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Quick Reference GuideHow to Expense a Cash AdvanceConcur Travel and ExpenseHow to Expense a Cash AdvanceThis Quick Reference Guide reviews how to apply relevant expenses on a Concur Travel and Expensereport to a cash advance.In circumstances where it is deemed necessary, i.e. Athletic Team Travel or Travel to an under developedcountry lacking modern banking infrastructure, Boston University will allow a Traveler to apply for theability to withdrawal cash on their US Bank BU Travel Card.Scenario: Traveler must account for how their cash advance was utilized by applying it to the relevantConcur Travel and Expense Report.To access Concur go to BUworks Central Portal Web-Site Page and follow the menu path below:Menu Path: BUworks Central Portal Employee Self Service tab Travel Reimbursements Manage Business Travel Arrangements and Reimbursements Concur Home Page9/19/20141/5 Boston University
Quick Reference GuideHow to Expense a Cash AdvanceConcur Travel and ExpenseOn the Home tab Concur displays the number of open Cash Advances associated with a profile.1Click on the number to display the Active Cash Advance List.12From this page select the Manage Expenses tab to start an Expense Report223Click on the Create New Report button to start a new Concur Travel and Expense report39/19/20142/5 Boston University
Quick Reference GuideHow to Expense a Cash AdvanceConcur Travel and Expense4654Fill out all required fields in the Report Header5Hit Next button6InformationA window will appear prompting the assignment of any available Cash Advance to the newlycreated report.Select the check box next to the advance to be applied to the Expense Report and click theAssign Cash Advance to Report button.6a6aIf a report has already been created a cash advance can be added to it by Accessing the report, Clicking on the Details drop down list, Selecting the Available option under the Cash Advances sub heading.9/19/20143/5 Boston University
Quick Reference GuideHow to Expense a Cash AdvanceConcur Travel and Expense7Click on the New Expense button to add the Out of Pocket expenses the Cash Advance wasutilized for.788In this example the Cash Advance amount is 242.509If a cash withdrawal made on the US Bank Visa Travel card was completely utilized theOutstanding Advance amount will equal zero99/19/20144/5 Boston University
Quick Reference GuideHow to Expense a Cash AdvanceConcur Travel and Expense1010In the scenario where the traveler failed to use the entire withdrawal amount the remaining fundsmust be classified as Expense Type Cash Advance Return.ImportantOnce added to the report the amount of the Cash Advance Return line item is treated as apersonal expense and funds are due back to Boston University.You have applied a Cash Advance to a Travel & Expense Report9/19/20145/5 Boston University
A window will appear prompting the assignment of any available Cash Advance to the newly created report. Select the check box next to the advance to be applied to the Expense Report and click the Assign Cash Advance to Report button. 6a If a report has already been created a cash advance can be added to it by Accessing the report,
