Serviceso Creative Serviceso Faculty/Executive Searcheso Gas Cylinder Rentalso HR UTemp Serviceso Institutional Review Boardo Interns/Residentso Library Serviceso Nutritional Serviceso Plain Language Serviceso Proctor Serviceso Physical Plant Constructiono Standardized Patient Services Uses may include:o Compensation associated with the serviceo Operating maintenance (travel, supplies, other expenses)o Transfers can be made to and from this fund and are made at theindividual center levelPage 3 of 20
UAMSList of FundsEffective 7/1/19Fund 113 - Hospital Purpose: This fund captures the financial activity associated with the hospital. Revenue and expense close centrally. Fund balance does not carry forward. Sources may include:o Hospital technical patient service chargeso Hospital technical service allowanceo Supplemental hospital patient care revenueo Hospital based contractso Pharmacy revenueo Other miscellaneous revenue Uses may include:o Hospital staff compensation and benefitso Hospital contract laboro Hospital service contracts and IT supporto Hospital supplieso Hospital drugso Hospital non-capital equipmento Clinic and facility leaseso Various transfers for campus support, debt service, and match supportIndexFund 114 - Auxiliary Enterprises Purpose: This fund captures the financial activity associated with UAMSauxiliary service centers that operate as self-supporting activities. Revenue and expense close centrally. Fund balance does not carry forward. Sources may include:o Clinical Valet Parkingo Parking Operationso Rental Propertieso Student Housingo Fitness Center Uses may include:o Compensationo Operating maintenance (travel, supplies, other expenses)o Debt serviceo Transfers can be made to and from this fundPage 4 of 20
UAMSList of FundsEffective 7/1/19Fund 115 - Physician and Other Professional Services Purpose: This fund captures the financial activity associated with thephysician practice. Revenue and expense close centrally. Fund balance does not carry forward. Sources may include:o Physician professional patient service chargeso Physician professional patient service allowanceso Supplemental physician patient care revenueso Other miscellaneous revenues Uses may include:o Physician compensationo Other provider compensationo Program support staffo Malpractice insuranceo Physician based clinic leaseso Education fundso Other expenses associated with the physician practiceIndexFund 116 - Non-Clinical Contractual Services(Note: Use fund 125 for clinical contract services) Purpose: This fund captures the financial activity associated with non-payor,third-party revenue contracts, excluding clinical services. Revenue and expense close centrally. Fund balance does not carry forward. Sources may include:o Non-clinical contracts with outside parties Uses may include:o Contract related expensesIndexFund 117 - Department Research Purpose: This fund captures the financial activity associated with departmentfunded research. Revenue and expense close centrally. Fund balance does not carry forward. Sources may include:o Institutional current year funds Uses may include:o Start-up funding for non-sponsored facultyo Bridging funds between sponsored awardso Discretionary spending to support non sponsored researcho Departmental support for funded awardso Research equipment/supplies for departmental usePage 5 of 20
UAMSList of FundsEffective 7/1/19Fund 118 – Continuing Education Purpose: This fund captures the financial activity associated with departmentmanaged continuing education (CE) in the form of seminars, special classes,hands on lab experiences, lectures, etc. This does not include largeconferences fully managed by the campus Office of Continuing Education. Revenue and expense close centrally. Fund balance does not carry forward. Sources may include:o Fees paid by participantso Support from private entities to help support the event Uses may include:o Speaker/leadership fees, supplies, food for participants, facility rentals,and any other necessary costs associated with the evento CE accreditation fees paid to the campus Office of Continuing EducationIndexFund 125 - Clinical Contracts(Note: Use fund 116 for non-clinical contract services) Purpose: This fund captures the financial activity associated with non-payor,third party clinical services revenue contracts. Revenue and expense close centrally. Fund balance does not carry forward. Sources may include:o Clinical contracts with outside parties Uses may include:o Contract related expensesPage 6 of 20
UAMSList of FundsEffective 7/1/19Fund 130 – Internally Designated Programs Purpose: This fund captures the financial activity associated with internallydesignated funds including start-up packages, Research CORE operations,miscellaneous activity funded by clinical trial residual funds, program incomeprojects, or royalties. Revenue and expense close at center level. Fund balance carries forward. Sources may include:o Institutional current year funds (must be approved by Finance for aspecific purpose)o Prior year fund balances (must be budgeted)o Core operational revenueo Transfers of residual revenues from clinical trials or fixed price grantso Contracts or programs where income generated is required to bereturned to the programo Royalty payments Uses may include:o Start-up expenditures for research/clinical/educational programs ornew facultyo Discretionary expenditures to support new facultyo Expenses associated with Research CORE operations include: Personnel costs Supplies Training costs Maintenance agreements Capital equipmento Clinical trial residual funds as discretionary expenses for Divisionconsiderationo Program expenseIndexFund 179 – Foundation Reimbursement Purpose: This fund captures the financial activity associated with programsand/or projects that are reimbursed with foundation funds and are requiredto be tracked separately from general operating funds. If activity is not required to be tracked separately, foundation reimbursementsshould be recorded in the fund where the expense normally resides. Revenue and expense close centrally. Fund balance does not carry forward. Sources may include:o Reimbursements from the Foundation Uses may include:o Salary supporto Other program/project specific related expensesPage 7 of 20
UAMSList of FundsEffective 7/1/19CURRENT RESTRICTED FUNDSFund 211 - Department of Health and Human Services Purpose: This fund captures the financial activity associated with directlyfunded DHHS federal grants. Revenue and expense close at the center level. Fund balance carries forward. Revenue is carried at the project level (WBSE) and must equal expenses beforethe account is closed. No fund balance transfers are made into or out of this fund, with the exceptionof a federally funded capital project. Source of funding is federal grants, received by Letter of Credit draw downs. Use of funding is restricted to purposes of federal award and subject to federalregulations.IndexFund 212 - National Science Foundation Purpose: This fund captures the financial activity associated with directlyfunded NSF federal grants. Revenue and expense close at the center level. Fund balance carries forward. Revenue is carried at the project level (WBSE) and must equal expenses beforethe account is closed. No fund balance transfers are made into or out of this fund, with the exceptionof a federally funded capital project. Source of funding is federal grants, generally received through Letter of Creditdraw downs. Some NSF grants require invoicing. Use of funding is restricted to purposes of federal award and subject to federalregulations.IndexFund 213 - U.S. Department of Education Purpose: This fund captures the financial activity associated with directlyfunded DoE grants for students (FSEOG and Pell grants). Some additionalgrants from DoE may be placed here. Revenue and expense close at the center level. Fund balance carries forward. Revenue is carried at the project level (WBSE) and must equal expenses beforethe account is closed. No fund balance transfers are made into or out of this fund, with the exceptionof a federally funded capital project. Source of funding is federal grants, generally received through Letter of Creditdraw downs. Some grants require invoicing.Page 8 of 20
UAMSList of FundsEffective 7/1/19 Use of funding is restricted to purposes of federal award and subject to federalregulations.Fund 215 - Federally Funded ACH Research Institute (ACRI) Purpose: This fund captures the financial activity associated with federallyfunded projects to Arkansas Children’s Research Institute (ACRI) that arepassed through to UAMS. Revenue and expense close at the center level. Fund balance carries forward. Revenue is carried at the project level (WBSE) and must equal expenses beforethe account is closed. No fund balance transfers are made into or out of this fund. Source of funding is from invoices issued by Grants Accounting to ACRI on areimbursement basis. Uses are generally limited to personnel costs of salaries, wages, and fringebenefits.IndexFund 216 - Subcontracts - Federally Funded Purpose: This fund captures the financial activity associated with federallyfunded projects passed through to UAMS from another institution. Revenue and expense close at the center level. Fund balance carries forward. Revenue is carried at the project level (WBSE) and must equal expenses beforethe account is closed. No fund balance transfers are made into or out of this fund. Source of funding is from invoices issued by Grants Accounting to the passthrough agency on a reimbursement basis. Use of funding is restricted to the purposes of federal award and subject tofederal regulations.IndexFund 218 - Other Federally Funded Grants Purpose: This fund captures the financial activity associated with directlyfunded federal grants for any US Federal Government agency not previouslyidentified. Revenue and expense close at the center level. Fund balance carries forward. Revenue is carried at the project level (WBSE) and must equal expenses beforethe account is closed. No fund balance transfers are made into or out of this fund, with the exceptionof a federally funded capital project. Source of funding is from invoices issued by Grants Accounting to federalagencies on a reimbursement basis or as advances, in accordance with theaward directions.Page 9 of 20
UAMSList of FundsEffective 7/1/19 Use of funding is restricted to purposes of federal award and subject to federalregulations.Fund 226 - Clinical Trials Purpose: This fund captures the financial activity associated with industrysponsored clinical trials. Funds are received for human subject researchfunded by pharmaceutical companies, biotech companies, etc. Revenue and expense close at the center level. Fund balance carries forward. No fund balance transfers are made into this fund, but residual balances maybe transferred out. At the completion of a clinical trial, all remaining unspentfunds can be transferred to the 130 fund, in accordance with the sponsorterms and conditions. Source of funding is from invoices submitted per the contract requirements,which may dictate reimbursement, fixed price, or milestones. Invoicing isdone by the appropriate parties in the Translational Research Institute or theCancer Institute. Use of funding is restricted to purposes as designated by the sponsor contract.IndexPage 10 of 20
UAMSList of FundsEffective 7/1/19Fund 231 - State Sponsored Programs Purpose: This fund captures the financial activity associated with grants fromthe State of Arkansas to UAMS through its various agencies. Revenue and expense close at the center level. Fund balance carries forward. Revenue is carried at the project level (WBSE) and must equal expenses beforethe account is closed. No fund balance transfers are made into or out of this fund. Source of funding is State of Arkansas agency grants, received throughinvoices submitted by Grants Accounting on a reimbursement basis oradvancement of funds. Use of funding is restricted to purposes of agency award.IndexFund 235 - State Funded ACHRI Purpose: This fund captures the financial activity associated with State ofArkansas funded projects to Arkansas Children’s Research Institute (ACRI)that are passed through to UAMS. Revenue and expense close at the center level. Fund balance carries forward. Revenue is carried at the project level (WBSE) and must equal expenses beforethe account is closed. No fund balance transfers are made into or out of this fund. Source of funding is from invoices issued by Grants Accounting to ACRI on areimbursement basis. Use of funding is generally limited to personnel costs of salaries, wages, andfringe benefits.IndexFund 239 - Other State (ABI-Tobacco and ABCRP) Purpose: This fund captures the financial activity associated with grants fromthe State of Arkansas Tobacco Settlement-Arkansas Biosciences Institute (ABI)and from the Arkansas Breast Cancer Research Program (ABCRP). Revenue and expense close at the center level. Fund balance carries forward. Revenue is carried at the project level (WBSE) and must equal expenses beforethe account is closed. No fund balance transfers are made into or out of this fund. Source of funding is State of Arkansas appropriations, received through Stateof Arkansas draw downs. Use of funding is restricted to purposes of agency award.Page 11 of 20
UAMSList of FundsEffective 7/1/19Fund 271 - Private Sponsored Programs Purpose: This fund captures the financial activity associated with grants fromvarious private foundations, businesses, medical societies, or other industry. Revenue and expense close at the center level. Fund balance carries forward. Revenue is carried at the project level (WBSE) and must equal expenses beforethe account is closed. No fund balance transfers are made into or out of this fund. Source of funding is from private sponsors, received through invoicesprepared by Grants Accounting, or by advances in accordance with theagreement. Use of funding is restricted to purposes of agency award.IndexFund 272 – Internally Funded Awards Purpose: This fund captures the financial activity associated with grantssupported by UAMS divisions for proposed programs (internal grant awards).Fund is limited to projects where there is a call for proposals, proposals aresubmitted, submissions are reviewed, and subsequently awards are approvedfor funding. Revenue and expense close at the center level. Fund balance carries forward. Revenue is carried at the project level (WBSE) and must equal expenses beforethe account is closed. Source of funding is provided from operating transfers into the fund from theUAMS sponsoring division. Use of funding is restricted to purposes of approved award.Page 12 of 20
UAMSList of FundsEffective 7/1/19Fund 275 - Privately Funded ACRI Purpose: This fund captures the financial activity associated with privatelyfunded projects to Arkansas Children’s Research Institute (ACRI) that arepassed through to UAMS. Revenue and expense close at the center level. Fund balance carries forward. Revenue is carried at the project level (WBSE) and must equal expenses beforethe account is closed. No fund balance transfers are made into or out of this fund. Source of funding is from invoices issued by Grants Accounting to ACRI on areimbursement basis. Use of funding is generally limited to personnel costs of salaries, wages, andfringe benefits.IndexFund 278 - Endowment Income Purpose: This fund captures the financial activity associated with interestincome related to endowment, quasi-endowment, and internally designatedlong-term funds. Revenue and expense close at the center level. Fund balance carries forward. Sources may include:o Interest income earned in centers in the endowment funds (611, 612and 621) Uses may include:o Qualifying expenses designated by the donorIndexFund 279 - Other Private Gifts/Scholarships Purpose: This fund captures the financial activity associated with fundsdonated or provided to UAMS by various private sources for scholarships andgifts for various purposes. This fund does not include reimbursements fromthe UA Foundation. Revenue and expense close at the center level. Fund balance carries forward. Sources may include:o Gifts or donations from private sources Uses may include:o Qualifying expenses designated by the donoro ScholarshipsPage 13 of 20
UAMSList of FundsEffective 7/1/19Fund 280 – State Designated Awards Purpose: This fund captures the financial activity associated with funds tosupport specific UAMS programs and initiatives as outlined in the statedesignated awards. Revenue and expense close at the center level. Fund balance carries forward. Fund balance from the Tobacco Settlement Program Fund can only be carriedforward every other year (non-biennial year). Sources may include:o Tobacco Settlement Proceeds Act of 2000 College of Public Health East Regional Campus Institute on Aging-Centers on Agingo State designated funds Winthrop P. Rockefeller Cancer Institute-NCI Designation Uses may include:o Program staff compensation and benefitso Program supplieso Other program expensesIndexPage 14 of 20
UAMSList of FundsEffective 7/1/19STUDENT LOAN FUNDSFund 411 - Federal Loans Purpose: This fund captures the financial activity associated with Federalgovernment long-term loans for students with financial needs. Revenue and expense close at the center level. Fund balance carries forward. Sources may include:o Loans awarded from a federal revolving fund which consists of moniescollected from prior loans and required matching funds Uses may include:o Financial aid loans to qualifying studentsIndexFund 412 - State Loans Purpose: This fund captures the financial activity associated with state ruralstudent loans and scholarship programs. Revenue and expense close at the center level. Fund balance carries forward. Sources may include:o State funds earmarked for rural student loan programso Repayment funds from non-compliance recipients Uses may include:o Financial aid loans to qualifying studentsIndexFund 419 - Other Loans Purpose: This fund captures the financial activity associated with institutionalloan programs. Revenue and expense close at the center level. Fund balance carries forward. Sources may include:o Gifts and Contributions – donors may impose restrictions as to thepurpose of the loans, rates of interest charged, amount of individualloans and repayment terms Uses may include:o Financial aid loans to qualifying studentsPage 15 of 20
UAMSList of FundsEffective 7/1/19ENDOWMENTSFund 611 - True Endowments Purpose: This fund captures the financial activity associated with moniesdonated to UAMS with the stipulation that the principal be maintainedinviolate and that the principal be invested to produce income which may beused for some specific purpose or added to the principal. Each endowment has a matching center in the 278 fund where revenuegenerated by the investment of principal is recorded. Revenue and expense close at the center level. Fund balance carries forward. Sources may include:o True endowment donations made directly to UAMSo Gains from investment activity Uses may include:o Losses from investment activityIndexFund 612 - Quasi-Endowments Purpose: This fund captures the financial activity associated with moniesdonated to UAMS and the University of Arkansas Board of Trustees, ratherthan a donor or other outside agency, has designated that the funds functionas an endowment. The Board has the right to decide at any time to expend theprincipal. Each quasi-endowment has a matching center in the 278 fund where revenuegenerated by the investment of principal is recorded. Revenue and expense close at the center level. Fund balance carries forward. Sources may include:o Donations made directly to UAMS that have been designated as quasiendowments by the UA Board of Trusteeso Gains from investment activity Uses may include:o Losses from investment activityPage 16 of 20
UAMSList of FundsEffective 7/1/19Fund 621 - Internally Designated Long Term Funds Purpose: This fund captures the financial activity associated with investedfunds designated by UAMS rather than by a donor or outside agency andfunctions like a quasi-endowment. UAMS, with the approval of the ViceChancellor of Finance and CFO, has the right to decide at any time to expendthe principal. Each quasi-endowment has a matching center in the 278 fund where revenuegenerated by the investment of principal is recorded. Revenue and expense close at the center level. Fund balance carries forward. Sources may include:o Gifts and Contributionso Gains from investment activity Uses may include:o Losses from investment activityIndexPage 17 of 20
UAMSList of FundsEffective 7/1/19PLANT FUNDSFund 811 - Unexpended Plant Funds Purpose: This fund captures the financial activity associated with funds whichare to be used for the acquisition of physical plant and equipment. Revenue and expense close at the center level. Fund balance carries forward. Each project is evaluated to determine if it should be capitalized as an additionto plant assets in the Investment in Plant Fund (814). Funds unspent at completion of a project are transferred back to unrestrictedcurrent funds. Sources may include:o Transfers from other fund groupso Donations from private sourceso Restricted appropriations from the State of Arkansaso Income and gains from investment of fundso Proceeds of bond issues Uses may include:o Expenses or capital settlement for construction and IT projectso Expenses or capital settlement for equipmento Deferred maintenanceo Expenses or capital settlement for other plant purposesFund 812 - Non-Bond Related Debt Purpose: This fund captures the financial activity associated with notespayable liabilities. Revenue and expense close at the center level. Fund balance carries forward. Sources may include:o Mandatory transfers from other funds to cover debt serviceo Interest earned on funds held in trust Uses may include:o Expenses/payments related to notes payableFund 813 - Retirement of Bond Indebtedness Purpose: This fund captures the financial activity associated with bondliabilities and related receivables. Revenue and expense close at the center level. Fund balance carries forward. Sources may include:o Mandatory fund balance transfers from current and other plant fundso Governmental appropriations for the retirement of debto Interest earned on bond accountsPage 18 of 20
UAMSList of FundsEffective 7/1/19 Uses may include:o Payment of interest and principal on debtFund 814 - Investment in Plant Purpose: This fund captures the financial activity associated with capitalassets such as land, buildings, improvements other than buildings andequipment. Revenue and expense close at the center level. Fund balance carries forward. No fund balance transfers are permitted in this fund. Sources may include:o Settlements from 811 Uses may include:o Capital leaseso Depreciationo Gain/loss on disposalIndexoPage 19 of 20
UAMSList of FundsEffective 7/1/19AGENCY FUNDSFund 900 - Agency Fund Purpose: Funds held by UAMS as custodian or fiscal agent for others. Fundis separate from UAMS funds and is not reported in the UAMS financialstatements. The UAMS general ledger shows “Fund Balance”, however,technically, there is no Fund Balance, but rather a liability (the net assetsowned by the individual or organization for which UAMS is acting ascustodian). Sources may include:o Student organizationso Student activities by collegeo Continuing Education, Managed Conferenceso Hospital Gift Shop Uses may include:o Compensationo Operating maintenance (travel, supplies, other expenses)o Refunds to the original funding source for which UAMS is acting as acustodiano Fund balance transfers cannot be made to and from this fundIndexPage 20 of 20
Funds DiscontinuedEffective 76277DescriptionInvestment FundTuition & FeesNon-FGP & Non-Contractual RevenueRevenue ReallocationIDC TransferInvest in LifeLong Term Reserves FundsOther Int Designated FundsShort Term Reserves FundsUS EPAVA - IPAUS Dept of AgricultureGifts/ScholarshipsGeneral Improvement FundsUse Instead111111Operating funds130Contract fundsOperating fundsOperating fundsOperating fundsOperating funds218Contract funds218279111
UAMS List of Funds Effective 7/1/19 Page 1 of 20 CURRENT UNRESTRICTED FUNDS Fund 111 - General Operating Fund 112 - Service Fund 113 - Hospital Fund 114 - Auxiliary Enterprises Fund 115 - Physician and Other Professional Services Fund 116 - Non-Clinical Contractual Services Fund 117 - Department Research Fund 118 - Continuing Education Fund 125
