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January 2018Rev. 01/02/2018Non-Regular Student: Status granted to a student who has not completed the minimum credits as stated in theSAP Pace requirements above or who will not complete the program within the maximum time frame. A nonregular student is ineligible to receive financial aid and must pay his or her own expenses. A non-regularstudent is ineligible for a degree.Appeals: A student has the right to appeal the status of "suspension" by submitting a letter to the AppealsCommittee in care of the Technology Education Director. A student will only be allowed to appeal a status of"suspension" three (3) times during the student's enrollment.The letter should describe any circumstances such as a family death, student injury or illness, or otherextenuating circumstances the student feels deserve further consideration. The appeal letter should include thedetails of the mitigating circumstances that had contributed to the unsatisfactory attempts to meet academicprogress. For example, medical conditions should include a doctor's note. The doctor's note should include arelease to return to school without any limitations to successfully complete the program of study and findgainful employment. The student should also explain how his/her situation has changed to allow him/her toregain the required SAP.Submitting an appeal does not guarantee Title IV Financial Aid reinstatement. Students will be notifiedby the Technology Education Director if their appeal has been approved or denied within 15 calendardays of the receipt of the student's appeal letter.Appeal Approval: If the student's appeal is approved, the student will be placed on Financial Aid Probation.The student's financial aid will be reinstated. The student's progress will be evaluated at the end of anestablished period of enrollment (typically one payment period). The Technology Education Director mayrequire the student to sign an institutional academic plan established by that Director to ensure that the studentmeets satisfactory academic progress within the specified program's maximum timeframe, as measured incredit hours (see the SAP Pace table above).Appeal Denials: If the student's appeal is denied, the student's federal financial aid will be terminated.Students may complete the remainder of the program without Title IV financial aid assistance by establishinga reasonable private payment plan.Financial Aid Reinstatement: Financial aid eligibility will be reinstated when the student re-establishes SAPstatus. This is accomplished by either:1. elevating the grade average to the stated level and demonstrating a satisfactory pace that wouldlead to timely completion of the program; or2. winning a decision on appeal.A student whose financial aid has been suspended and who transfers from one program to another (Day toEvening/vice versa) or who re-enters school following a withdrawal, will remain on suspension. Financial aideligibility will be reinstated when the student re-establishes SAP status.Orleans Technical College2018-2019 Catalog Supplement8

January 2018Rev. 01/02/2018Academic/Attendance Policies[Page 16, left-hand column]Add the following:Maximum Class SizeThe Court Reporting Program may not exceed 35 students per class.Attendance Policy for the Court Reporting ProgramStudents are required to attend, at minimum, 80% of all scheduled class time for each individual coursein which he or she is enrolled. If he or she falls below the 80% attendance requirement for any course,he or she will be withdrawn from that course and will receive an “F” as the final grade for the course.The student’s academic standing in that course at the time of the violation will not affect the decision towithdraw the student and assign a final grade of “F.”If the student’s absenteeism continues in his or her other registered classes for that term, the student maybe terminated from the Court Reporting program.Students are responsible for scheduling all personal appointments including vacation time around theircourse schedule. An excused absence or a leave of absence will not be offered for students attempting toschedule a vacation during scheduled courses.Any combination, up to a maximum of three (3) absences, including arriving late and leaving early may beexcused per term for the circumstances listed below. The school must be notified (in person, email, ortelephone) of the reason for the absence before or at the time of a scheduled class. Vacation time andsuspensions issued by financial aid are not considered excused absences. Excused absences will not befactored into the calculation of the 80% attendance requirement.Absences for the following circumstances may be excused: Serious Illness: In the event of personal illness, an official and original doctor’s note will beconsidered. Official documentation includes original script, letterhead, or hospitalization documents.Copies are not acceptable. Bereavement: In the event of the death of an immediate or extended family member, a funeral notice,obituary, or church handout will be considered. Court Appearance: In the event a student is mandated to appear in court for an action in which he/sheis a third party or a witness, official court documentation will be considered. Jury Duty: In the event a student is called for jury duty, official stamped jury duty documentation willbe considered. Military Duty: In the event a student is called to active military duty, the student must submit theirofficial orders before any missed class time.Only official documentation will be considered and must be submitted to the Classroom Coordinator orProgram Director either before, or no later than, the day the student returns from an absence. Documentationfor excused absences cannot be accepted beyond the day the students returned to scheduled classes.Any student who is absent from all registered courses for fourteen (14) consecutive calendar days will beterminated from the program on the fourteenth calendar day.Decisions or actions taken according to this attendance policy may be appealed. Students must submit awritten appeal to the Program Director within five (5) business days of the school’s action. Submitting anOrleans Technical College2018-2019 Catalog Supplement9

January 2018Rev. 01/02/2018appeal does not guarantee a decision reversal.Course Cuts, Tardiness, and Early Departures:Any student not physically present at the start of a scheduled course period will be considered late. The exactnumber of minutes will be recorded. Any student who has reported to their course, but who is not present atthe end of a scheduled course period, will be considered to have departed early. Late arrivals and earlydepartures are included in all absence totals. Any combination of three (3) late arrivals and/or early departureswill be counted as one (1) absence per course.Emergency Closing:In the event the school closes for any reason, attendance will be recorded as follows: Students will be marked present or absent as appropriate in any course that concluded or was insession prior to or during the closure. Attendance will not be recorded nor will students be marked absent for any course scheduled to bebegin after the closure was announced.Leave of Absence Policy for the Court Reporting ProgramStudents may have only one leave of absence per 12-month period, and the leave may not exceed 180 days inthat period. The student must notify the Registrar/Student Services Manager of the date, reason, andanticipated length of the leave in writing. If the school determines that there is a reasonable expectation thatthe student will return to the school, and the future class schedule permits the student to be registered into thesame courses prior to the leave, the Registrar/Student Services Manager and the Technology EducationDirector will grant the student an approved leave of absence. If the future class schedule does not permit thestudent to be scheduled into the same classes upon returning, the student will be granted an unapproved leaveof absence. If the student is granted an unapproved leave of absence, the student will be processed as awithdrawal for financial aid purposes. If the student takes a leave without the proper administrative approval,the leave will be treated as a withdrawal from the program.Upon return from the approved leave of absence, the student is allowed to complete the coursework that beganbefore the leave. If the student does not resume attendance on or before the end of the approved leave ofabsence, the school will treat the student as a withdrawal from the program.Only approved leave of absences will not involve any additional charges to the student. Federal student loanswill not be disbursed during the student's leave of absence period.Students who have Federal Stafford loans will enter their grace periods beginning the day after their last day ofattendance if they have been given an unapproved leave of absence or do not return from an approved leave ofabsence. Repayment can begin as early as 30 days up to the typical six (6) months after the student’s last dayof attendance.[Page 18, right-hand column]Add the following:Termination from the Court Reporting ProgramA student may be terminated from the College for non-payment of tuition, lack of academic progress, orfailure to adhere to the rules and regulations of the College, including the attendance policy. A studentwill be terminated no later than the fourteenth calendar day from the last date of attendance if they havenot returned to the program. A student who is terminated from the program will be assigned a grade of“F” for each currently registered course. The Registrar/Student Services Manager, using professionalOrleans Technical College2018-2019 Catalog Supplement10

January 2018Rev. 01/02/2018judgment, may terminate the student prior to the fourteenth day deadline. An appeal may be submitted inwriting to the Technology Education Director within 30 calendar days from the date of termination. Anappeal may not be granted for a student that was previously allowed to re-enter the program.Withdrawal from the Court Reporting ProgramAlthough the Court Reporting program strives to support all students until their studies are successfullycompleted, some circumstances may require a student to withdraw. Such students who wish to withdrawshould contact the Registrar/Student Services Manager. The student must submit a written notice to theRegistrar/Student Services Manager specifying the reasons and the date the withdrawal is effective. A studentwill be considered enrolled until the written notice is received. A student who withdraws from the programbefore midterm will be assigned the grade of “W” for each course. A student who withdraws after midtermwill receive a grade of “F” for each currently registered course. If the student does not adhere to the attendancepolicy requirements, and a written notice is not received, the student will be terminated.Academic Standards for the Court Reporting ProgramStenoLetterA AB BC CFLOAPSS1S2Numerical1009998979695 95Leave of AbsencePassStay In Level-NoPass for DayStayS in dLevel-NoGPA4.03.93.53.02.52.00.0N/AN/AN/AStay in Level-NoPass for EveningStudents Attempt#2N/APass for EveningStudents Attempt#1Orleans Technical College2018-2019 Catalog SupplementN/A11

January 2018Rev. 01/02/2018Academic CoursesNumerical10098-9995-97A93-9491-92B 9089B888785-8684B838281C 80C79787775-7674C737271D 706968D6765-6664D60-63F59IIncompleteLOALeave ofPPassWWithdrawLetterA N/AN/A0.0Incomplete “I”:A student will receive a grade of “I” if any work due is not completed by the end of the term. All work must becompleted by the first day of the subsequent term, or the grade will revert to an “F”. The “I” grade has nonumerical equivalent and will not be used in the computation of the grade point average.Pass “P”:A student who has met the passing requirements for a pass/fail course receives a grade of “P”. This grade hasno numerical equivalent and will not be used in the computation of the grade point average. If the studentpasses the course, the credits are included in the credits earned. If the student does not pass, the credits areincluded in the credits attempted, and the student must then retake the course.Orleans Technical College2018-2019 Catalog Supplement12

January 2018Rev. 01/02/2018Withdraw “W”:All course withdrawal requests must be submitted in writing or viae-mail to the Registrar/Student Services Manager. A student who withdraws from a course or from theprogram before midterm will be assigned the grade of “W” for each course. The “W” grade does not have anumerical equivalent and is not used in computation of a student’s grade point average. A student whowithdraws after midterm will receive a grade of “F” that has a numerical equivalent of zero (0) and will beused in the computation of a student’s grade. The full course withdrawal process is indicated in the CourtReporting Student Handbook.Staying in Level “S”:When a court reporting day student does not pass all requirements for a steno class: an “S” grade will be givenwithin the first term that the class is attempted. The “S” grade has no numerical equivalent and will not beused in the computation of a student’s grade point average. However, S grades are calculated in the totalcredits attempted toward the degree.An “S1” will be given when a court reporting evening student does not pass all requirements for a steno speedwithin the first term the class is attempted. An “S2” grade will be given when the student has completed asecond term in the same class without finishing the requirements. The “S1” and “S2” grades have nonumerical equivalents and will not be used in the computation of a student’s grade point average. However,S1, S2 grades are calculated in the total credits attempted toward the degree. A student that does not pass allcourse requirements after receiving a grade of “S” or “S2” for a course taken during the previous semester,will receive a failing grade of “F” on their transcript.Leave of Absence (LOA):An LOA occurs when a student is given a leave from school for a designated period of time before theyreceive a final grade from the course. A grade of “LOA” will be entered to reserve the course status of thestudent until they return. In order to receive a final grade, the student will be required to repeat the course thatwas interrupted as a result of their absence. The LOA grade will not affect their grade point average and willnot be included in the calculations of the total credits attempted toward the degree.Repeat Course Policy for the Court Reporting Pr

January 2018 Rev. 01/02/2018 . CATALOG SUPPLEMENT . 2018-2019 . 1 Orleans Technical College 2018-2019 Catalog Supplement