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APPOINTMENT OF A SERVICE PROVIDER TO COORDINATE THE PLANNING, MANAGEMENT, ANDIMPLEMENTATION OF THE CONSTRUCTION INDUSTRY SME DEVELOPMENT PROJECT FOR A PERIOD OFEIGHTEEN (18) MONTHSPage 9 of 2187.1.2All correspondence from the Bidder should be addressed to the ProjectOfficer and must be signed by an authorised person or persons, legallybinding the Bidder. All such signatures must indicate the name(s) of theperson(s) signing them, their position(s) and the name of theirorganisation.7.1.3Any additional information, responses to queries and/or changes to theRFP will be communicated to Bidders in the form of Briefing Notes.Bidders are advised to ensure that they have received all issued BriefingNotes.7.1.4Bidders may ask for clarification on this RFP invite up to 5 (five) businessdays before the closing date specified for this RFP.GENERAL PROPOSAL REQUIREMENTS8.1Format of Proposals8.1.18.1.2For cidbWitnessSigning requirements of a single entity8.1.1.1Where the Bidder is a single legal entity, the principal orperson(s) duly authorised to legally bind the legal entityconcerned shall sign the original proposal. Each such personor persons shall be properly authorised to sign suchdocumentation by way of a formal resolution by the board ofdirectors8.1.1.2, or its equivalent, of the organisation concerned. Copies ofsuch an authorisation, authorising the signatory to theproposal, resolution, properly dated, must accompany eachproposal in the format provided in the RFP.8.1.1.3In addition, the signatory shall make a written declaration tothe effect that all documentation signed by him or her isfactually correct and true.Signing requirements of a consortium or joint venture8.1.2.1Proposals submitted by a consortium or a joint venture shall besigned by the lead Member so as to legally bind all theconstituent members of the consortium.8.1.2.2Proof of the authorisation of the lead Member to act on behalfof the consortium or a joint venture shall be included in theproposal submitted.BidderWitness

APPOINTMENT OF A SERVICE PROVIDER TO COORDINATE THE PLANNING, MANAGEMENT, ANDIMPLEMENTATION OF THE CONSTRUCTION INDUSTRY SME DEVELOPMENT PROJECT FOR A PERIOD OFEIGHTEEN (18) MONTHSPage 10 of 218.1.3For cidbWitness8.1.2.3The lead Member shall be the only authorised party to makelegal statements and receive instruction for and on behalf of anyand all partners of the consortium or the joint venture.8.1.2.4A copy of the agreement entered into by the consortiumpartners or the joint venture partners for the formation of theconsortium or joint venture shall be submitted with theProposal.8.1.2.5The consortium/joint venture must submit a consortium/jointventure BBBEE certificate.8.1.2.6In addition, every signatory shall make a written declaration tothe effect that all documentation signed by him or her is factuallycorrect and true.Format of submissions8.1.3.1Bidders are requested to submit their bids in a clearly structuredway. All parts of the proposal are to be clearly headed, pagesshould be numbered, and a detailed content listing is to beprovided. The bids should follow a consistent numberingsystem (volumes, sections, headings, paragraphs, subparagraphs, etc.) that allows for easy cross-referencing, bothwithin the proposal and also in terms of clarification questions,etc.8.1.3.2All proposals should be submitted in the format as prescribed(in PDF and MS Word or Microsoft compatible products) andaccording to the following instructions:8.1.3.2.11 (one) original printed and in an arch lever fileand full 1 (one) electronic copy saved in amemory stick clearly marked.8.1.3.2.2Only proposals completed in English will beaccepted.8.1.3.2.3The onus is on the Bidder to submit all relevantinformation.8.1.3.2.4Bidders must warrant that copy 1, together withthe electronic copy, are identical to the submittedoriginal and accept that any inconsistencybetween the original submission and anycopy(ies) will be at their sole risk.BidderWitness

APPOINTMENT OF A SERVICE PROVIDER TO COORDINATE THE PLANNING, MANAGEMENT, ANDIMPLEMENTATION OF THE CONSTRUCTION INDUSTRY SME DEVELOPMENT PROJECT FOR A PERIOD OFEIGHTEEN (18) MONTHSPage 11 of 218.1.3.2.58.1.4Bidders are nonetheless requested to avoidunnecessary duplication or repetition ofinformation, and not to submit irrelevantinformation.Identification of Proposal document8.1.4.1Bidders should prepare and submit proposals that are clearlyand visibly identifiable as a Proposal for Tender NumberCIDB/015/2122 and include the following information on theoutside of the Proposal:Name of the Bidder;Tender number;Bid description;“Original” or “Copy” clearly indicated;Date of submission; andIdentification of each Proposal parcel.8.1.4.2Each and every Proposal parcel included in the proposaldocument should clearly indicate the following information:Name of Bidder;Tender number;Bid description;“Original” or “Copy” clearly indicated; andParcel identification including volume description9PROPOSAL VALIDITY9.1Validity PeriodProposals shall remain valid and open for acceptance for a period 120 days fromthe closing date, and any agreed extension of the validity period.9.2Extensions to the Validity PeriodThe cidb may, in exceptional circumstances, request the Bidder for an extensionof the validity period, prior to the expiry of the original proposal validity period. Therequest and the response thereto shall be made in writing. A Bidder agreeing tothe request will not be permitted to modify its Proposal.For cidbWitnessBidderWitness

APPOINTMENT OF A SERVICE PROVIDER TO COORDINATE THE PLANNING, MANAGEMENT, ANDIMPLEMENTATION OF THE CONSTRUCTION INDUSTRY SME DEVELOPMENT PROJECT FOR A PERIOD OFEIGHTEEN (18) MONTHSPage 12 of 2110QUALIFICATION AND EVALUATION10.1Evaluation Structure10.1.1The cidb has formed a series of bodies to undertake the evaluationprocess against the stated evaluation criteria. There will be a 3 (three) tierapproach, being:10.1.1.1 the Bid Evaluation Committee, comprised of officials from thecidb and any other government official(s) or external expert(s),who may be appointed by the accounting officer in writing, toprovide professional advice and input regarding the, technical,financial, and BBBEE aspects of the proposals, reporting to theBid Adjudication Committee. The Bid Evaluation Committee,assisted by its sub-committees on technical, financial, andBBBEE aspects, shall evaluate the proposals received from theBidders.10.1.1.2 the Bid Adjudication Committee comprised of the cidb’s officialsand any other government official(s) or external specialist(s) orexpert(s) will consider the recommendations from the BidEvaluation Committee on the Successful Bidder. The BidAdjudication Committee will, on the basis of therecommendations received from the Bid Evaluation Committee,further recommend to the Accounting Officer the outcome of theBid Evaluation Committee’s report.10.1.210.2The Accounting Officer reserves the right to modify and amend the aboveprocedures, subject to applicable law at its discretion in appropriatecircumstances. Bidders will be notified of any material changes.Evaluation Approach10.2.1The cidb has adopted a three (3) stage approach in assessing, analysingand evaluating Proposals, being:10.2.1.1 First stage: Administrative. / Mandatory Requirements10.2.1.2 Second stage: Functionality10.2.1.3 Third stage: Price and B-BBEEFor cidbWitnessBidderWitness

APPOINTMENT OF A SERVICE PROVIDER TO COORDINATE THE PLANNING, MANAGEMENT, ANDIMPLEMENTATION OF THE CONSTRUCTION INDUSTRY SME DEVELOPMENT PROJECT FOR A PERIOD OFEIGHTEEN (18) MONTHSPage 13 of 2110.3First stage: Administrative/Mandatory RequirementsThe Bidders must fully comply with the Mandatory requirements and those bidderswho fail to comply will be disqualified from the process.10.4Second stage: Functionality10.4.1The purpose of application of qualification criteria is to determine thefunctionality of each proposal by assessing the quality and the robustnessthereof.10.4.2Below is a detailed breakdown of the scoring criteria for each individualproposal:Bidders from the second stage who will have scored 80 points, or more will qualify for the thirdstage in Price and BBBEE.Quality criteriaSub criteriaTENDERER’SEXPERIENCETenderer’s track record and experience in establishingPMU for a programme in developmental space offeringbusiness development services (BDS)Provide company profile detailing service offeringand capacity to execute a programme of thisnatureProvide summarised case studies of similar workdoneProvide signed reference letters and/or previouscontracts of a similar natureMaximumnumber ofpoints30Number of related/similar projects undertaken by the company:See points breakdown for projects:Detailed company profile max 12 points3 or more case studies 9 points2 case studies 6 points1 case studies 4 points0 case studies 0 points3 or more reference letters or contract 9 points2 reference letters or contracts 6 points1 reference letters or contracts 4 points0 reference letters or contracts 0 pointsMETHODOLOGYFor cidb(Signed reference letters on company/department’s letterheador previous similar contracts must be attached to earn points)Adequacy and quality of the understanding of the scope ofwork as well as proposed methodology and approach inexecuting the project must be demonstrated as follows:Witness40BidderWitness

APPOINTMENT OF A SERVICE PROVIDER TO COORDINATE THE PLANNING, MANAGEMENT, ANDIMPLEMENTATION OF THE CONSTRUCTION INDUSTRY SME DEVELOPMENT PROJECT FOR A PERIOD OFEIGHTEEN (18) MONTHSPage 14 of 21-Understanding of the scope of workTechnical approach and methodologyPoints will be allocated as follows:Understanding of the scope of work max 10 pointsTechnical approach and methodology max 30 pointsGRANTFUNDRAISINGDemonstrate track record of raising grant funding fordevelopmental programmes of a similar nature:-20Statement of understanding of DFIs and relatedprogrammes offeredProof of previous grant fundraising raised by thecompanyPoints will be allocated as follows:Statement of understanding of DFIs and their relatedprogrammes offered max 8 pointsProof of previous grant fundraising raised by the company:3 or more reference or approval letters or contracts 12points2 reference or approval letters or contracts 8 points1 reference or approval letters or contracts 4 points0 reference or approval letters or contracts 0 pointsKEYPERSONNELEXPERIENCEExperience of project team to be used for this project.(please provide CV’s illustrating the project team’s experienceand qualifications)Experience and qualifications of the Project Leader4Points will be allocated as follows:0 to 1 years 0 points2 to 3 years 2 points4 to 5 years 3 points6 years and above 4 pointsExperience and qualifications in Construction Industry 2Points will be allocated as follows:0 to 1 years 0 points2 to 3 years 1 points4 years and above 2 points10Experience in Finance and Programme Administration 2Points will be allocated as follows:0 to 1 years 0 points2 to 3 years 1 points4 years and above 2 pointsExperience in Monitoring and Evaluation,andReportingPoints will be allocated as follows:0 to 1 years 0 points2 to 3 years 1 points4 years and above 2 pointsFor cidbWitness2BidderWitness

APPOINTMENT OF A SERVICE PROVIDER TO COORDINATE THE PLANNING, MANAGEMENT, ANDIMPLEMENTATION OF THE CONSTRUCTION INDUSTRY SME DEVELOPMENT PROJECT FOR A PERIOD OFEIGHTEEN (18) MONTHSPage 15 of 21Maximum possible score for quality (Ms)10.5Third Stage: Price and BBBEE10.5.1Subsequent to the evaluation of essential minimum Criteria and functionalcriteria, the third stage of evaluation of the Bids will be in respect of priceand preferential procurement only.10.5.2Price proposals should be submitted in South African Rand includingValue Added Tax (VAT)10.5.3The bidder shall provide the price proposal as follows:10.5.4PLEASE NOTE: BIDDERS THAT OMIT AN ITEM FROM THE PRICINGSCHEDULE CANNOT ADD THE ITEM ONCE THE TENDER HAS BEENAWARDED.DeliverablesInception ReportProject Implementation PlanRollout of the Programme- Expression of Interest forpotential Business Enterprises- Selection Process- Induction and Orientation- Training Support- Mentorship and TechnicalSupport- Rollout of the EnablingEnvironment- Fundraising from DFIs- Reporting:o Monthly Financial andPerformance ProgressReportso Quarterly Reportso Annual ReportsClose-Out ReportTOTALTOTAL AMOUNT EXCLUDUNG VATVAT @ 15%TOTAL AMOUNT INCLUDING VAT10.5.5For cidb100WitnessPayments (%)2.5%5.0%85%Amount7.5%100%RRRThe tenders will be evaluated on the basis of the point system asstipulated in the PPPFA. The bidder who achieves the highest total pointsout of 100 (hundred) will be recommended by the Bid EvaluationCommittee (BEC) as the preferred tenderer. In compliance with theBidderWitness

APPOINTMENT OF A SERVICE PROVIDER TO COORDINATE THE PLANNING, MANAGEMENT, ANDIMPLEMENTATION OF THE CONSTRUCTION INDUSTRY SME DEVELOPMENT PROJECT FOR A PERIOD OFEIGHTEEN (18) MONTHSPage 16 of 21Preferential Procurement Regulations 2017, the 80/20 principle will applyfor tender prices between the threshold of R30 000 (thirty thousand) toR50 000 000 (fifty million). The 90/10 principle will apply for tender priceswith a Rand value above R 50 000 000 (fifty million).10.610.5.6Where it is unclear which preference points system will be applicable, thateither the 80/20 or 90/10 preference point system will apply and that thelowest acceptable tender will be used to determine the applicablepreference point system.10.5.7Failure on the part of a bidder to submit proof of B-BBEE Status level ofcontributor together with the bid will be interpreted to mean thatpreference points for B-BBEE status level of contribution are not claimed.10.5.8The cidb reserves the right to negotiate price with the preferred bidder.Determination and announcing of Successful BidderThe cidb, through the accounting officer shall determine and select a SuccessfulBidder, after having considered the recommendations prepared by the BidEvaluation Committee and the report(s) of the Bid Adjudication Committee basedon the Bid Evaluation Committee’s recommendations.11CONFIDENTIAL INFORMATION11.1Bidders agree to keep information provided pursuant to this RFP confidential(“Confidential Information”).11.2All Confidential Information provided (including all copies thereof) remains theproperty of the cidb and must be delivered to the cidb on demand.11.3By receiving this RFP each Bidder and each of its Members agree to maintain itssubmission in response to this RFP confidential from third parties other than thecidb and its officials, officers and advisors who are required to review the same forthe purpose of the procurement of the Project.11.4The Confidential Information provided by the cidb may be made available to aBidder’s Relevant Entity, members, employees and professional advisors who aredirectly involved in the appraisal of such information (who must be made aware ofthe obligation of confidentiality).11.5Bidder’s Relevant Entity, members, employees and professional advisors shall notbe entitled to, either in whole or in part; copy, reproduce, distribute or otherwisemake available to any other party the Confidential Information without the priorwritten consent of the cidb.11.6The Confidential Information may not be used for any other purpose than that forwhich it is intended.For cidbWitnessBidderWitness

APPOINTMENT OF A SERVICE PROVIDER TO COORDINATE THE PLANNING, MANAGEMENT, ANDIMPLEMENTATION OF THE CONSTRUCTION INDUSTRY SME DEVELOPMENT PROJECT FOR A PERIOD OFEIGHTEEN (18) MONTHSPage 17 of 211211.7All Confidential Information provided (including all copies thereof) remains theproperty of the cidb and must be delivered to the cidb on demand.11.8Bidders, Relevant Entities, members, employees and professional advisors maybe required to sign confidentiality agreements.INTELLECTUAL PROPERTYAll materials and data which are submitted by Bidders shall become the sole property ofthe cidb, with the exception of copyrighted material, trade secrets or other proprietaryinformation clearly identified as such by Bidders.13INDEMNITYBidders shall be deemed by their submission of a proposal to agree to indemnify the cidband hold it harmless from any claim or liability and defend any action brought or legal stepagainst the cidb for its refusal to disclose materials marked confidential, trade secret orother proprietary information to any person seeking access thereto.14GOVERNING LAWS AND RULES14.1The primary enabling legislation for the Project is the PFMA together with the cidbAct, which regulate and create the competency of the cidb to procure andimplement the Project.14.2This RFP is issued by the cidb in terms of the cidb Act and SCM read with thePFMA, as the formal step of the procurement process.14.3Procurement of the Project will be carried out following prescribed legislation,which includes the Constitution, the Preferential Procurement Policy FrameworkAct, Number 5 of 2000 and the PFMA.14.4Bidder’s Responsibilities14.514.4.1If a Bidder identifies any ambiguities, errors or inconsistency between thevarious documents that form part of this RFP, the Bidders should notifythe cidb and the cidb will provide clarification as to the intended position.14.4.2To the extent that any inconsistency exists between the terms of theGeneral Conditions of Contract and any other provision in the RFP, butsuch inconsistency is not identified by any Bidder and/or clarified by thecidb prior to submission of the Bidder’s Proposal, the terms of the GeneralConditions of Contract shall prevail.Contact Policy14.5.1For cidbWitnessBidders and their constituent Members, as well as their agents andadvisors and related parties may not contact the employees, advisors ofBidderWitness

APPOINTMENT OF A SERVICE PROVIDER TO COORDINATE THE PLANNING, MANAGEMENT, ANDIMPLEMENTATION OF THE CONSTRUCTION INDUSTRY SME DEVELOPMENT PROJECT FOR A PERIOD OFEIGHTEEN (18) MONTHSPage 18 of 21the cidb or any other cidb’s official(s) who may be associated with thissolicitation (other than the Pr

1.6 "Constitution" means the Constitution of the Republic of South Africa, Act 108 of 1996; 1.7 "cidb" means the Construction Industry Development Board; 1.8 "Government" means the Government of South Africa constituted in terms of the Constitution, any one or more of the three spheres of