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UltiPro UpdateParish/School Management In-Service DayPlenary Session OneOctober 18, 2012Loyola Graduate Center, Timonium
UltiPro UpdateWhat We’ve Done Core system is configured – Setup of all parishes and schools Earning, deduction, and benefits codes Pay, deduction, earning, and benefit groups HR/Benefit tables Payroll tables2
UltiPro UpdateWhat We’ve Done Set up security classes and roles Initial data conversion from legacy HR system to UltiProcomplete Developed HR compliance custom (references, STANDtraining date, finger printing date, etc.) Successfully completed CS payroll parallel test3
UltiPro UpdateOpen Tasks Review location Payroll Information Documents (PID) Finalize benefit vendor files Develop new insurance bill Develop workflows to faciltiate business processes Revise paper PAF Integrate ancilliary systems (website, etc.) with UltiPro4
UltiPro UpdateTimeline2013 Transition from Lawson toUltiPro as HR system Insurance billing andvendor files live on UltiPro Central Services live onpayrollJanuary HR and Benefits training forsecond group Locations responsible formaintaining data in UltiProBegin payroll trainingand parallel testingfor first groupFebruary HR and Benefits training forfirst group Locations responsible formaintaining data in UltiProMarchAprilFirst set of locationslive on payrollMayJulySecond set of locationslive on payroll5
UltiPro UpdateImplementation Process Payroll Information Document (PID) review UltiPro will be customized for each location based on PIDinformation HR/Benefits training Payroll information data entry (current pay rate, taxwithholdings, etc.) Opening balance conversion Payroll training and parallel testing6
UltiPro UpdateItems to Consider Changing as a Result of Conversion If you have multiple payrolls, consider consolidating them intoone payroll (i.e. separate payroll for parish and school) Change weekly payrolls to bi-weekly or semi-monthly Checks vs. Direct Deposit Effort should be made to utilize direct deposit Checks will be cut out of UltiPro which may change howyou are doing payroll today7
UltiPro UpdateQuestions?mnguyen@archbalt.org410.547.55748
Current Open Positions Central ServicesSteve AndersonHuman Resources Central Services10
Director, Enrollment Mgmt. & Secondary ProgramsSchoolsMajor Gifts OfficerDevelopmentDirector, Catholic Community FoundationDevelopmentResearch AssistantDevelopmentCoordinator , Adult & Sacramental FormationEvangelizationCoordinator, Young Adult & Hispanic Youth MinistryEvangelizationExternal IT CoordinatorITHelpdesk CoordinatorITSenior Internal AuditorFiscal ServicesPastoral AssistantOffice of the ArchbishopDirector, African American MinistriesOffice of the ArchbishopDirector, Hispanic MinistriesOffice of the Archbishop11
Current Open Positions Central ServicesFor more alt.org410.547.551312
Transition from Lawson to UltiPro as HR system Insurance billing and vendor files live on UltiPro Central Services live on payroll Begin payroll training and parallel testing for first group HR and Benefits training for second group Locations responsible for maintaining data in UltiPro HR and Benefits training for
