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magicolor 4690MFPrinter / Copier /Scanner User’sGuide A0FD-9561-00A1800859-001A

Thank YouThank you for purchasing a magicolor 4690MF. You have made an excellent choice.Your magicolor 4690MF is specially designed for optimal performance in Windowsand Macintosh environments.TrademarksKONICA MINOLTA and the KONICA MINOLTA logo are trademarks or registeredtrademarks of KONICA MINOLTA HOLDINGS, INC.magicolor and PageScope are trademarks or registered trademarks of KONICAMINOLTA BUSINESS TECHNOLOGIES, INC.All other trademarks and registered trademarks are the property of their respectiveowners.Copyright NoticeCopyright 2008 KONICA MINOLTA BUSINESS TECHNOLOGIES, INC., Marunouchi Center Building, 1-6-1 Marunouchi, Chiyoda-ku, Tokyo, 100-0005, Japan. AllRights Reserved. This document may not be copied, in whole or part, nor transferredto any other media or language, without written permission of KONICA MINOLTABUSINESS TECHNOLOGIES, INC.NoticeKONICA MINOLTA BUSINESS TECHNOLOGIES, INC. reserves the right to makechanges to this guide and to the equipment described herein without notice. Considerable effort has been made to ensure that this guide is free of inaccuracies andomissions. However, KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. makesno warranty of any kind including, but not limited to, any implied warranties of merchantability and fitness for a particular purpose with regard to this guide.KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. assumes no responsibilityfor, or liability for, errors contained in this guide or for incidental, special, or consequential damages arising out of the furnishing of this guide, or the use of this guide inoperating the equipment, or in connection with the performance of the equipmentwhen so operated.

SOFTWARE LICENSE AGREEMENTThis package contains the following materials provided by Konica Minolta Business Technologies, Inc. (KMBT): software included as part of the printing system, the digitally-encodedmachine-readable outline data encoded in the special format and in the encrypted form (“FontPrograms”), other software which runs on a computer system for use in conjunction with thePrinting Software (“Host Software”), and related explanatory written materials (“Documentation”). The term “Software” shall be used to describe Printing Software, Font Programs and/orHost Software and also include any upgrades, modified versions, additions, and copies of theSoftware.The Software is being licensed to you under the terms of this Agreement.KMBT grants to you a non-exclusive sublicense to use the Software and Documentation, provided that you agree to the following:1. You may use the Printing Software and accompanying Font Programs for imaging to thelicensed output device(s), solely for your own internal business purposes.2. In addition to the license for Font Programs set forth in Section 1 (“Printing Software”)above, you may use Roman Font Programs to reproduce weights, styles, and versions ofletters, numerals, characters and symbols (“Typefaces”) on the display or monitor for yourown internal business purposes.3. You may make one backup copy of the Host Software, provided your backup copy is notinstalled or used on any computer. Notwithstanding the above restrictions, you may installthe Host Software on any number of computers solely for use with one or more printing systems running the Printing Software.4. You may assign its rights under this Agreement to an assignee of all of Licensee’s right andinterest to such Software and Documentation (“Assignee”) provided you transfer toAssignee all copies of such Software and Documentation Assignee agrees to be bound byall of the terms and conditions of this Agreement.5. You agree not to modify, adapt or translate the Software and Documentation.6. You agree that you will not attempt to alter, disassemble, decrypt, reverse engineer ordecompile the Software.7. Title to and ownership of the Software and Documentation and any reproductions thereofshall remain with KMBT and its Licensor.8. Trademarks shall be used in accordance with accepted trademark practice, including identification of the trademark owner’s name. Trademarks can only be used to identify printedoutput produced by the Software. Such use of any trademark does not give you any rightsof ownership in that trademark.9. You may not rent, lease, sublicense, lend or transfer versions or copies of the Software thatthe Licensee does not use, or Software contained on any unused media, except as part ofthe permanent transfer of all Software and Documentation as described above.10. In no event will KMBT or its licensor be liable to you for any consequential, incidental INDIRECT, PUNITIVE or special damages, including any lost profits or lost saving, even ifKMBT has been advised of the possibility of such damages, or for any claim by any thirdparty. KMBT or its licensor disclaims all warranties with regard to the software, express orimplied, including, without limitation implied warranties of merchantability, fitness for a particular purpose, title and non-infringement of third party rights. Some states or jurisdictionsdo not allow the exclusion or limitation of incidental, consequential or special damages, sothe above limitations may not apply to you.

11. Notice to Government End Users: The Software is a “commercial item,” as that term isdefined at 48 C.F.R.2.101, consisting of “commercial computer software” and “commercialcomputer software documentation,” as such terms are used in 48 C.F.R. 12.212. Consistent with 48 C.F.R. 12.212 and 48 C.F.R. 227.7202-1 through 227.7202-4, all U.S. Government End Users acquire the Software with only those rights set forth herein.12. You agree that you will not export the Software in any form in violation of any applicablelaws and regulations regarding export control of any countries.

Legal Restrictions on CopyingCertain types of documents must never be copied with the purpose or intent to passcopies of such documents off as the originals.The following is not a complete list, but is meant to be used as a guide to responsiblecopying.Financial Instrumentsz Personal checksz Traveler’s checksz Money ordersz Certificates of depositz Bonds or other certificates of indebtednessz Stock certificatesLegal Documentsz Food stampsz Postage stamps (canceled or uncanceled)z Checks or drafts drawn by government agenciesz Internal revenue stamps (canceled or uncanceled)z Passportsz Immigration papersz Motor vehicle licenses and titlesz House and property titles and deedsGeneralz Identification cards, badges, or insigniasz Copyrighted works without permission of the copyright ownerIn addition, it is prohibited under any circumstances to copy domestic or foreign currencies, or works of art without permission of the copyright owner.When in doubt about the nature of a document, consult with legal counsel. "In order to prohibit the illegal reproduction of certain documents, such aspaper currency, this machine is equipped with a counterfeit prevention feature.Due to the counterfeit prevention feature that this machine is equipped with,images may be distorted.

For EU member states onlyThis symbol means: Do not dispose of this producttogether with your household waste!Please contact the Local Authority for appropriate disposal instructions. In the case of a new device beingpurchased, the used one can also be given to our dealerfor appropriate disposal. Recycling of this product willhelp to conserve natural resources and prevent potentialnegative consequences for the environment and humanhealth caused by inappropriate waste handling.This product complies with RoHS (2002/95/EC) directive.

Contents1Introduction . 1Getting Acquainted with Your Machine 2Space Requirements 2Part Names 4Front View 4Rear View 5Front View with Options 5Drivers CD/DVD 6Printer Drivers 6Scanner Drivers 6PC Fax Drivers 6Applications CD/DVD 8Applications 8Documentation CD/DVD 9Documentation 9System Requirements 102Control Panel and Configuration Menu . 11About the Control Panel 12Control Panel Indicators and Keys 12Contentsi

Display Indications 15Main Screen (Copy Mode) 15Main Screen (Scan Mode) 17Main Screen (Fax Mode) 20Print Screen 23Checking the Machine Status and Settings 24TONER REMAINING 24REPORT/STATUS Menu 24TOTAL PRINT 25SUPPLY STATUS 25TX/RX RESULT 26REPORT 26Configuration Menu Overview 27UTILITY Menu 27MACHINE SETTING Menu 29PAPER SETUP Menu 34ADMIN. MANAGEMENT Menu 37COPY SETTING Menu 51DIAL REGISTER Menu 53FAX TX OPERATION Menu. 54FAX RX OPERATION Menu. 56REPORTING Menu. 59SCAN SETTING Menu 613Media Handling .65Print Media 66Specifications 66Types 67Plain Paper (Recycled Paper) 67Thick Stock 68Envelope 69Label 70Letterhead 71Postcard 71Transparency 72Glossy Media 73Guaranteed Imageable (Printable) Area 75Imageable Area—Envelopes 75Page Margins 75Loading Media 76How do I load media? 76Tray 1 (Manual Feed Tray) 76Loading Plain Paper 76Other Media 78Loading Envelopes 79iiContents

Loading Label Sheets/Letterheads/Postcards/Thick Stock/Glossy Mediaand Transparencies 81Tray 2 83Loading Plain Paper 83Tray 3 (Optional Lower Feeder Unit) 86Loading Plain Paper 86About Duplex Printing 89How do I autoduplex? 89Output Tray 91Media Storage 92Original Media 93Specifications 93Documents that can be placed on the original glass 93Documents that can be loaded into the ADF 93Loading a Document to be Copied 95Placing a document on the original glass 95Loading a document into the ADF 964Using the Printer Driver . 97Selecting Printer Driver Options/Defaults (for Windows) 98Uninstalling the Printer Driver (for Windows) 100Windows Vista/XP/Server 2003/2000 100Displaying Printer Driver Settings 100Windows Vista 100Windows XP/Server 2003 100Windows 2000 100Printer Driver Settings 102Common Buttons 102Basic Tab 103Layout Tab 104Overlay Tab 104Watermark Tab 104Quality Tab 104Device Options Setting Tab 105Version Tab 1055Using the Copier . 107Making Basic Copies 108Basic Copy Operation 108Specifying the Copy Quality Setting 109Selecting the Copy Mode 109Specifying the Copy Density 110Specifying the Zoom Ratio 110Selecting a Preset Zoom Ratio 110Specifying a Custom Zoom Ratio 110Selecting the Media Tray 111Contentsiii

Making Advanced Copies 112Setting 2in1/4in1 Copying 1122in1/4in1 Copying From the ADF 1122in1/4in1 Copying From the Original Glass 112Setting a Copy Function 113ID Card Copying 114Repeat Copying 115Poster Copying 116Setting Duplex (Double-Sided) Copying 117Duplex (Double-Sided) Copying From the ADF 117Duplex (Double-Sided) Copying From the Original Glass 118Duplex (Double-Sided) Document Copying 119Setting Collated (Sort) Copying 119Collated (Sort) Copying From the ADF 119Collated (Sort) Copying From the Original Glass 1196ivUsing the Scanner .121Scanning From a Computer Application 122Basic Scanning Operation 122Windows TWAIN Driver Settings 123Windows WIA Driver Settings 124Macintosh TWAIN Driver Settings 125Scanning With the Machine 128Basic Scanning Operation 128Specifying the Data Location 130Saving Data on a Computer Connected (Scan to PC) 130Saving Data on a USB Memory Device (Scan to USB Memory) 130Specifying the Destination Address (Scan to E-mail/FTP/SMB) 132Directly Entering the E-mail Address 132Selecting From the Favorite List 133Selecting a Speed Dial Destination 133Selecting a Group Dial Destination 134Selecting From the Address Book 135Searching the Address Book 135Searching an LDAP Server 136Specifying Multiple Destination Addresses 137Editing a Specified Destination Address 138Deleting a Specified Destination Address 138Registering/Editing Addresses 139Registering in the Favorite List 139Deleting From the Favorite List 140Registering Speed Dial Destinations (Direct Input) 140Registering Speed Dial Destinations (LDAP Search) 142Editing/Deleting Speed Dial Destinations 143Registering Group Dial Destinations 144Editing/Deleting Group Dial Destinations 145Contents