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LIVE WEBINAREnhance Your Project Reportsin SharePoint with TimesheetManagementKen EdwardsHMS SoftwareWednesday October 303pm GMT 11am EDT 8am PDTBilly GuinanBrightWork
QUICK POLL!Is your group currently usingtimesheets in SharePoint for projectmanagement?
AGENDA1. See how to quickly get started managing projects and portfolios with SharePoint2. Learn how to extend SharePoint for enterprise timesheets with TimeControl3. Live demo of BrightWork and TimeControl working together4. Q&A
BrightWork is a SharePoint-based project management solution that includesbest-practice templates with the flexibility to evolve and mature as needed.
DEMO
TimeControl is a multipurpose timesheetdesigned to integratedwith multiple projectmanagement systems.
DEMO
QUESTIONS?Use the questions pane in GoToWebinar to ask questions
Thank you!Please get in touch if you are interested in BrightWork or HMSCustom tFree Trialfreetrial.timecontrol.com
APPENDIXBrightWork Model Explained
About HMS Software HMS: Founded in 1984 TimeControl released to market in 1994 Partners with: Microsoft since 1995 Oracle-Primavera since 1997 Deltek (Welcom) since 1985 Hard Dollar (InEight) since 2012 Version One since 2014 BrightWork since 2017
TimeControl and BrightWork
Benefits of TimeControl Single entry for all your time capture requirements Project Control, HR / Payroll, Vacation tracking, Billing Ability to connect to all of your corporate systems Robust approval process Matrix Approval Process, missing timesheet tracking & notification There are links to multiple products to support a mixed environment Fully auditable correction process
TimeControlHR Systems andPayrollFinance andBilling vernance &Activity Costingsystems
TimeControl Interface on its own
TimeControl within SharePoint
TimeControl Mobile App A free Mobile App supporting Android and Apple devices Links to your instance of TimeControl
Benefits of TimeControl Not having to write a timesheet You don’t need multiple timesheets You can use a single source for actuals There are links to multiple products to support a mixed environment Actuals become auditable Past timesheet data can be corrected in a managed fashion
Functional Benefits Auditable Historical dataTimeControl includes historical data on all timesheet data regardless of what changes or deletions weremade in the planning system. This means that if a task is deleted or moved, the actuals are not changed Track controllable edits to posted timesheet dataTimeControl allows audited Debit/Credit changes to previous timesheets which are tracked as changes tothe original timesheet Automated business validation rulesTimeControl includes unlimited automated validation Rules which allows an organization to define whatmakes an acceptable timesheet. This can include simple rules such as “no more than 24 hours per day” orcomplex rules such as “no overtime unless you are a wage employee and have done at least 8 hours ofregular time today”.
Functional Benefits Unlimited RatesTimeControl allows an unlimited number of rates per employee. Each rate maintains multiple values. Project and Non-project timeTimeControl can track both project items from the scheduling system and non-project items such asoverhead types. Unlimited user-defined fieldsTimeControl allows an unlimited number of user defined fields to be added to any table (such as theemployee list or task items). MultilingualTimeControl includes multiple languages by default. Expense ReportingTimeControl tracks non-labor entries such as expense reports
Functional Benefits DCAA ComplianceTimeControl is DCAA (Defense Contract Audit Agency) compliant Sarbanes-Oxley ComplianceTimeControl is a powerful tool for Sarbanes-Oxley compliance in order to conform to SEC rules for internalsoftware development and deployment for any company publicly traded in the US Other Government requirementsTimeControl complies also with numerous government standards including the “European Work Rules”,FMLAs and “California Work Rules” along with many others Matrix ApprovalsTimeControl supports HMS Software’s unique “Matrix Approval Process for Labor Actuals ” which allowstimesheet data to be approved by both line or resource managers and projects managers
Functional Benefits Resource assignment optionsTimeControl supports individual, role and group resource identification which can be unique per line. Hierarchical display for high data volumeTimeControl displays projects, rates and tasks in a hierarchical tree format. Links for Payroll, Invoicing, Job CostingTimeControl’s financial-quality data is ideally suited for invoicing and TimeControl’s Link module allowsoutput to be sent to virtually any corporate finance or ERP system Multiple project management system linksTimeControl supports multiple project management links simultaneously. A project environment whichincludes both Microsoft Project, Project Server, Project Online, SharePoint, Primavera Pro, PrimaveraEPPM, Deltek Open Plan and Cobra, VersionOne, Hard Dollar and, of course, BrightWork. End-userssimply see a list of tasks
TimeControl Key Features Easy web interface Multi-browser supportoVersionOne MultilingualoMicrosoft Project, Project Server, BrightWork, Flexible architectureSharePoint, Oracle-Primavera P6, Hard DollaroSQL ServerHD, Deltek OpenPlan, Deltek CobraoOracleoMySQLoDynamics, SAP, Oracle Expense trackingoOthers Matrix Approvals Automated ApprovalsoDCAA Vacation RequestsoEuropean Time Directives Flexible ReportingoSOX, FMLA, Others Links to Project MgtLinks to ERP/FinanceGovernment compliance
“TimeControl, timesheet software soflexible you’ll think we wrote it just foryou.”
FOR MORE INFORMATION:To find out more about TimeControl:www.timecontrol.comTo find out more about TimeControl and utionTo try TimeControl for free:freetrial.timecontrol.comTo find out about HMS Software:www.hms.caTo reach HMS Software:info@hms.cawww.timecontrol.com
TimeControl works in many OFoster WheelerGroupe CanamHamon DaltakOPAL-RTReebokSiemensSCXSteven Winter AssociatesTennantGas / UtilitiesEntegrusEnerkemKarridaleKoch Business SolutionsHusky OilManufacturingProgress RailTennantTractor SupplyVolvo NovabusDefense / AerospaceBoeingCAE ElectronicsEsterlineGeneral DynamicsRolls RoyceGovernmentGovernment of QuebecGovernment of SaskatchewanConservation OntarioState of IdahoHighlands County, FloridaMinnestoa Land TrustRegie des Batiments de QuebecTechnologyAccedianCogiscanCRIMInvetechMarch ConsultingNorthforgeOce GraphicsRicohSafranScisysServicesPontoonKelly ServicesFinancialAscendant GroupCPA QuebecMCAPResidential MortgageSegicUS PropertiesVancityValue s
BrightWork is a SharePoint-based project management solution that includes arange of best-practice templates and configurable cross-project reporting.
Manage ProjectsSuccessfullySimplify project processes, engage stakeholders,and increase collaboration with one projectmanagement tool.
Start with Standardized Project Management TemplatesBrightWork includes arange projectmanagement templatesthat help you get projectsstarted the right wayevery time, with the rightamount of projectmanagement for theproject and team inquestion.
Collaborate with a Team-focused Project SiteTeam members can find,do and report on theirwork in a team-focussedproject site withBrightWork.Manage your schedulewith instant visibility intoproject and non-projecttasks
Track and Share Progress withAutomated ReportsProject Managers spendtoo much time onadministration instead ofthe project itself!BrightWork templatescome with automatedreporting anddashboards to provideproject visibility to thepeople who need it.
Control Portfolios ofProjectsImprove organizational performance with completecontrol of portfolios and resources in one place.
Approve with Scalable Project Request ManagementBrightWork gives you asimple process fordeciding which projectsget approved andautomatically creates thenew project site.Develop a transparentranking process toensure alignment withbusiness objectives
Track with Real-Time Portfolio DashboardsBrightWork reportingdashboards allow you toquickly track the healthand progress of allprojects across theorganization.Get visibility and drill intothe detail of specificprojects.
Allocate with High-Visibility Resource ManagementSimple resource reportshelp you track andforecast resourceallocation to make sureyou have optimalresource utilizationacross projects.Feb / 2017
Leverage yourSharePoint investmentAccelerate user adoption, support project teams, scaleperformance on your existing infrastructure.
Deploy with a Low IT BurdenAs BrightWork is built onthe industry SharePointplatform, organizationscan leverage existingand investments ininfrastructure andtraining.8/23/2017 8/26/2017
Start with local, best-practice templates and BrightWorkAssistance.Taking a template basedapproach to projectsmakes it easy to improveproject standards.Reduce resistance tochange with trainingresources for newproject managers andteam members.
Evolve with Easy-to-Configure TemplatesThe BrightWork templatemanagement systemmakes it easy to capture,reuse and deploy newprocesses. You can evenroll them out to liveprojects to support thecontinuous improvementof organizational projectmanagement.
The BrightWork Approach
BrightWork Templates Spectrum
www.brightwork.com
DCAA Compliance TimeControl is DCAA (Defense Contract Audit Agency) compliant Sarbanes-Oxley Compliance TimeControl is a powerful tool for Sarbanes-Oxley compliance in order to conform to SEC rules for internal software development and deployment for any company publicly traded in the US Other Government requirements
