Second Edition Emergency Department Case Management

Transcription

EMERGENCYDEPARTMENTCASE MANAGEMENTKathleen Walsh, RN, PhDKaren Zander, RN, MS, CMAC, FAANContributorsChristina Boyd, BA, MPHJoan Stack Kovach, RN, MS, PCSean Burton, CCEMT-PJ. Michelle Moccia, MSN, RN, ANP-BC, CCRNSarah B. Carignan, BA, MBAChris Nesheim, RN, MS, CMACMary G. Daymont, RN, BSN, MSN, CCMSuzanne O’Connor, RN, MS, CSBonnie M. Geld, MSWMaria Seavey, RN, BSNPatricia B. Green, LMSWSallie A. Selfridge, LBSWDeborah Hale, CCS, CCDSAndrea Snyder, RN, CCRNAnn Marie Hill, MSW, LiCSWRowena (Ricki) Stajer, RN, MA, CPHQEileen Hughes, RN, MBADawn Williamson, RN, MSN, PMHCNS-BC, CARN-APAfter exploring models and reviewing emergency department infrastructure, this compendium will helpreaders outline key partnerships, present multiple options for case finding, tackle observation statusaccurately, address quality and evaluation issues, and identify ways ED RN case managers and socialworkers coordinate care for complex cases, such as pediatric, psychiatric, homeless, and uninsuredpopulations.WALSH, ZANDERFrom defining goals, clarifying roles, and understanding the necessary knowledge and skills required,Emergency Department Case Management: The Compendium of Best Practices, 2nd Editionwill ensure that ED case management staff have a solid and sustainable foundation in place.EMERGENCY DEPARTMENT CASE MANAGEMENT, SECOND EDITIONSECOND EDITIONIn addition to many new tools, this book is also packed with more than 20 detailed spotlights andcase studies discussing ED case management strategies, best practices, and experiences of EDprofessionals from across the country.EDCM227066 Emergency Department Case Management Front and Back.indd 1a divisionof BL R75 Sylvan Street Suite A-101Danvers, MA 01923www.hcmarketplace.com10/30/14 12:02 PM

EmergencyDepartmentCase ManagementThe Compendium of Best PracticesSecond Edition

Emergency Department Case Management: The Compendium of Best Practices, Second Edition is publishedby HCPro, a division of BLR.Copyright 2014 HCProAll rights reserved. Printed in the United States of America.5 4 3 2 1ISBN: 978-1-61569-380-1No part of this publication may be reproduced, in any form or by any means, without prior written consent ofHCPro or the Copyright Clearance Center (978-750-8400). Please notify us immediately if you have received anunauthorized copy.HCPro provides information resources for the healthcare industry.HCPro is not affiliated in any way with The Joint Commission, which owns the JCAHO and Joint Commissiontrademarks.Kathleen Walsh, RN, PhD, AuthorKaren Zander, RN, MS, CMAC, FAAN, AuthorAndrea Kraynak, CPC, EditorMelissa Osborn, Product ManagerErin Callahan, Senior Director, ProductElizabeth Petersen, Vice PresidentMatt Sharpe, Production SupervisorVincent Skyers, Design Services DirectorVicki McMahan, Sr. Graphic DesignerMichael McCalip, Layout/Graphic DesignKelly Church, Cover DesignerAdvice given is general. Readers should consult professional counsel for specific legal, ethical, or clinicalquestions.Arrangements can be made for quantity discounts. For more information, contact:HCPro75 Sylvan Street, Suite A-101Danvers, MA 01923Telephone: 800-650-6787 or 781-639-1872Fax: 800-639-8511Email: customerservice@hcpro.comVisit HCPro online at www.hcpro.com and www.hcmarketplace.com

ContentsAbout the Authors. vContinuing Education. xiForeword. xiiiIntroduction. xvChapter 1: ED Case Management: The Heart of Access and Hub ofthe Community. 1Learning Objectives. 1Introduction. 1The Evolving Role of Hospital EDs . 2Functions and Models of CM. 3ED Role Definitions Based on Hospital’s Organizational Structure. 5Precursors to CM in the ED. 7RN CM Role as Enhanced Expertise for the ED. 8Dovetailing With the Hospital’s CM Service. 10The Future of ED CM. 11Spotlight 1-1: A Piece in the Puzzle—Development of a Health SystemwideTransfer Center. 14Spotlight 1-2: Connecting Case Management and Patient Placement: StrengtheningResources to Manage Hospital Entry. 19References. 21Chapter 2: Strategies for Creating a Successful ED CaseManagement Program. 23Learning Objectives. 23Introduction. 23Creating and Sustaining a Successful ED CM Program. 25ED CM Responsibilities. 32Importance of Partnerships . 43Importance of Orientation and Preceptor Programs: ED CM Orientation . 48Spotlight 2-1: ED CM: More Important Than Ever!. 55Spotlight 2-2: First Impressions Last: Quickly Build Trust and Cooperation to AchieveBetter Outcomes. 63References. 66Chapter 3: Quality and EDs. 69Learning Objectives. 69Measuring Quality in Healthcare. 70Hospital Value-Based Purchasing. 71New Quality Measurement Efforts. 75The Case Management (CM) Bridge to the Community. 76References. 78 2014 HCProEmergency Department Case Management, Second Editioniii

ContentsChapter 4: Case Management for Short-Stay/Observation Patients. 81Learning Objectives. 81The Case Manager’s Role in Facilitating am Appropriate Level of Care . 81Spotlight 4-1: Observation Unit Spotlight—One Administrator’s ExperienceOpening an Observation Unit in an Urban Academic Medical Center. 93Spotlight 4-2: A Day in the Life of an Acute Hospital Observation Case Manager. 96Chapter 5: Case-Managing Challenging ED Patients in General EDs.101Learning Objectives. 101Frequent/High Utilizers in EDs for Non-Acute Care. 101Palliative Care in the ED. 105Medicaid, Healthcare Reform, and ED Visits. 110Undocumented (Illegal) Immigrants. 111Spotlight 5-1: Decreasing ED Use by Multi-Visit Patients. 114Spotlight 5-2: UnityPoint St. Luke’s Hospital ED Consistent Care Program. 117Spotlight 5-3: Using Technology to Enhance Care Coordination for High Utilizersand Complex Patients in the ED. 119Spotlight 5-4: Boarding of Behavioral Health Patients in the ED: A Snapshot ofMetropolitan Chicago Hospitals. 123References. 125Chapter 6: Special EDs for Special Populations.131Learning Objectives. 131EDs for the Psychiatric Population(s). 132Responding to the Population With Mental Health Needs. 134EDs for Pediatric Populations. 144CM in a Pediatric ED. 146EDs for Senior Populations: The Gray Tsunami: Is Your ED Senior-Ready?. 155Spotlight 6-1: How Might a Mobile Healthcare Provider Expand the Reach of anED in Your Community?. 159Spotlight 6-2: Retail Clinics. 163References . 167Appendixes.171Appendix A: EMTALA: The Emergency Medical Treatment and Active Labor Act. 171Appendix B: ED Case Manager Competencies and Guidelines for Use. 173Appendix C: What Every Inpatient and Family Should Receive From CaseManagement and Social Work Services. 189Appendix D: Case Management and MSW Caseloads by Case-Mix Index and PayerFramework to Plan, Evaluate, and Benchmark Staffing. 191Appendix E: Patient Progress Record: Care Coordination Assessment. 197Appendix F: Case Management Initial Assessment for Discharge Planning. 199Appendix G: ED References. 205ivEmergency Department Case Management, Second Edition 2014 HCPro

About the AuthorsKathleen Walsh, RN, PhDKathleen Walsh, RN, PhD, is a consulting associate with The Center for Case Management inWellesley, Massachusetts. Walsh has more than 30 years of strong nursing experience in the clinical,administrative, and educational arenas. Her vast knowledge of emergency care highlights her expertise in ED case management (CM). More than 17 years ago, Walsh was among the first to pioneer theED CM role at Massachusetts General Hospital, a Harvard-affiliated level one trauma center in Boston.Prior positions include clinical emergency nurse, clinical nurse specialist, and director of education.She holds a master’s degree from Boston College and a PhD in nursing research with a focus on nursepresence from the University of Connecticut. Walsh has mentored numerous clinicians across thecountry as they build, establish, and strengthen their ED CM programs.Karen Zander, RN, MS, CMAC, FAANKaren Zander, RN, MS, CMAC, FAAN, is president and CEO of The Center for Case Management,Inc., located in Wellesley, Massachusetts (www.cfcm.com). Her pioneering work with clinical casemanagement and CareMap systems, developed at New England Medical Center Hospital (now TuftsMedical Center) in Boston is internationally recognized. Hospitals and Health Networks named hera “cutting-edge” leader in 1996. She is the author of two other texts, Hospital Case ManagementModels: Evidence Connecting the Bedside to the Boardroom (2008) and Competency EvaluationTools for Case Management Professionals (2009), as well as numerous articles and national-levelpresentations. She also teaches the course “Case Management Across the Continuum” in the nursinggraduate program at Northeastern University. Zander holds a bachelor’s of science in nursing fromIllinois Wesleyan University, a master’s of science in psychiatric-mental health nursing from BostonUniversity, postgraduate credits in “large system change” from Massachusetts Institute of Technology,and a doctorate in humane letters, honoris causa, from Illinois Wesleyan University.About the ContributorsChristina Boyd, BA, MPHProgram manager, clinical services, Metropolitan Chicago Healthcare Council (MCHC), ChicagoBoyd has worked in various capacities with the MCHC throughout the past six years. In her currentposition, she is responsible for providing operational and support activities and education programsand materials related to the efficient administration of all clinical services programs and assignedgrant activities. She researches and analyzes industry best practices to keep members informed. Shewas honored by MCHC with the Five Star Service Award. Boyd received a BA in biology from OlivetNazarene University and an MPH from Saint Xavier University in Chicago. 2014 HCProEmergency Department Case Management, Second Editionv

About the AuthorsSean Burton, CCEMT-PClinical programs manager, MedStar Mobile Health, DallasBurton has served in emergency medical services since 1996, first as an EMT basic and then as aparamedic in August 1997. Burton achieved his critical care paramedic certificate in 1999 and workedas a field training officer and operations supervisor for MedStar in Fort Worth from June 2001 untilJanuary 2010. Burton has his critical care certificate and became one of the eight original advancedpractice paramedics at MedStar. He has assisted in developing and coordinating the MedStarCommunity Health Program since its inception in January 2010. He is currently a clinical coordinatorand developed MedStar’s First Quality Assurance/Quality Improvement program. His organizationparticipation includes current committee membership on the Tarrant County Homeless Coalition,the Fort Worth Services Collaborative, and board membership on the Continuum of Care Counciland the Mental Health and Mental Retardation Intellectual and Development Disabilities Council. Heis currently completing his Bachelor of Science in Emergency Health Sciences program through theUniversity of Texas.Sarah B. Carignan, BA, MBAAdministrative director, emergency services, Boston Medical Center (BMC), BostonFor the last eight years, Carignan has been the administrative director of busy EDs 24/7/365, and, inaddition, was responsible at both BMC and Massachusetts General Hospital (MGH) for setting up andopening the observation units. She also doubled the size of the observation unit at MGH (2006–2012).Preparing her for those challenges was her role as director and consultant at Health Metrics Partners,Inc., a consulting firm focusing on benchmarking and transferring best practices for the delivery ofambulatory healthcare services, and other positions involving data analytics. She has also contributedto several publications in the American Journal of Emergency Medicine. Carignan received a BA fromBrandeis University and an MBA from The Fuqua School of Business, Duke University, in Durham,North Carolina.Mary G. Daymont, RN, BSN, MSN, CCMVice president, revenue cycle and case management, Children’s National Medical Center,Washington, D.C., and consulting associate, The Center for Case Management, Inc.Daymont is a nationally recognized speaker and consultant regarding pediatric case managementprograms, data management and interpretation, clinical quality, and other deep-dive subjects. Shehas had numerous awards and honors, as well as a wide range of clinical experience, including rolesas operating room nurse, community health/public health nurse, asthma health educator, and adultspecial care unit nurse. Daymont has earned a BSN and MSN (nursing administration) as well aspostgraduate Infant and Family Assessment certification from George Mason University.viEmergency Department Case Management, Second Edition 2014 HCPro

About the Authors Bonnie M. Geld, MSWVice president (VP), The Center for Case Management (CCM), Inc.Prior to becoming CCM’s VP, Geld was the director of care management and patient placementfor Baystate Health in Springfield, Massachusetts, for four years, during which time she wasresponsible for the leadership and seamless delivery of services that support patient throughput forthe health system’s three hospitals. She contributed to major innovations within the organization,including conversion to the Triad Model of case management. Geld also provided international casemanagement consultation to the SAMSO Hospital in Saudi Arabia, resulting in a 16.75 millionreduction in costs. Prior to her position at Baystate, Geld held case management director positionsat the University of Minnesota Medical Center, Texas Children’s Hospital, and Saint Francis HealthSystem in Tulsa, Oklahoma. Geld earned a BA in social work from Cedar Crest College and a master’sin social work at Marywood University in Scranton, Pennsylvania.Patricia B. Green, LMSWMSW V, St. Luke’s Regional Medical Center (RMC), Boise, IdahoGreen has been at St. Luke’s RMC for almost 15 years, starting in the NICU and obstetrics areas andthen moving into the ER as the care management program coordinator, including a focus on chronicpain patients. She also served as a social worker for the ER, inpatient units, and the Heart Institute.She remains very interested in palliative care, recently receiving postgraduate MSW certification fromCalifornia State University. She is also enrolled as a PhD candidate in palliative care at the Universityof Manchester in England. She received a BS in sociology from Boise State University and a master’sof social work from Walla Walla College in College Place, Washington.Deborah Hale, CCS, CCDSPresident, Administrative Consultant Service, LLC, Shawnee, OklahomaHale is a certified coding specialist and certified clinical documentation improvement (CDI) specialistwith more than 35 years of experience in healthcare management, including administration, healthinformation management, CDI, resource outcome management, and utilization review. She is amember of the American Health Information Management Association and the Healthcare FinancialManagement Association. She has been a frequent featured speaker at many national conferences.The fourth edition of her book Observation Status: A Complete Guide to Compliant Site of ServiceDesignations will be published by HCPro in 2015. She is also a regular contributor to numerous casemanagement, recovery auditor, and revenue cycle newsletters. 2014 HCProEmergency Department Case Management, Second Editionvii

About the AuthorsAnn Marie Hill, MSW, LICSWManager, case management, St. Mary Mercy Hospital, Livonia, Michigan, and consultingassociate, The Center for Case Management, Inc.Hill has 23 years of experience as a clinical social worker and administrator. In her current position,she is responsible for the management of the case management department, which includes RNs,social work, utilization review, and ED case management. Because of her strong interpersonal, IT, andmanagement skills, she is frequently called upon to consult with social work and case managementprofessionals throughout the country. Hill received her BS in social work from Lock Haven Universityand her master’s of social work from Adelphi University in New York.Eileen Hughes, RN, MBAQuality measurement nurse, Center for Quality and Safety, Massachusetts General Hospital(MGH), BostonHughes has served in many different roles, having been a staff nurse, a medical review coordinator,a hospital utilization, quality, and risk management specialist, and an acute care case manager. Formany years she was the manager of case management support at MGH, supervising 75 clinical andnonclinical full-time equivalents that supported the case management service. In her current role,Hughes provides clinical investigation and collaboration with coding on patient safety indicators,education and collaboration with clinical staff about reporting requirements and performanceimprovement, and chart abstraction for national hospital quality-measure reporting. Hughes earneda diploma from St. Raphael School of Nursing in Connecticut, a BA in accounting from EmmanuelCollege, and an MBA from the University of Southern New Hampshire in Manchester, New Hampshire.Joan Stack Kovach, APRN, BCNurse educator for psychiatry, Department of Nursing Professional Development, Brighamand Women’s Faulkner Hospital, Boston, and consulting associate, The Center for CaseManagement, Inc.Kovach has more than 40 years of experience in the psychiatric-mental health field, both with adultsand children. Prior to her current position, she was the nurse director for a 25-bed inpatient adultpsychiatric unit at McLean Hospital Southeast (Massachusetts) and a director of nursing at EmmaPendleton Bradley Hospital, a 50-bed child psychiatric hospital in Rhode Island. She has also providedrelocation consultation and psychotherapy for two years in Budapest, Hungary, served as a clinicalnurse specialist on an emergency room mental health team at two hospitals, and provided individual,group, child, and family therapy through a private practice and clinical agencies. She is also a prolificwriter and contributor to a variety of nursing and healthcare-related texts. Of note is her monthlyhuman interest column in Baystate Nurse News, “Activities of Daily Living,” about the state ofnursing. Kovach is certified by the American Nurses Association as a clinical specialist in child andadolescent psychiatric mental health nursing, having earned her BSN at Georgetown University andher master’s in psychiatric nursing from Boston College.viiiEmergency Department Case Management, Second Edition 2014 HCPro

Joan Michelle Moccia, MSN, RN, ANP-BC, CCRNSenior ED program director and emergency center education specialist, St. Mary Mercy Hospital,Livonia, MichiganAs an ANP specializing in EDs as well as geriatrics, Moccia helped implement Michigan’s first seniorER, as well as keeping the St. Mary Mercy Hospital’s focus on evidence-based practice standards. Ofnote is her leadership in the hospital’s Cardiac Primary Percutaneous Intervention program and withthe hospital’s goal to obtain Joint Commission on stroke certification. She is a frequent contributor tothe Nursing Journal and is often asked to present at local and national conferences. She received herBSN from Madonna University and her MSN from Eastern Michigan University. Along with numerousother certifications, Moccia became board certified as an adult nurse practitioner in 2008.Chris Nesheim, RN, MS, CMACVice president of care management, Lee Memorial Health System (LMHS), Ft. Myers, Florida,and consulting associate, The Center for Case Management, Inc.Nesheim has been responsible for care management at LMHS for 18 years and an employee ofLMHS for more than 30 years. Her responsibilities include inpatient care management, utilizationreview, denial management, disease management, and the transfer center, with additional dutiesfor the development and oversight of a new physician advisory program, the redesign of utilizationmanagement to a centralized model, community transitional relationships, and the developmentof processes, programs, and procedures to meet new Centers for Medicare & Medicaid Servicesregulatory requirements. Under Nesheim’s leadership, the LMHS care management program hasreceived numerous national recognitions, including the Franklin Award of Distinction from theAmerican Case Management Association, the Joint Commission on program of excellence recognitionfor the collaborative practice service, the 2011 Case In Point Platinum National Award winner inthe ED category for LMHS’ ER Care Management Program, and the prestigious 2014 Case In PointPlatinum Award from Dorland Health. Nesheim received an ADN from Brainerd Community College,as well as a BS in healthcare administration and an MS in human resource development/managementfrom Barry University in Ft. Myers, Florida.Suzanne O’Connor, RN, MS, APNPrincipal and consultant, Health Care Satisfaction, Ipswich, MassachusettsO’Connor is a nationally known speaker and consultant. She is ANA certified as an advanced practicenurse (APN) and is a board member of the National Speakers Association. O’Connor was previouslyan APN in Massachusetts General Hospital (MGH)’s ED and consultant to inpatient and outpatientunits. She led 106 patient focus groups for oncology, cardiology, and orthopedics to learn how toincrease greater patient satisfaction. She designed and launched MGH’s customer service programfor 16,000 leaders, staff, and physicians as well as coached 50 facilitators. O’Connor is a clinicalinstructor for nurses in the graduate program of Boston College and has published numerous researchpapers, articles, and training videos. O’Connor graduated from Villanova University with a BSN andearned a master’s in psychiatric nursing from Boston University. 2014 HCProEmergency Department Case Management, Second Editionix

About the AuthorsMaria Seavey, RN, BSNCase manager, ED, Massachusetts General Hospital, BostonSeavey has been an ED and observation unit case manager since June 2007. Prior to that position, shewas an acute care case manager used on a float basis throughout the hospital, including carrying thebeeper for the hospital on weekends to delegate the workload among her peers. Seavey received herBSN from Southeastern Massachusetts University in North Dartmouth, Massachusetts.Sallie A. Selfridge, LBSWED case manager, St. Luke’s Hospital, Cedar Rapids, IowaSelfridge’s professional experience in healthcare is as a creative ED case manager, assisting frequentuses of the ED to secure medical homes and address patients’ psychosocial needs. Prior to herposition in the ED, she was a site supervisor for a before- and after-school program, Hand in Hand,Inc., and other similar positions. Selfridge earned her bachelor’s in social work at Wartburg Collegein Waverly, Iowa.Andrea Snyder, RN, CCRNDirector, Transfer Center, Lee Memorial Health System, Ft. Myers, FloridaSnyder’s experience includes critical care and open-heart ICU and 16 years as a flight nurse,with nine years as the chief flight nurse for Hahnemann University Hospital in Philadelphia. Herrelocation to south Florida provided the opportunity to develop and open a transfer center forthe health system to maintain the highest level of care and safety for all patient transfers. Snydercontinues to be an active member of the American Association of Critical Care Nurses, throughwhich she has been certified for 30 years. She also holds certification (CFRN) from the Air SurfaceNurses Transport Association and has presented nationally at many related conferences. Snydergraduated with an ADN from the Edna McConnell Clark School of Nursing at the PresbyterianHospital of New York City.Rowena (Ricki) Stajer, RN, MA, CPHQVice president, care coordination, Presbyterian Intercommunity Hospital, Medical Group, andIndependent Practice Association, Whittier, CaliforniaStajer is the administrative director of not only the care management service, but also the SNF andinpatient rehabilitation facility units at Presbyterian Intercommunity Hospital. She also serves asthe hospital liaison to the CareMore Health Plan. She is the recipient of the NRC Picker Award forEvidence-Based Practice Innovation for Care Coordination Rounds. Stajer uses her advanced expertisein project management, LEAN methodology, data analysis, and systems thinking to develop newsystems and processes, some of which have resulted in publications and presentations, and in herrecent work on the California Hospital Association’s Post-Acute Services Advisory Board. Stajerreceived a BS in health sciences and an MA in organizational leadership from Chapman University inOrange, California.xEmergency Department Case Management, Second Edition 2014 HCPro

Dawn Williamson, RN, MSN, PMHCNS-BC, CARN-APAdvanced practice nurse for addictions consultation, ED, Massachusetts General Hospital,

She also teaches the course "Case Management Across the Continuum" in the nursing graduate program at Northeastern University. Zander holds a bachelor's of science in nursing from . Boyd received a BA in biology from Olivet Nazarene University and an MPH from Saint Xavier University in Chicago. vi ii 2014 About the Authors. Sean Burton .