Transcription
PROCEDURE – Supplier Guide for U.S. ImportsDocument Sector:Owner: CorporateTrade ComplianceDepartmentCorporateRegion: United StatesTrade Compliance Functional Area:IMPORTDocument #IMP-USA-ENT-121Rev: 2Original:JUNE 13, 2018Specific Owner:Alisa CrooksPage 1 of 8Corporate Policy:It is Ingersoll Rand’s policy to comply fully with the Customs laws, regulations and policies of all countries where itdoes business. Ingersoll Rand recognizes that the United States government and the government of othercountries have laws, regulations and policies, which control the international movement (import and export) ofgoods, technology and data. Ingersoll Rand further recognizes the importance of compliance with these laws,regulations and policies. Failure to comply may result in severe penalties to Ingersoll Rand and / or individualemployees, including monetary penalties, adverse publicity, loss of import / export privileges, delay or seizure ofshipments, and in extreme cases, criminal penalties (fines and jail terms).Purpose:This Supplier Guide for U.S. Imports is in place to ensure efficient and timely delivery of cargo from internationalsupply points to Ingersoll Rand locations within the United States.These procedures cannot be interpreted as a substitute for compliance with applicable U.S. Governmentregulations. Failure to comply with these requirements could result in unexpected delays, unnecessary costs,fines/penalties, inspections and/or seizure of inbound shipments for non-regulatory compliance.Scope:This policy applies to all U.S. imports. The most current version of the Supplier Guide for U.S. Imports is located uppliers.htmlShipping Advice:For shipments to the U.S., when Ingersoll Rand is the Importer of Record (IOR), we require: Email to appropriate U.S. Customs Broker to notify shipment details including: Commercial invoice in Excel format Packing List in Excel format Booking details ISF Arrival Notice Transportation documentation: Bill of Lading; Airway Bill of Lading Other documents, if applicable: Mill Certificate; EPA; DOT; Anti-Dumping WorksheetCommercial Invoice Requirements: Must be in EnglishMust be in Excel formatMust be legible, complete, and accurateFor SAMPLE shipments with no Ingersoll Rand part number(s), please email the following for parts data,PRIOR to shipment: irtradedata@irco.comINTERNAL/EXTERNAL DOCUMENT EXTERNAL DOCUMENTS TO BE DISTRIBUTED IN PDF FORMAT ONLY. .Printed copies valid only on the date of print.PRINT DATE: 6/12/2018
PROCEDURE – Supplier Guide for U.S. ImportsDocument Sector:Owner: CorporateTrade ComplianceDepartmentCorporateRegion: United StatesTrade Compliance Functional Area:IMPORTDocument #IMP-USA-ENT-121Rev: 2Original:JUNE 13, 2018Specific Owner:Alisa CrooksPage 2 of 8See Commercial Invoice EXAMPLE below:Commercial InvoiceTEMPLATE1.xlsINTERNAL/EXTERNAL DOCUMENT EXTERNAL DOCUMENTS TO BE DISTRIBUTED IN PDF FORMAT ONLY. .Printed copies valid only on the date of print.PRINT DATE: 6/12/2018
PROCEDURE – Supplier Guide for U.S. ImportsDocument Sector:Owner: CorporateTrade ComplianceDepartmentCorporateRegion: United StatesTrade Compliance Functional Area:IMPORTDocument #IMP-USA-ENT-121Rev: 2Original:JUNE 13, 2018Specific Owner:Alisa CrooksPage 3 of 8U.S. BROKER NOTIFY PARTIES:NON-U.S. Suppliers (other than Canada/Mexico)Expeditors International Customs BrokersAttn: U.S. Imports DeskEmail: itsimports-clt@expeditors.comTelephone: 704-329-0303Web site: www.expeditors.comCanadian SuppliersExpeditors International Customs BrokersAttn: U.S. Imports DeskEmail1: preadvance-buf@expeditors.comEmail2: arrivalnotification@expeditors.comTelephone: 734-942-5870Mexican Suppliers – Laredo, TX crossingExpeditors International Customs BrokersAttn: U.S. Imports DeskEmail: Electronicslrd@expeditors.comTelephone: 956-712-1613Mexican Suppliers – El Paso, TX crossingExpeditors International Customs BrokersAttn: U.S. Imports DeskEmail1: ELP-Brokerage@expeditors.comEmail2: Javier.Garcia@expeditors.comTelephone: 915-771-6400Puerto Rico Suppliers –Expeditors International Customs BrokersAttn: U.S. Imports DeskEmail: customs-sju@expeditors.comTelephone: 787-750-7500COURIER SHIPMENTS:UPS small parcel/package shipmentsUPS Small Parcel Services Customs BrokersAttn: U.S.A. Imports DeskEmail: upsusingersollrand@ups.comTelephone: 502-485-2623INTERNAL/EXTERNAL DOCUMENT EXTERNAL DOCUMENTS TO BE DISTRIBUTED IN PDF FORMAT ONLY. .Printed copies valid only on the date of print.PRINT DATE: 6/12/2018
PROCEDURE – Supplier Guide for U.S. ImportsDocument Sector:Owner: CorporateTrade ComplianceDepartmentCorporateRegion: United StatesTrade Compliance Functional Area:IMPORTDocument #IMP-USA-ENT-121Rev: 2Original:JUNE 13, 2018Specific Owner:Alisa CrooksPage 4 of 8Product Marking:All products or their individual packaging must be marked in English with ISO country of origin, the country wherethe good was manufactured and/or assembled. The country of shipment is not necessarily the country of origin.Origin marking must be in English, and be clear, conspicuous, legible and permanent to indicate to the ultimatepurchaser in the United States the English name of the country of origin of the merchandise.Assists:U.S. Customs requires any assists to be reported at the time of import filing and can be added to one shipment or anumber of shipments for a specific period of time. The foreign supplier must first identify any item that wasprovided free of charge or below market value for use in the production of product for Ingersoll Rand. Assists caninclude: machinery or parts, molds, raw materials IR Document # GPO SW 0015: Supplier Assists-US CustomsGPO SW 0015 Supplier Assists-US Customs.docx IR intranet BOS site where above-referenced document is nd/Lists/Playbook%20Item/DispForm.aspx?ID 36&k global%20procurementProduct Information Requests and Records:Upon request, our valued Suppliers will provide Ingersoll Rand with all information and records relating to thepurchased products that may be necessary for Ingersoll Rand to (a) fulfill any Customs obligations, origin markingor labeling requirements, (b) claim preferential duty treatment under applicable trade preference regimes, and (c)participate in any duty deferral or free trade zone programs of the country of import.Ingersoll Rand is legally required to maintain certain documentation and specific data related to products importedinto the United States. This documentation may help substantiate key compliance elements such as theharmonized tariff classification and country of origin of the imported products. In order to maintain the data,Ingersoll Rand may send suppliers solicitation requests on a regular basis. These requests may include but are notlimited to any of the following: NAFTA, CAFTA, GSP, Chile/Korea/Australia/Colombia-U.S. Free Trade AgreementsCertificate of Origin or Manufacturer’s Affidavit/Declaration or Certificate of Origin requests.Export Packaging Requirements:All wooden packaging materials (WPM) must be ISPM15 compliant. All WPM must be properly marked to indicateeither heat treatment or methyl bromide treated and marked with the IPPC certification. Wood packing materialis defined as wood or wood products (excluding paper products, such as corrugated paper cartons) used inINTERNAL/EXTERNAL DOCUMENT EXTERNAL DOCUMENTS TO BE DISTRIBUTED IN PDF FORMAT ONLY. .Printed copies valid only on the date of print.PRINT DATE: 6/12/2018
PROCEDURE – Supplier Guide for U.S. ImportsCorporateDocument Sector:Owner: CorporateTrade ComplianceDepartmentRegion: United StatesTrade Compliance Functional Area:IMPORTDocument #IMP-USA-ENT-121Rev: 2Original:JUNE 13, 2018Specific Owner:Alisa CrooksPage 5 of 8supporting, protecting or carrying a commodity (includes tonnage). Wooden packing materials include: Pallets,crates, boxes, packing blocks, drums, cases, skids and pieces of wood used to support or brace cargo.U.S. Customs and Border Protection requires all containers transiting via ocean vessel are sealed using ISO/PAS17712 standards. For more information on CBP’s requirements: https://www.cbp.gov/Ingersoll Rand’s Packaging Guideline: liers/packaging-guidelines.htmlPartnering Government Agencies (PGA)FCC – Federal Communication Commission’s Radio Frequency Declaration - All electronic devices such asmonitors, cameras, computers, phones, recording devices, etc. must have a completed FCC form 740 included withthe shipment documentation. See link for form: A – Review the Food & Drug Administration regulations to complete necessary requirements for US importation.For imported electronic products subject to radiation control standards, completed the attached .htmFDA for RadiationControl StandardsEPA – The Environmental Protection Agency requires a Toxic Substance Control Act form to be complete with eachimport of most chemical goods, water samples, and products that fall under the jurisdiction of the EPA. The EPAalso requires an Engine Declaration Form be complete for all imports of engines, vehicles and equipment subject toFederal Air Pollution regulations. cles-and-equipment https://www.epa.gov/tsca-inventoryEPA Engine AirPollution FormTSCA Statement fromSupplier.docINTERNAL/EXTERNAL DOCUMENT EXTERNAL DOCUMENTS TO BE DISTRIBUTED IN PDF FORMAT ONLY. .Printed copies valid only on the date of print.PRINT DATE: 6/12/2018
PROCEDURE – Supplier Guide for U.S. ImportsDocument Sector:Owner: CorporateTrade ComplianceDepartmentCorporateRegion: United StatesTrade Compliance Functional Area:IMPORTDocument #IMP-USA-ENT-121Rev: 2Original:JUNE 13, 2018Specific Owner:Alisa CrooksPage 6 of 8DOT – The Department of Transportation requires a Declaration of Motor Vehicles form to be complete with eachimport of motor vehicles and equipment for motor vehicles.https://www.nhtsa.gov/DOT Motor Vehiclesand Equipment formAntidumping RequirementsSome commodities imported into the U.S. carry duties assessed in addition to the standard tariff rate of duty,called Anti-Dumping or Countervailing Duties. Antidumping duty and countervailing duty orders are related tospecific commodities from specific countries. Currently, Ingersoll Rand imports subject to antidumping include:https://www.usitc.gov/trade remedy/731 ad 701 cvd/investigations.htm ALUMINIUM EXTRUSIONSIRON PRODUCTSNON-MALLEABLE CAST IRON PIPE FITTINGSSEAMLESS REFINED COPPER PIPE and TUBINGSTEEL PRODUCTSTAPERED ROLLER BEARINGSSOLAR CELLS and PANELSIf the commodity being imported into the U.S. contains any of these products, COMPLETE THE ATTACHED FORMS.BEARING ProductsWORKSHEET.docSeamless COPPERALUMINUM ExtrusionTUBING WORKSHEET.docx WORKSHEET.docxImporter Security Filing (ISF) Requirements**Required for ALL OCEAN shipments to the U.S. and Puerto Rico**U.S. Customs has implemented additional security requirements (10 2 or the Importer Security filing (ISF))requiring shippers report 10 data elements for authorization prior to loading goods on a vessel bound for theUnited States/Puerto Rico. These regulations became effective January 26, 2009 and failure to comply will lead topenalties of 5,000 USD per occurrence and up to 10,000 USD per shipment.INTERNAL/EXTERNAL DOCUMENT EXTERNAL DOCUMENTS TO BE DISTRIBUTED IN PDF FORMAT ONLY. .Printed copies valid only on the date of print.PRINT DATE: 6/12/2018
PROCEDURE – Supplier Guide for U.S. ImportsDocument Sector:Owner: CorporateTrade ComplianceDepartmentCorporateRegion: United StatesTrade Compliance Functional Area:IMPORTDocument #IMP-USA-ENT-121Rev: 2Original:JUNE 13, 2018Specific Owner:Alisa CrooksPage 7 of 8Suppliers must provide Ingersoll Rand’s appointed customs broker, Expeditors International, with a copy ofdocumentation and complete the ISF form.ISF Form forSUPPLIER to Complete.xlsThe ISF form must be emailed to Expeditors no less than 72 hours before cargo is loaded onto an ocean vessel.Email address: clt-isf@expeditors.comDefinitions:Anti-dumping dutyAWB/BOLCBPCommercial InvoiceCountry of OriginEPAFCCFDAHTSSelling below home market prices or cost of manufacture with material injury to an U.S.manufacturer is called dumping. Antidumping duties are levied upon furtherimportation of the merchandise.Airway bill or Bill of Lading are negotiable instruments that allow the carrier to transporta merchandise shipment from a shipper to a consignee.U.S. Customs and Border Protection is a federal law enforcement agency of the UnitedStates Department of Homeland Security charged with regulating and facilitatinginternational trade, collecting import duties, and enforcing U.S. regulations, includingtrade, drug and immigration laws. http://www.cbp.gov/Invoice used for shipping purposes. Commercial invoice must be in English and value inUSD.The country where the goods were originally produced or manufactured. The country oforigin is NOT necessarily the country from which the goods were shipped.Environment Protection Agency is an independent U.S. government agency that setsand enforces rules and standards that protect the environment and control deral Communication Commission is an independent U.S. government regulatoryagency overseeing all international communications. The FCC acts to maintain thestandards and consistency among the ever-growing types of media and methods ofdistribution, while protecting the interest of both consumers and businesses.https://www.fcc.gov/Food and Drug Administration is a regulatory agency of the U.S. Department of Healthand Human Services, responsible for protecting and promoting public health.http://www.fda.gov/Harmonized Tariff Schedule is a 10-digit alphanumeric code assigned to all commoditiesentering the United States. The HTS coding system was established by the WorldCustoms Organization (WCO).INTERNAL/EXTERNAL DOCUMENT EXTERNAL DOCUMENTS TO BE DISTRIBUTED IN PDF FORMAT ONLY. .Printed copies valid only on the date of print.PRINT DATE: 6/12/2018
PROCEDURE – Supplier Guide for U.S. ImportsCorporateDocument Sector:Owner: CorporateTrade ComplianceDepartmentIncotermsRegion: United StatesTrade Compliance Functional Area:IMPORTDocument #IMP-USA-ENT-121Rev: 2Original:JUNE 13, 2018Specific Owner:Alisa CrooksPage 8 of 8International Commercial Terms that identify the trade contract responsibilities andliabilities between buyer and seller.Importer of Record is the owner or purchaser of the goods who is liable for the paymentof duties, or an authorized agent acting on the importer’s behalf.Importer Security Filing or 10 2. This is a pre-alert to U.S. Customs that identifiesspecific data elements prior to loading at the foreign port for all ocean shipments.Provides a detail of each item contained within the shipment, the piece count and inwhich package each item is contained. Also identifies the number of packages with thegross and net weight of each.Partnering Government AgencyWood Packing MaterialsIORISFPacking ListPGAWPMContact Information:Ingersoll Rand U.S. Import Compliance Team, please email:irimportcompliance@irco.comFor Logistics and Transportation inquiries, please email:GlobalProcurement@irco.comRevision ate6/05/20156/04/20186/11/20186/13/2018 Description of ChangeOriginal document releasedDocument revisedDocument revisedDocument releasedModified ByAlisa CrooksBeth WedgworthBeth WedgworthBeth WedgworthINTERNAL/EXTERNAL DOCUMENT EXTERNAL DOCUMENTS TO BE DISTRIBUTED IN PDF FORMAT ONLY. .Printed copies valid only on the date of print.PRINT DATE: 6/12/2018
U.S. BROKER NOTIFY PARTIES: NON-U.S. Suppliers (other than Canada/Mexico) Expeditors International Customs Brokers Attn: U.S. Imports Desk Email: itsimports-clt@expeditors.com Telephone: 704-329-0303 Web site: www.expeditors.com Canadian Suppliers Expeditors International Customs Brokers Attn: U.S. Imports Desk
