Transcription
CAPPSExecutive Committee MeetingJune 25, 2015
AgendaI.CAPPS Accomplishmentsa) Financialsb) HR/PayrollII. CAPPS FundingIII. Legislation Impacting CAPPSa) Contract Management2
CAPPS Accomplishments: FinancialsHub AgencylHub Agencies - In ProgressCAPPSFinancials(Central)l3
CAPPS Accomplishments: HR/PayrollHub AgenciesOffice of the StateProsecutingAttorneyHealth and HumanServices CommissionDept. of StateHealth ServicesDept. of Aging &Disability ServicesCAPPSHR/Payroll(Central)Health &HumanServiceslDept. of Assistive& RehabilitativeServicesCancer Preventionand ResearchInstitute of TexasDept. of Family& ProtectiveServices4
CAPPS Funding: Roadmap5
CAPPS Funding: Agency RequestsAdditional CAPPS Funding Approved FY16-17FY 16/17 5,853HR/PayrollMilitary Department3334,487334,487668,974BothLibrary and ArchivesCommission2250,000250,000500,000BothState Office Comptroller of SDeployments ialsAgencyHR/PayrollFinancials,HR/Payroll,Both orMaintenanceBiennialTotal(by end of2017)Veterans CommissionOffice of CourtAdministrationAlcoholic BeverageCommissionDepartment ofLicensing andRegulationHigher EducationCoordinating BoardDepartment of PublicSafetyTOTAL:6
Legislation Impacting CAPPS: Contract ManagementThe 84th Legislature expanded the ERP definition ofPurchasing to include Solicitations and Contracting. Senate Bill 20 directs state agencies to report contract and purchasinginformation in the uniform manner required by CPA for contractsentered into with an effective date of Sept. 1, 2015, or greater. By rule, the CPA will determine what contracting information CAPPSagencies will report. Agencies can provide contracting informationthrough specific data fields or with attachments.7
Legislation Impacting CAPPS: Contract Management Cont.’dEnhanced transparency will provide moreinformation on contracts such as: A brief summary of contracts The criteria used to award contracts Details on awards based on best value tothe state Statements of work and work orders for contracts The proposed budget for contracts Information on conflicts of interest Justification for change orders, amendments,renewals, extensions or other actions resulting inincreased monetary value Contract monitoring detailsAdditionally, mandatory approvals at various stages canbe established through system workflow functionality.8
Legislation Impacting CAPPS: Contract Reporting RequirementsCPA is actively working to define how CAPPS users will be impacted bySB20 and will issue CAPPS reporting requirements soon.Additionally, CPA will be meeting with the LBB and DIR to determine howCPA can assist oversight bodies.CPA is also analyzing the impact of Article IX of House Bill 1 whichrequires additional contract reporting requirements from agencies to theLegislative Budget Board (LBB). This includes: Reporting all previous fiscal year contracts over 50,000 by Oct. 1 of each year Notifying the LBB prior to making a payment over 10M on a contract Certification signed by the agency Executive Director stating that the process used toaward the contract (over 10M) is compliant and in accordance with published rules9
Legislation Impacting CAPPS: Legacy System RetirementsBy Oct. 1, 2016, CAPPS Agenciesmust report the following to the LBB: Any information technologysystems retired as a result of aCAPPS deployment oranticipated deployment Cost savings or projected costsavings resulting from thesystems’ retirement10
NextMeetingThe next meeting of the CAPPS Executive Committee will take place no laterthan 30 days prior to the next Legislative session.**Per the CAPPSGovernance Document.11
Questions?Send them to:Sandra WoodruffAssistant Director, Fiscal ctone.org12
Health Services Dept. of Assistive & Rehabilitative Services Cancer Prevention and Research Institute of Texas Dept. of Family & Protective Services 4. CAPPS Funding: Roadmap. 5. CAPPS Funding: Agency Requests. Financials HR/Payroll. D S Li C St A H C A a M Additional CAPPS Funding Approved FY16-17. FY 16/17 Biennium. Agency. FTEs (by end of .
