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GUIDEBillQuick-DCAA Compliance GuideBillQuick-DCAACompliance GuideBillQuick Power Up Your Business(866) 945-1595 www.bqe.com info@bqe.com
GUIDEBillQuick-DCAA Compliance GuideCONTENTSINTRODUCTION1DCAA REQUIREMENTS1COMPLIANCE SETUP5GLOBAL SETTINGSSECURITYCOMPANY PROFILEEMPLOYEE PROFILEUSER PREFERENCESBILLQUICK AGENTACTIVITY CODESPROJECT PROFILECONTROLSPROJECT CONTROLEMPLOYEE CONTROL69131516182021232324TIME ENTRYTIME ENTRY AND APPROVAL WORKFLOWTIME ENTRY FOR TIMEKEEPERSTIME ENTRY FOR REVIEWERSTIME ENTRY ADD-ONSBillQuick Power Up Your Business(866) 945-1595 www.bqe.com info@bqe.com2425272829
GUIDEBillQuick-DCAA Compliance GuideINTRODUCTIONThe Defense Contract Audit Agency (DCAA) performs contract audits for the Department of Defense (DoD)and other government agencies. Contractors working on the contracts or projects for these governmentagencies must comply with the DCAA guidelines.There are other DCAA compliant software in the market covering different aspects of the audit, includingtimekeeping and accounting. Using DCAA-compliant software is important in the audit process because itshows DCAA that your company is professional, efficient and organized. The most important factor inpassing a DCAA audit is a good record-keeping system that is customizable to your business type and hasall the features that meets the DCAA requirements. The investment in good DCAA-compliant software willsave you money and time.BillQuick not only offers DCAA-compliant time tracking capabilities but powerful project management,expense tracking and billing capabilities as well. It provides hundreds of reports that cover all aspects oftime billing and project management that support DCAA compliance. With BillQuick and its add-onmodules, time and expenses can be captured for employees as well as independent contractors(consultants and vendors) working on a project. The best part is that BillQuick enables you to implement theDCAA compliant security settings throughout the program with a single click!The goal of this DCAA Compliance Guide is to familiarize you with the features and processes of BillQuickthat can help you meet DCAA requirements. It also helps you set up BillQuick in compliance with the DCAAguidelines manually. However, you must make sure that all your employees are trained on how to useBillQuick.After reviewing the DCAA Compliance Setup Guide, we recommend that you use the BillQuick GettingStarted Guide to install and implement BillQuick. For details about BillQuick, please refer to the BillQuickHelp and BillQuick Report Book. Based on your preferred learning style and available time, you can use theBillQuick Help and other documents for self-learning or choose guided learning (custom training) toaccelerate the process. Check out BQE Services for more.DCAA REQUIREMENTSA prime concern of the DCAA is the Labor Charging System or timekeeping procedures adopted bycontractors. Detailed labor and cost tracking is required because, unlike other cost items, labor is notsupported by external documentation or physical evidence (for example, invoice, purchase order, receipt).The key link in an effective time charging system is the individual employee. It is critical that managementeducates employees on their independent responsibility for accurately recording time charges. This isBillQuick Power Up Your Business(866) 945-1595 www.bqe.com info@bqe.com1
GUIDEBillQuick-DCAA Compliance Guiderequired by the DCAA to guard against fraud and waste in the labor charging system.The table below summarizes the DCAA requirements and how BillQuick addresses them. The requirementsare based on the DCAA publication, Information for Contractors.For more information about the DCAA related publications, please check DCAA website and DCAABlog.AreaEmployeeDCAA Requirements1.Make employees aware of theirBillQuick Solution1.BillQuick training programs,Awarenessresponsibilities and train them inconsulting and documentation forProgramaccurate time card preparation.managers and employeesSeparation of1.ResponsibilitiesSupervisors responsible for1.project budgets and contractscannot initiate employee timecharges.2.Set security profiles for employeesto segregate responsibilities.2.BillQuick does not have built-inpayroll capabilities. It integrates andSeparate responsibilities forexchanges data with payroll andlabor-related activities andaccounting systems. Internalpayroll accounting. Personsprocedures enhance this naturalindependent of timekeepingseparation.must prepare payrolls.Time Card1.PreparationProvide detailed instructions for3.4.tutorial and instructions (How Do I’s)timekeeping manual or companyfor time and expense entry.2.Can record and submit time entriesRecord time on a daily basis byon a daily basis. BillQuick Agentthe employee who performs themonitors hours and emailstask.reminders to tardy timekeepers.Use a remote data entry terminal3.Use the browser-based Web Suite,for an automated timekeepingweb-enabled Smartphone orsystem, if appropriate.subscription-based BillQuick Onlinefor remote time entry.Record all timekeeper hours,whether paid or not.5.Has detailed reference information,time card preparation through aprocedure.2.1.4.non-billable, overtime, extra timeIf shared, split resource timeand personal time.charges across multiple projects.5.BillQuick Power Up Your Business(866) 945-1595 www.bqe.com info@bqe.comTrack all hours worked – billable,Charge time to one or multiple2
GUIDEBillQuick-DCAA Compliance GuideAreaDCAA RequirementsBillQuick Solutionprojects or phases.Labor1.Distribution2.Charge direct and indirect laborBy design, charge hours to specificto appropriate cost objectives.tasks, projects, contracts and clientsAllocate costs to appropriate costwith direct allocation of costs toobjectives.projects, contract and expensetypes.Track employee time by workactivity. Correct distribution of3.1.2.Track employee time by activitytime by project or contract(task). Captured time includes date,number or name, labor hours,project ID and name, activityrates and cost by category, ordescription, hours worked, cost andother identifiers.bill rates, cost and bill amount, andbillable or non-billable status.Provide a list of projects and theirSupport for detailed memos.descriptions to employees foraccurate time tracking.3.Drop-downs with pre-definedProject and Activity IDs anddescriptions. Project lists availableas a report and PDF file. Project andEmployee Control assigns projects,activities and expenses toemployees to ensure accurate andfaster time entry.Labor1.Supervisory approval of1.Requires approval of time sheets forAuthorizationemployee time sheets. Multi-levelbilling. Support for multi-level andand Approvalapproval process. Reportableautomated submission-approvalaudit trail of changes andworkflow. Actions tracked in Logapprovals.Viewer screen.2.Corrections to time sheets by2.Option to set disclaimer foremployees only, thenemployees, which they have todocumented, authorized, andcertify before submitting time andapproved by supervisor.expenses for approval.3.Who can add and edit entries iscontrolled by security. Employeesrecord and edit time entries, andsupervisors approve or reject them.After being approved, entriesBillQuick Power Up Your Business(866) 945-1595 www.bqe.com info@bqe.com3
GUIDEBillQuick-DCAA Compliance GuideAreaDCAA RequirementsBillQuick Solutioncannot be changed.Rates1.Define rates for employees and1.Support for standard bill and costoverride with specific task-basedrates for employees and activityrates. Capture changes in ancodes as well as special ratesaudit trail.defined in a service fee schedule.Rates can also be set up onemployee classification, title orlabor category. Actions arecaptured in Log Viewer.Cost1.Accounting2.Comply with Cost Accounting1.details, tracks actions in an auditand contract terms and clauses.trail, and allows you to defineadministrative settings at company,Segregate direct/project costsproject and individual levels.from indirect/overhead costs.3.Substantiate costs by retaining2.Segregates project and overheadcosts based on contract type andrecords for 3 years after finalidentifies them by item or unit. Setcontract billing.4.Captures required cost accountingStandards, accounting principles,up Chart of Accounts to segregatedirect and indirect costs.Exclude unallowable costs.3.Stores data in a central and securedatabase. Old data can be archivedand restored anytime.4.Exclude expenses from the contractamount or make unallowable timeand expense non-billable.Security1.Monitor overall integrity of1.Security monitors overall integrity oftimekeeping system--passwordtimekeeping system—secure login,security, audit trail of logins andstrong passwords, role-basedlogouts, documentation andsecurity permissions for screens andapproval of labor transfers,reports, confidentiality of sensitiveadjustments of labor distribution,information with Employee Control,review and correction of laboraudit trail by Log Viewer,errors, edits to time sheet, and sodocumentation of actions oron.decisions using project notes,messages and memos, submission-BillQuick Power Up Your Business(866) 945-1595 www.bqe.com info@bqe.com4
GUIDEBillQuick-DCAA Compliance GuideAreaDCAA RequirementsBillQuick Solutionapproval workflow for time,authorized review and editing oftime data, and adjustments to timesheets using negative hours.COMPLIANCE SETUPThis section shows you how to set up BillQuick in compliance with the DCAA requirements.In BillQuick, you can override the default or existing security settings of users and implement standardDCAA compliant security settings with a single mouse-click. To do so, you need to check the ‘Make thisapplication DCAA Compliant’ option in the Global Settings-Security screen. For security reasons, this settingis password-protected and hence you must set a DCAA password for it so that no one turns it offaccidentally.BillQuick Power Up Your Business(866) 945-1595 www.bqe.com info@bqe.com5
GUIDEBillQuick-DCAA Compliance GuideBillQuick also allows you to specify or edit manually other settings, rules and options that support DCAAcompliance. To do so, read the sections below. Features which meet DCAA audit requirements are markedwith. Additional or optional features that enhance the value of BillQuick to more-than-meet theserequirements are marked with.Global SettingsIn the Global Settings screen (Settings menu), you can set business rules to match industry standards,company preferences and DCAA requirements. Some settings control the entry of time and expenses, theirapproval, processing and billing. These global settings apply to all BillQuick users.Setting or OptionDescriptionWhereImplementedAllow Negative TimeEntryCheck this option to allow recording of negative hoursGlobal Settings-for time entry. Combined with security permissions, thisTime & ExpenseBillQuick Power Up Your Business(866) 945-1595 www.bqe.com info@bqe.com6
GUIDEBillQuick-DCAA Compliance Guideforces an obvious audit trail for all time entry edits.Prompt forsubmission of new Timeand Expense entriesApprove Time EntriesAutomaticallyAuto Approve TimeEntry for EmployeesTime/Expense Entrymemo is requiredSmallest timeincrement for Time Entry,Start/Stop timeCheck this option for BillQuick to prompt allGlobal Setting-timekeepers to submit their time and expense entries toTime & Expensethe designated reviewer or manager.Uncheck this option so that time entries are notGlobal Settings-approved automatically for all projects. Before they canTime & Expensebe billed, entries must be submitted and approved.Uncheck this option so that time entries are notGlobal Settings-approved automatically for all employees. Before theyTime & Expensecan be billed, entries must be submitted and approved.Check these options so that all timekeepers add notesGlobal Settings-or memos to track details about the time and expenseTime & Expenseentries.Government contracts may define a minimum timeGlobal Settings-increment, or you may choose to define one for allTime & Expensetimekeepers. Enter that increment here (e.g., 15minutes). You can apply the increment to Actual Hours(A-Hours), Billing Hours (B-Hours), or both. Check thebox to increment only the hours billed to a client.Time Entry should notbe saved/deleted ifolder/newer thanEnter the desired number of days in the past or futureGlobal Settings-for the date of a time entry. This applies to new andTime & Expenseedited entries. This setting can ensure that employeesrecord or edit their time within the days specified byyou, e.g., 7 days before or after the current day.The past or future period should be consistent withyour company policy for recording, submitting,reviewing, editing and approving time entries. Atimekeeper cannot edit a rejected entry outside thepast or future period without temporarily disabling thisoption. We recommend that you allow for normaldelays that may occur to avoid extraordinaryprocedures.Employee standardIf you want BillQuick to track Overtime or Comp TimeGlobal Settings-automatically, enter the standard number of hoursBillQuick Power Up Your Business(866) 945-1595 www.bqe.com info@bqe.com7
GUIDEBillQuick-DCAA Compliance Guidehours–per day/weekemployees work per day and per week. This defaultvalue carries to each new employee record. You canalso enter standard hours in an employee record. TheseMaster InfoEmployee-Detailfeatures are activated on an employee-by-employeebasis. See Employee Profile section below.Make this applicationDCAA CompliantCheck this option to implement standard DCAAGlobal Settings-compliant security settings in BillQuick automatically.SecurityFor security purposes, BillQuick prompts you to set aDCAA password for this setting.Password RequiredWhen Closing Date isChangedCheck this option if you want the Closing Date featureGlobal Settings-in the Company screen to be password-protected. ThisSecurityway, no one can change the closing date for thecompany accounts unless authorized to do so. You canset the password for the closing date as well.Users Must Agree tothe Following DisclaimerWhen Submitting Timeand ExpenseApply Strict PasswordPolicy DCAA compliant companies require their employeesGlobal Settings-(or vendors) who enter time and expenses to sign aSecuritydisclaimer while submitting their entries. BillQuickallows you to set your own disclaimer message oraccept the default one.Check this option if you want to enforce strongGlobal Settings-password policy in the company that requiresSecurityemployees to change their login passwords after everyspecific number of days set here.Automatically LogActions to a Log FileLog File LocationCheck this option to record or log every action in theGlobal Settings-Log Viewer, including who performed it and when.FoldersBy default, BillQuick maintains separate audit trail filesGlobal Settings-(text files) for each month in the same folder as yourFolderscompany database. We recommend keeping the logfile on a server.Database PasswordSet or change the administrator password to accessGlobal Settings-your company database outside of BillQuick. TheSecuritydefault password is ‘admin’ (case-sensitive).Do Not DisplayDatabase Location inCheck this option to hide the location of your companyGlobal Settings-database on the status bar of the BillQuick desktop.SecurityBillQuick Power Up Your Business(866) 945-1595 www.bqe.com info@bqe.com8
GUIDEBillQuick-DCAA Compliance GuideStatus BarSecuritySecurity permissions determine who can access company data using BillQuick (or its add-on modules).Security begins with login. After logged in, security settings determine which features, screens and reports auser can access in BillQuick and other modules. A BillQuick Supervisor or any authorized person sets upsecurity permissions for employees and vendors.When you check the DCAA Complaint option in Global Settings, BillQuick automatically overrides theexisting or default security settings of all users to ensure DCAA compliance. We recommend that youimplement this setting. However, if required, you can modify them or specify your own security permissionsmanually. You can copy these settings to other similar users. For time entry, two standard security profilesare included with BillQuick: Time Entry Only, and Time and Expense Only. You can open, edit and save asecurity profile with the following steps:1.On the Security screen (Settings menu), select an Employee other than the Supervisor.2.Under the Tools button, select Security Profiles.3.On the screen, select Time Entry Only or Time and Expense Only from the drop-down list. ClickLoad. Red text (and an unchecked box) means security permission for that module or screen has notbeen granted.4.Change the security permissions as needed (see below).5.When you have finished, again select Security Profiles under the Tools button and enter a newname for the modified settings. Click Save and then close the dialog box. (This does not assign thetemplate to the employee unless you click Save on the main Security screen.)To assign a security template to a user, you can also use the Product Licensing and User ManagementConsole, Employee screen or Vendor screen.You can assign a set of security permissions on the Security screen to individual users as well as groups.Please use the information below to fine-tune the permissions for a security profile, individual user, or agroup of users. See the BillQuick Help for more.1.2.Open the Security screen from the Settings menu and select an Employee from the drop-down.Select a Module Name and then check or uncheck the Permissions according to the level ofcontrol required. For example,BillQuick Power Up Your Business(866) 945-1595 www.bqe.com info@bqe.com9
GUIDEBillQuick-DCAA Compliance Guide Activity: Allow Read, Update, Delete, Add New, Access to Bill Rate and Cost Rate Archive/Restore: Allow Read, Archive, Restore Expense Log: Allow Update, Add New, Approve Expense Entries, Change Feature, EditBilled or Approved Expense Entries Global Settings: Allow Update, Change Database Password Log Viewer: Allow Read, Delete Navigators: Allow Access to Company, Time and Expense, Management Navigator Project: Allow Add New, View Accounts, Set Billing Info Reports Center: Allow Read Security: Allow Update, Change Password, Turn Security On or Off Timer: Allow Run Timer, Limit Editing to Self Only, Access to Data of all Employees, toChange Billable or Non-Billable, Adjust Date Beyond Global Setting RestrictionBillQuick Power Up Your Business(866) 945-1595 www.bqe.com info@bqe.com10
GUIDEBillQuick-DCAA Compliance Guide3.For DCAA compliance, turn off (uncheck) the following Time Entry permissions for timekeepers:03. Allow Delete05. Allow Access to Time Entries of all Employees07. Allow to Approve Time Entry08. Allow Change Billable/Non-Billable09. Allow ChangeBillQuick Power Up Your Business(866) 945-1595 www.bqe.com info@bqe.com11
GUIDEBillQuick-DCAA Compliance Guide10. Show Amount Spent During Entry13. Allow Adjust Date Beyond Global Setting Restriction14. Allow Edit Billed Time Entry15. Allow Edit Memo16. Show Bill Rate and Cost Rates17. Allow Edit Approved Time Entry19. Allow access to Employees I Manage22. Allow Approve My Time Entries24. Show WUD (write-up/down)25. Show Amount (charge amount)26. Allow Edit AmountHowever, turn on (check) the following permission:27. Hide Cost Rate36. Limit Editing to Self OnlyAfter your security templates are ready, assign a license and security profile to each user. You can do this intwo ways:1.From the Employee or Vendor screen (View menu), select the General tab, check the BillQuick Userbox, select a security template from the Security drop-down, then click Save. See Employee Profilebelow for more.2.From the Product Licensing and User Management console (File menu), first check the BillQuick,Web Suite or Outlook Add-In box to assign a license for the module. You can assign a timekeeperlicense for different modules if needed. Second, select a security profile for the user.BillQuick Power Up Your Business(866) 945-1595 www.bqe.com info@bqe.com12
GUIDEBillQuick-DCAA Compliance GuideFinally, you need to assign passwords to users and turn on security. Open the Security screen and do thefollowing:1.Select an Employee from the drop-down. The default login and password is their Employee ID.To enhance secure access, replace the default (or current password) with a new one. Click Saveafter each password change.2.When ready to turn on security, select ‘Supervisor’ from the Employee drop-down. The ‘Security On’option displays. Check it and then click Save. You can also turn on security from the Settings menu,Security.3.When security is on, all users must log into the program. You need provide employees and vendorswith their User ID and Password.Company ProfileYou can define your company profile and other settings in the Company screen. For companies requiringDCAA compliance, note the following option.BillQuick Power Up Your Business(866) 945-1595 www.bqe.com info@bqe.com13
GUIDEBillQuick-DCAA Compliance GuideSetting or OptionDescriptionWhereImplementedClosing DateEnter a closing date for the last accounting period. This preventsCompany-untimely editing of data in BillQuick after the financial yearGeneralclosing date. This option can be password-protected.BillQuick Power Up Your Business(866) 945-1595 www.bqe.com info@bqe.com14
GUIDEBillQuick-DCAA Compliance GuideEmployee ProfileEmployees and vendors (consultants, independent contractors and suppliers) can be set up and assignedlogin privileges to record hours worked (and other tasks). On the Employee or Vendor screens (View menu),you should consider the settings mentioned below. These settings take precedence over the GlobalSettings and User Preferences.Setting or OptionDescriptionWhereImplementedSubmit ToSelect to whom employees should submit their time entries forEmployee-review and approval. If your company has a chain of approvers,Generalthis is the first person in the chain.VendorGeneralSecuritySelect a standard security template for the employee. To createBillQuick Power Up Your Business(866) 945-1595 www.bqe.com info@bqe.comEmployee-15
GUIDEBillQuick-DCAA Compliance Guideor modify a template, see the Security section.GeneralVendorGeneralBillQuick UserCheck to assign a license so the employee can log into BillQuick.Employee-If the employee will remotely capture time using Web SuiteGeneral(browser or smartphone), assign a license on the ProductLicensing and User Management Console.Bill RateCost RateStandardHours–PerDay/WeekEnter the default bill rate and cost rate for the employee. PayRate and Overhead Multiplier combine for the Cost Rate. Defaultrates are at the lowest level of Rate Hierarchy in er the number of hours employees (or vendors) work per dayEmployee-and per week. (These carry from the Global Settings for newDetailrecords.)Vendor-DetailIf you turn on the Automatic Overtime and Comp Time features,BillQuick determines when all or a part of a time entry (enteredon the Sheet View screen) is overtime or comp time. It appliesthe OT Bill Rate and Cost Rate (default or special rate) toovertime hours. Comp time is accumulated as banked hours.Auto ApproveTime/ExpenseUncheck these options so that a designated manager reviewsEmployee-and then approves all the time and expense entries submittedDetailby an employee (or vendor).Vendor-DetailUser PreferencesTo increase productivity associated with timekeeping activities, you may activate appropriate UserPreferences (Settings menu). These business rules and settings enhance user interaction and improve thequality of data. These preferences apply to only individual users and supersede (override) Global Settings.BillQuick Power Up Your Business(866) 945-1595 www.bqe.com info@bqe.com16
GUIDEBillQuick-DCAA Compliance GuideSetting or OptionDescriptionWhereImplementedNotify me when . . .Time or Expense isApproved/ RejectedNotify me . . . Time orExpense is Submitted toMeHide Features that IDo Not Have Access toWhen checked, BillQuick automatically sends an email orUsermessage to the users when their entries are approved orPreferences-rejected. This is in addition to the standard rejectionNotificationsnotifications.and RemindersWhen checked, BillQuick automatically sends an email orUsermessage to the reviewer when entries are submitted. ThisPreferences-is in addition to the standard submission notifications,Notificationsthus speeding up workflow.and RemindersWhen checked, BillQuick simplifies the user interface byUserhiding menu options and toolbar buttons for which aPreferences-BillQuick Power Up Your Business(866) 945-1595 www.bqe.com info@bqe.com17
GUIDEBillQuick-DCAA Compliance GuideAuto-fill Simple TE/ELand Calendar View . . .user does not have security permission.OptionsOn the Simple Time Card and Calendar View screens,Userthis sets the number of projects carried from previousPreferences-time sheets.OptionsBillQuick AgentBillQuick Agent is an add-on module for BillQuick. It is a workflow automation tool that monitors timecard entry to ensure timekeepers report all their hours daily. It will monitor a week at a time, if desired.(Agent automates other workflow tasks, including monitoring expense sheets, scheduling reports andproviding business alerts.)To set up an employee for automatic time sheet monitoring, do the following:BillQuick Power Up Your Business(866) 945-1595 www.bqe.com info@bqe.com18
GUIDEBillQuick-DCAA Compliance Guide1.Start BillQuick Agent and select ‘Time and Expense Settings’ from the Reminders menu.2.Select the timekeeper from the Employee ID drop-down.3.Check the ‘Enable Time Card Monitoring’ option.4.Check the days of the week the employee normally works.5.Enter the minimum number of hours an employee works each day.6.Select Daily or Weekly as the Frequency for checking employee timesheets.7.In the Grace Hours field, enter the number of hours after midnight when Agent should beginchecking for late timesheets.8.Click Save and then Close.9.Next, select the Global Settings screen under Tools.10. Check ‘Send past due notifications ’ and enter how many emails to send per day. (See the manualoption below.)11. If desired, check ‘Send a copy of email to Employee Manager ’ option.12. Click Save and then close the screen.You can repeat this for each employee or use the Copy To option to clone these settings for otheremployees or groups.In addition, if you prefer, you can manually check for late timekeepers using the Incomplete Time Entry &Expense Log Reminders screen. Select the ‘Time and Expense Notification’ option from the Remindersmenu or Tools, Notify to view it. (It also displays automatically when you open Agent and there are latetimekeepers.)BillQuick Power Up Your Business(866) 945-1595 www.bqe.com info@bqe.com19
GUIDEBillQuick-DCAA Compliance GuideActivity CodesIn the Activity Codes screen, you define the activities or tasks employees will charge to projects. Yourcontract determines which items are billable to the client. For effective job costing and profitabilityreporting, non-billable activities should still be charged to it. Default settings for activities carry to the timeentry screens. If you use Project Control, Employee Control or other project settings, you can override thesedefault settings for a particular project.If appropriate, you can set up default bill and cost rates by activity. These rates apply to all employees whocharge an activity to a project. These are a part of the Rate Hierarchy and are used if the Service FeeSchedule rates do not apply. Usage of activity rates is set on a project-by-project basis. For DCAAcompliance, the following settings are important:BillQuick Power Up Your Business(866) 945-1595 www.bqe.com info@bqe.com20
GUIDEBillQuick-DCAA Compliance GuideSetting or OptionDescriptionWhereImplementedCost RateBill RateBillableEnter the default cost and bill rate for the activity item. ToActivity Codes-activate the rate for a project, check the Rule on the ProjectActivity tabscreen.Check or uncheck the billable status for each activity itemActivity Codes-(billable or non-billable). If the status varies on a project orActivity tabemployee basis, you can change it using Project Control andEmployee Control.Project ProfileIn BillQuick, employees select the activities performed by them and charge their time (hours worked) to aproject. A project may represent the entire scope of work in a contract, or it may be only a portion or phaseof the overall project. Multiple contracts from the same client can be tracked as separate projects. AsBillQuick Power Up Your Business(866) 945-1595 www.bqe.com info@bqe.com21
GUIDEBillQuick-DCAA Compliance Guideneeded, phases can be further broken down into segments and sub-segments. Each project record has itsown contract type, contract amount, PO number, and so on. This ensures a correct distribution of time byproject ID or name, contract type or other identifiers as required by the DCAA.Project-level settings get precedence over the Global Settings and User Preferences. The relevant ones forDCAA compliance include:Setting or OptionDescriptionWhereImplementedProject IDEnter a unique project ID and name. A timekeeper selects aProject-GeneralProject ID or Name to charge hours.NameContract TypeEnter the appropriate contract type (billing arrangement) for theProject-Generalproject. The Fixed Fee and Hourly Not To Exceed types requirea Contract Amount. In addition, BillQuick automatically checksthat time and expenses do not exceed the contract amount forthese types.BillQuick Power Up Your Business(866) 945-1595 www.bqe.com info@bqe.com22
GUIDEBillQuick-DCAA Compliance GuideProject NotesService FeeScheduleClick Notes and enter project issues,
The Defense Contract Audit Agency (DCAA) performs contract audits for the Department of Defense (DoD) and other government agencies. Contractors working on the contracts or projects for these government . The goal of this DCAA Compliance Guide is to familiarize you with the features and processes of BillQuick that can help you meet DCAA .
