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HERE ARE SOME KEY CONSIDERATIONS TO HELP YOU:FOCUS ON YOUR BUSINESSNEEDS AND OUTCOMESALIGN WITH YOURCOMPANY'S DIGITIZATIONSTRATEGY Understand your businessrequirements. Understand your company'soverall digital strategy. Understand your users andstakeholders. Position the EHS&S technologyand the business value it delivers Factor in your risk ratings forEHS and Sustainability risks atthe enterprise level. Define the precise purpose anddesired outcomes. Outline a phased approachand prioritize based on yourimmediate needs. Prioritize yourcurrent challenges and areasin line with your company'sdigital strategy. Work with your IT experts toreview IT requirements andinfrastructure, so the softwaremeets internal policies. Incorporating cloud-basedtechnology is one way to moveforward without high-cost barriers.where you need help most. Focusing on business needsand outcomes guaranteesthat the technology will meetyour needs. Avoid looking fortechnology solutions and thenusing it without any clearobjectives or strategy.UNDERSTANDIMPLEMENTATION COSTSAND APPROACH Understand implementationapproaches and make sure itsuits your needs and appetite. SAI360 EHS&S is experiencedCONSIDER SUPPORT ANDADDITIONAL SERVICES Understand whether you willneed additional support andservices beyond implementationsuch as dedicated training orchange management to helpboost adoption rates.and offers a range ofimplementation approachesto suit your needs. Our tried and An added bonus is whether thetested FastStart implementationapproach enables rapid returntechnology provider has a goodcustomer success program.on investment for customers. SAI360 EHS&S focuses oncustomer success and has anexperienced global team to ensureyou continually derive value fromtechnology solutions. In addition,SAI360 is a comprehensivecloud-first software platform thatgoes beyond EHS&S technologyto offer a wide range of intelligentrisk and compliance solutionsbacked by a team of experts withindustry-specific experience.THINK ABOUTTHE FUTURE Make sure that any platformyou adopt can expand to futureneeds as your business growsin a rapidly evolving landscape. Ensure that the solution canbe configured, not customized,to maximize on new versionsand reduce the costs ofreimplementation. Customization changes theunderlying software code andoften results in costly upgrades. Look for a solution that cangrow with you to avoid thecosts associated with switchingsoftware solutions. Does thesolution cater for a broad rangeof EHS&S capabilities that youcan leverage? Does it have aroadmap for the future? Howlong have they been operating,and have they released newimprovements recently? With the SAI360 EHS&Sconfigurable modules, you canaccelerate your adoption anddevelop a plan to incorporatemore modules and functionalityas needed.Remember, the digitalization journey is not a linear process. A safe way forward with a structured EHS&S strategy could transform your EHS&S managementcapabilities to be more agile, adaptable, and resilient.EHS&S Buyer’s Guide12

EHS&S OBJECTIVES, MATURITY AND THE EHS&S DIGITALIZATION JOURNEYSAI360 EHS&S team developed the following EHS&S Value Arc to put the issues most critical now in context as businesses begin to think about how torecalibrate to future proof against present and future EHS and Sustainability challenges. The Value Arc is a simple tool to help you visualize and identify theorganization’s EHS and Sustainability maturity and objectives as you assess the impact of the current environment, health and safety controls and any new orexisting regulations. With so many risks and issues to consider, the SAI360 EHS&S team believes a structured and strategic response is required.STRATEGIC VALUEUsing the Value Arc, you can determine where you arePREDICTIVERISK MANAGEMENTat and understand how you prioritize your needs andrequirements without losing sight of the future.EHS&S digitizing processes is recommended and hasserved many businesses better, whether small-midsizeor large enterprises.Getting the foundations right by tackling key complianceBusiness ValueIn our experience, a phased or structured approach toSUSTAINABILITYCOST MANAGEMENTRISK MITIGATIONCOMPLIANCEobjectives and then moving towards an optimized statecan increase the ROI you get from the technology.ReactiveProactiveAgileResilientBusiness IntegrationEHS&S Buyer’s Guide13

Below is an example of an EHS&S digitalization roadmap, aligned with the arc, and worth considering when you decide to optimize the process with thetechnology.BUSINESS VALUEReactiveComplianceProactiveAgileData augmented decision support to manage risks,prevent adverse events and lossesDigitized processes for compliance with applicablelaws, regulations and internal policies and proceduresIncident & Investigation ManagementResilientIntegrated digital ecosystem for real-time dynamicrisk management and foresightNear Miss ReportingInjury Management, Workers CompensationBehaviour Based SafetyAudits & InspectionsEmergency Response PlanningCommunication & EngagementHazards, Risks & Control ManagementOcc Health & Industrial HygieneEmissions ManagementOptimizedPermit to WorkErgonomics & Well-beingSustainability ManagementChemicals & Waste CompliancePermit & Obligations ManagementCompliance MetricsLagging IndicatorsTraining & Competency ManagementManagement of ChangeLagging & Leading IndicatorsParticipation MetricsBalanced ScorecardsPredictive & Prescriptive InsightsThe SAI360 EHS and Sustainability software with a mobile app can provide the support you need to reduce time to compliance, have total visibility andcontrol, and minimize unplanned events to ensure business continuity and improved performance. With powerful integration, SAI360 can help you reachthat optimized state for business resilience where EHS&S co-exists with other systems and shares data seamlessly.Tremendous opportunities exist for businesses to seize the opportunity and change their safety culture, save costs, enhance organizations’ reputation withstakeholders, and advance the path to operational excellence.EHS&S Buyer’s Guide14

INTEGRATED DIGITAL APPROACH TO SUPPORTA STRUCTURED EHS&S STRATEGYEnvironment, Health, Safety and Sustainability management involves a combination of integrated processes. When considering digitalization,it is also important to have a big picture view and a clear strategy for what you want to achieve in the short and longer term with the solution.Evaluating your business requirements and understanding how you digitalize variouscomponents and the benefits do not have to be overly complicated.It can be as straightforward as the PDCA framework, sometimes called the “Deming Wheel.”The components of PDCA are defined as:PLANDOACTCHECKPLAN:Identify and analyze the problem or opportunity, develop hypotheses about what the issues may be,and decide on which one to test and take forward.DO:Test the potential solution, ideally on a small scale, and measure the results.CHECK:Study the results, measure the effectiveness and decide whether to proceed.ACT:If the solution was effective, implement it.EHS&S Buyer’s Guide15

PLANHere is a detailed step by step PDCA scenario andhow our solution can support your requirements:GUIDING REQUIREMENTS Strategically identify risks and plan controlTHE STEPS OF PDCAPLAN CAREFULLYUnderstand your risks and priorities asa responsible organizationmeasures Monitor workforce health and wellbeing Prevent Incidents, Near Misses and accidents Plan for, manage and communicate changeseffectively and systematically. Establish a proactive approach to sustainability Implement and assess controls Identify the organizations aspects andpotential impacts Determine legal requirements Assign accountability Assess health risks to worker groups basedon qualitative informationHOW WE HELPBUSINESS PLANNING & STRATEGIESworker health. Establish Exposure GroupsRISK MANAGEMENT Build your risk register,Develop business plans, manage objectivesbased on various criteria; Perform qualitativereview and manage risks and controls centrally.and targets and identify risksand quantitative exposure assessments.Automate critical control verification.EMISSIONS MANAGEMENT Automate dataDevelop, schedule and track sampling plans.PHA Support process safety programmes.collection, emissions calculations, reportingMANAGEMENT OF CHANGE Review andUndertake structured reviews and record andand analytics. Analyze data and identify areasassess changes. Include subject matterassign actionsto improve environmental performance.experts in the risk assessment process.ENVIRONMENT ASPECTS AND IMPACTSDevelop plans and review the implementation.Determine, assess, control and reduceOCCUPATIONAL HEALTH Promote a healthysignificant environmental impacts.work environment; track important testing andINDUSTRIAL HYGIENE Automate theanticipation of health risks and monitoringof effective controls. Build SEGs and monitorEHS&S Buyer’s GuideMETRICS MANAGEMENT Measure, track andreport ESG and Sustainability Metricsvaccinations to maintain worker health andwellbeing. Automate allocation of mandatoryhealth tests based on a person’s SEG.16

DOGUIDING REQUIREMENTS Compliance, storage and disposal of wasteTHE STEPS OF PDCAENSURECONTINUOUS FOCUSand hazardous materials. Track training to ensure employeesunderstand procedures and are competent. Identify hazards and evaluate risks Prepare for emergency situations Monitor and measure processes to checkresults Encourage worker participationOn the environmental impact, safety,health and wellbeing of your workforcefor increased resilience productivity andsustainabilityHOW WE HELPAUDIT MANAGEMENT Plan and assign auditsEMERGENCY PREPAREDNESS ANDPERMIT MANAGEMENT Record permits andusing your own templates. Record findings andRESPONSE Document and review thelicences, track conditions and monitoring, andassign corrective actions.effectiveness of emergency response drills.resolve exceedances quickly.CHEMICAL REGISTER Easily accessibleregister of Chemicals and Safety Data Sheets.CONTRACTOR SAFETY MANAGEMENTManage contractors from pre-qualification,to onboarding and monitoring. ContractorScorecard supports performance review.DOCUMENT AND ACTION MANAGEMENTReview and track updates and versions ofdocuments. Share all relevant documents in oneIdentify areas for improvement and correction.HAZARD MANAGEMENT Report hazardsanytime and anywhere. Assign and trackactions, and implement controls. Identify andstudy high-risk jobs and develop controls.PERMIT TO WORK Review and approve permitto work, and know who is on site.TRAINING & COMPETENCY MANAGEMENTTraining matrix identifies gaps. Schedulecourses and track outcomes. Track who hasOCCUPATIONAL HEALTH Undertakethe right competencies for a job and whoergonomic assessments for different jobs andneeds training. Manage competency andtasks applicable to your organization. Managetraining requirements, schedule courses anddrug and alcohol testing.track training outcomes.place. Build action plans and monitor completion.EHS&S Buyer’s Guide17

CHECKGUIDING REQUIREMENTS Manage ongoing health and wellness.THE STEPS OF PDCAEVALUATE & ANALYZEPERFORMANCE Monitor performance of controls Undertake analysis of strategies Communication of plans, goals and outcomes.Broaden the involvement in communicationand improvements Management review and involvementAnd continually review risksand performanceHOW WE HELPINDUSTRIAL HYGIENE Manage a wide rangeOBLIGATIONS MANAGEMENT AutomateWASTE MANAGEMENT Identify the type ofof samples, including air, noise, wipe, bulkand simplify compliance with regulations andwaste and track the various stages of wastesampling, and heat stress assessments.internal policies. Assign owners, develop actionmanagement and disposal.INSPECTIONS Schedule inspections based onplant and asset requirements. Simplify regularplans and complete regulatory checklists toensure compliance stays on track.inspections and checks using our mobile appOCCUPATIONAL HEALTH Undertake healthand keep a record of what has been done.tests to determine employee wellbeing,MEETING MANAGEMENT Record topics anditems discussed, attendees, absentees, dates,times, and any actions to be undertaken.EHS&S Buyer’s GuideTrack and monitor waste activities for effectivewaste management, and waste minimizationplanning.fitness for duty, and the impact of physicalor chemical stressors in the workplace.Coordinate and monitor usage requirementsof respirators.18

ACTGUIDING REQUIREMENTS Suggestions and RecommendationsTHE STEPS OF PDCARESPOND QUICKLYAND EFFICIENTLY Knowledge and understanding Record cases, support contact tracing Manage and prevent incidents, injuriesand illnesses Monitor business performance and agilityand investigationMake informed data-based decisionsand out-performHOW WE HELPCASE MANAGEMENT Supports earlyEMPLOYEE ENGAGEMENT A collectionOCCUPATIONAL HEALTH Analyze results,interventions, return to work and workers’of modules including Checks and Surveys,spot trends, and take targeted actions.compensation. Cooperatively develop returnLessons Learned, Alerts and Improvementto work plans for injured employees, maintainIdeas to send and receive information acrossregular contact and monitor plans. Track andthe organization to increase awareness, reduceanalyze costs of injuries and illnesses. Interveneat-risk behaviours and prevent incidents.before an injury or illness, that may impactemployee performance and safety.INCIDENT Workflow to manage a range ofincidents and near misses. Integrates detailedCOVID-19 CASE A mobile ready symptomInjury recording, including tracking of dayschecker for workers to self-assess togetherlost or away from work, Investigation, Rootwith a complete workflow to track and manageCause Analysis, 5 Why’s, and Lessons Learnedexposure to COVID-19.elements. Encourage incident and near missSTAKEHOLDER MANAGEMENT Understandstakeholder’s concerns and establish theirinfluence and interest. Effectively manage keystakeholders including meeting outcomes andcommunications.TRAVEL LOG Support the safe movementof workers.reporting in the field and when offline.Report, track and investigate incidents, createand assign actions.EHS&S Buyer’s Guide19

HOW TO ADVOCATE FOR INVESTING IN EHS&S TECHNOLOGYInvesting in the right EHS&S software and mobile app benefits everyone from the C-Suiteto workers, suppliers and customers.The key to gaining buy-in from these important stakeholders starts with articulating the return oninvestment (ROI) of EHS&S technology in quantitative and qualitative terms. At the core of yourargument is the simple fact that injuries and workplace accidents cost time and money. The benefitsof a comprehensive approach to EHS&S can be measured by the cost savings from efficiency gainsand fewer fines and penalties and the culture of safety it promotes, which makes employees feel safe,boosts morale and enhances a company’s brand reputation.EHS&S Buyer’s Guide20

BENEFITS THAT YOU MAY CONSIDER AS A STARTING POINTThis list is by no means comprehensive, and our experiences at SAI360 can support you in identifying what is important to you as you build your business case.BUSINESS CHALLENGEOR OPPORTUNITYUnplanned downtime,shutdown and closureof businessRegulatory ComplianceIT Risks and CostsProcess EfficiencyWorkers CompensationCosts illnesses andInjuriesBENEFITSKEYSTAKEHOLDERSReduce cost and production losses associated with disruptive events that have not been foreseen.While worst-case scenarios rarely do happen, EHS&S professionals ultimately spend their time preventing events like afatality. Researching these worst-case scenarios and outlining them as the extreme events that need to be avoided andhow technology can support EHS&S professionals will go a long way to getting attention.Reduce fines and penalties due to fewer violations of EHS rules and regulations, especially in a continually changing andevolving landscape. Again, examples of past fines and penalties can help support your case.Minimize legal and financial exposure, and protect brand reputation with optimized regulatory compliance that supportsproper data to report to regulators in a timely manner and improves audit trails.Reduce licence and maintenance costs associated with multiple and outdated systems.Reduce risks of IT security incidents with outdated and unsupported systems.Eliminate manual steps in processes and reduce the time taken to investigate, review and approve records.Manage by exception and drive accountability with automated task assignments and tracking.Reduce costs associated with days away from work (absenteeism) and injury management by decreasing the likelihoodand severity of injuries and illnesses in the workplace.Being able to quantify the costs associated with increased insurances costs, as well as productivity costs through losttime, if incidents and accidents are not managed effectively will support your business case.C-Suite andOperationsChief Risk OfficerFinance and ITEHS and OperationsFinance and HR(continued)EHS&S Buyer’s Guide21

(continued)BUSINESS CHALLENGEOR OPPORTUNITYData Accuracy andReportingBENEFITSReduce manual effort and time to manage EHS&S processes, collect and consolidate data for company reporting andregulatory reporting.KEYSTAKEHOLDERSEHSEliminate effort in verification and cleansing of data required for reporting.Contractor SafetyManagementReduce costs of onboarding and managing contractors. Provide better support to contractors with access to yourEHS technology and improve the partnership to reduce risks.OperationsSafe Remote WorkingReduce costs associated with incidents, accidents, injuries and illnesses of remote and mobile workforces.HRWorker Satisfactionand EngagementImprove productivity and keep workers safe and well with an easily accessible way for employees to engage and providefeedback.EHS and HREHS and BusinessPerformanceImprovementsChange ManagementMake sure you understand what your business is about and its competitive edge. Relating how EHS&S processimprovements with digitalization can help your case. Example benefits include opportunities to identify overall businessperformance improvements, including operational savings, using data insights derived from the technology.C-SuiteQuantify the consequences of massive reputational damage and how this relates to loss of customers and ultimatelyrevenue.Manage operational changes with an automated process to safeguard against safety disasters. Reduce time spent onmanual MOC data complication processes and experience substantial savings.Operationsand EHSJustifying the benefits need to go beyond administrative cost savings. It needs to articulate how EHS&S initiatives can positively impact the businessand drive business value.EHS&S Buyer’s Guide22

HOW TOOVERCOMECHALLENGESTO DIGITIZINGEHS&SHOW TO MITIGATECOMMON PITFALLSInadequate stakeholder engagementInteract with stakeho

A comprehensive EHS and Sustainability Management System can prevent accidents, injuries, illnesses, and environmental hazards, either at a single site or across multiple sites. It results in saving lives, ensuring a healthy and productive workforce as well as sustainable business practices for better outcomes.