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NATO UNCLASSIFIEDAcquisition Directorategraham.hindle@ncia.nato.intTelephone: 32 (0)2 707 8857Fax: 32 (0)2 707 8770NCIA/ACQ/2016/113004 May 2016To:All Nominated Prospective BiddersSee Distribution List (Attachment B)Subject:INVITATION FOR BID No. IFB-CO-14210-ITMProvide "IT Modernization (ITM) Work Package 2 (WP2) – Supply ofClient Equipment and Accessories"Reference:A. AC/4-D/2261-ADD1-REV1 (1996 EDITION)B. AC/4(PP)D/27263-REV2-ADD2 & BC-D(2014 )0024-REV2-ADD1C. AC/4-DS(2014)0013D. C-M(2002)49E. NCIA/ACQ/2016/720 dated 11 January 2016 (Original NOI)F. NCIA/ACQ/2016/911 dated 09 March 2016 (Revised NOI)G. AC/4(PP)D/27263-REV2-ADD3H. AC/4-DS(2016)0006 dated 01 March 2016Dear Madam/Sir,1. Your firm is hereby invited to participate in an International Competitive Bid under theprocedures set forth at Reference (A) for the provision of "IT Modernization (ITM) WorkPackage 2 (WP2) – Supply of Client Equipment and Accessories.2. The scope of the effort is the establishment of a Catalogue of Client Equipment andAccessories against which the NATO Communications and Information Agency (NCIAgency) will place orders for delivery to NATO sites in support of the implementation ofIT Modernization project.3. The evaluation method to be used in the selection of the successful bidder under thissolicitation will follow the procedures detailed in Reference (A) where the lowest price,technically compliant bid, in accordance with the criteria set forth in the BiddingPage 1 of 7NATO UNCLASSIFIED

*.J&IIAGENATO UNCLASSIFIEDNCIA/ACQ/2016/1130NeyInstructions (Book I), will be awarded the resultant Contract.4. This Invitation for Bid (IFB) consists of the Bidding Instructions (Book I) and theProspective Contract (Book II). The Prospective Contract contains the Schedule ofSupplies and Services (Part I), Contract Special Provisions (Part II), Contract GeneralProvisions (Part III), and the Statement of Work (Part IV). The Statement of Work setforth detailed specifications governing the performance requirements of the Contract.5.The overall security classification of this bid is "NATO UNCLASSIFIED".6. THE CLOSING TIME FOR SUBMISSION OF BIDS IN RESPONSE TO THISINVITATIONFOR BID IS 15:00 HOURS(BRUSSELSTIME) ON 20 June 2016.7. All Requests for Clarification will be dealt with strictly in accordance with the proceduresat Reference A. You are advised to review Book 1, instructions to Bidders clause 2.6.8. You are requested to complete and return the enclosed Acknowledgement ofReceipt at Attachment (A) within 10 calendar days of receipt of this IFB, informingNCI Agency of your intention to bid/not to bid. Your firm is not bound by its initialdecision, and if you decide to reverse your stated intention at a later date, you arerequested to advise us by a separate letter.9. The NCI Agency point of contact for all information concerning this IFB is:NCI AgencyBatiment ZBoulevard Leopold III1110 Brussels, BelgiumAttention of: Mr. Graham Hindle - Senior Contracting OfficerTel: 32 (2) 707-8857Fax: 32(2)707-8770E-mail: graham.hindle@ncia.nato.int10. A bidders' conference is planned to be held at the NCI Agency facility in The Hague,The Netherlands, during the Week of 30 May 2016. Further details of registrationlocations, and final dates will be provided via a separate communication.11. This Invitation for Bid remains the property of the NCI Agency, and shall be protected inaccordance with the applicable national security regulations.12. This Invitation for Bid does not constitute either a financial or contractual commitment atthis stage.13. Prospective Bidders are advised that the NCI Agency reserves the right to cancel,withdraw, or suspend this IFB at any time in its entirety and bears no liability for the bidpreparation costs incurred by firms, or any other collateral costs if bid cancellationoccurs.14. As specified in the Bidding Instructions (Book I), Section 2.10.1, Bidders will be requiredto declare a bid validity of twelve (12) months from closing date for receipt of bids.Page 2 of 7NATO UNCLASSIFIED

- -NATO UNCLASSIFIED.JCIAGENCIAIACQ/2016/1130NeyFOR THE GENERAL MANAGER \ DD Peter ScaruppeDirector of AcquisitionAttachment(s):(A) Acknowledgement of Receipt of I FB-CO-1421Q-ITM(B) Distribution List(C) Bidders ListPage 3 of 7NATO UNCLASSIFIED

- -NATO UNCLASSIFIEDNCIAGENCIA/ACQ/2016/1130NeyAttachment AACKNOWLEDGEMENT OF RECEIPT OF INVITATION FOR BIDIFB-CQ-14210-ITMPlease complete and return (as pdf scan) within 10 daysbye-mail to graham.hindle@ncia.nato.int, for the attention of Mr Graham Hindle,copy to Mrs Emira Kapetanovic emira.kapetanovic@ncia.nato.intWe hereby advise that we have received the Invitation for Bid No CO-14210-ITM on. , together with all the enclosures.CHECK ONEDAs of this date and without commitment on our part we do intend to submit a bid.DWe do not intend to submit a bidDWe are reviewing the requirements of the IFB and will notify you of our decision assoon as .Fax:.E-mail:.Page 4 of 7NATO UNCLASSIFIED

- -NATO UNCLASSIFIED4.QCIA 'GENeNCIA!ACQ/2016/1130yAttachment BDistribution List for IFB-CO-14210-ITMPROSPECIVEBIDDERS (sent separately)All NATO Delegations (Attn: Infrastructure Adviser)Belgian Ministry of Economic AffairsAll Embassies in Brussels (Attn: Commercial Attaché)NATO HQNATO Office of ResourcesManagement and Implementation Branch - Attn: Deputy Branch ChiefDirector, NATO HQ C3 StaffAttn: Executive Co-ordinatorSACTREPEURAttn: Infrastructure AssistantStrategic CommandsMG Walter HUHN, ACO/DCOS CIS & Cyber DefenceLieutenant General Jeffery Lofgren, ACT/DCOS Capability DevelopmentNCI Agency - Internal DistributionACQ Director of Acquisition (Mr Peter Scaruppe)ACQ Deputy Director of Acquisition (Mrs Agata Szydelko)Chief of Contracts (Mr L.T. Herway)Administrator Contracts Award Board (Mrs Marie-Louise Le Bourlot)ACQ Principal Contracting Officer (Mr Giacomo Piliego)ACQ Senior Contracting Officer (Mr Graham Hindle)ACQ Senior Contracting Assistant (Mrs Emira Kapetanovic)NLO (Mr Craig Ulsh and Mr Dan Harman)Director Infrastructure Services (Dr Gregory Edwards)DIS Implementation Office (Mr Frank Mikla)CES SL Chief (Mr Pierre Pradier)CES Project Manager (Mr Lukasz Sokolowski)Legal Office (Mrs Simona Rocchi)Service Strategy (Mr Detlef Janezic)RegistryAll NCI Agency -NATEXsPage 5 of 7NATO UNCLASSIFIED

NATO UNCLASSIFIEDAttachment CIFB-CO-14210-ITM Bidders ListMay 4, 2016 12:22 PMCountryBELGIUMVendorATOSBLACK BOX NETWORK SERVICESBTCHG - MERIDIANComputerland - DYMAXDellECONOCOMHewlett Packard BelgiumIRIS Solutions & ExpertsPROXIMUS BELGACOMProdata SystemsREDCORP - WAL MARTSAITServer Storage Solutions (S3S)BULGARIALirex BG LtdStone Computers ADCANADAATCO FrontecPrilyx Research & Development Ltd.DENMARKDanoffice ApSFRANCEGlobal TechnologiesGERMANYBechtle AGBechtle GmbH & Co.KGCANCOM on line GmbHCGI DEUTSCHLAND LTD. & CO. KGComputacenter AG & Co. oHGIBM Deutschland GmbHRICOHRoda Computer GmbHSVA System Vertreib Alexander GmbHSecunet SecurityGREECECosmos Business Systems S.A.ONEX S.A.HUNGARYHM Elektronikai, Logisztikai és VagyonkeMinistry of Defence Electronics MoD ED CITALY3F & EDIN SpaI.R.T.E.T. S.r.l.SIRTI SpATecnospheraPage 6 of 7NATO UNCLASSIFIEDNCIA/ACQ/2016/1130

LATVIADatakom LTDLITHUANIAUAB "Deftools"LUXEMBOURGTelindus S.A.NETHERLANDSUNI Business Centre BVPOLANDCOMARCH Spôlka AkcyjnaQUMAK S.A. (joint-stock company)Vector Synergy Sp. z o.o.ROMANIAS.C. Siemens Convergence Creators S.R.L.SPAINEVERISIBERMÁTICA, S.A.TURKEYAYDIN YAZILIM VE ELEKTRONIK SANAYI ANONI(Ayesas)C TECH Bilisim Tek. San ve Tic A.S.Milsoft Yazilim Teknolojileri A.S.UNITED KINGDOMFujitsuUNITED STATESAT&T Government Solutions, Inc.CDW Government LLCCybertron International, Inc.General Dynamics Information TechnologyMutual Telecom Services Inc. d/b/a BlackBox Network Services GovernmentSolutionNCS Technologies, Inc.Total :58Page 7 of 7

NATO UNCLASSIFIEDIFB-CO-14210-ITMINVITATION FOR BIDIFB-CO-14210-ITMIT MODERNISATION FRAMEWORKCONTRACT FOR THE SUPPLY OF CLIENTEQUIPMENT AND ACCESSORIESAUTHORISATION/SERIAL NOS.Project Serial No.: 012/0IS03191-0 and 2014/0IS03091-0,AC/4-DS(2015)0008, dated 24 March 2015IT MODERNISATION FRAMEWORKCONTRACT FOR THE SUPPLY OF CLIENTEQUIPMENT AND ACCESSORIESNATO UNCLASSIFIED

NATO UNCLASSIFIEDIFB-CO-14210-ITMGENERAL INDEXBOOK I - THE BIDDING INSTRUCTIONSSection IIntroductionSection IIGeneral Bidding InformationSection IIIBid Preparation InstructionsSection IVBid Evaluation and Contract AwardAnnex ABidding SheetsAnnex BPrescribed Administrative Forms and CertificatesAnnex CBid Guarantee – Standby Letter of CreditAnnex DClarification Request FormBOOK II - THE PROSPECTIVE CONTRACTSignature SheetPart I Schedule of Supplies and ServicesPart II Contract Special ProvisionsPart III Contract General ProvisionsPart IV Statement of WorkPage 2 of 2NATO UNCLASSIFIED

NATO UNCLASSIFIEDIFB-CO-14210-ITMBook I, Part I - Bidding InstructionsIFB-CO-14210-ITMIT MODERNISATION FRAMEWORK CONTRACT FORTHE SUPPLY OF CLIENT EQUIPMENT ANDACCESSORIESBOOK IPART IBIDDING INSTRUCTIONSNATO UNCLASSIFIEDPage 1 of 55

NATO UNCLASSIFIEDIFB-CO-14210-ITMBook I, Part I - Bidding InstructionsCONTENTS1SECTION I - INTRODUCTION .31.11.21.31.41.52SECTION II - GENERAL BIDDING INFORMATION DEFINITIONS .6ELIGIBILITY.6BID DELIVERY AND BID CLOSING .7REQUESTS FOR EXTENSION OF BID CLOSING DATE .9PURCHASER POINT OF CONTACT.9REQUESTS FOR IFB CLARIFICATIONS .9REQUESTS FOR WAIVERS AND DEVIATIONS .11AMENDMENT OF THE INVITATION FOR BID (IFB) .11MODIFICATION AND WITHDRAWAL OF BIDS.11BID VALIDITY .12BID GUARANTEE .12CANCELLATION OF IFB .14ELECTRONIC TRANSMISSION OF INFORMATION AND DATA .14SUPPLEMENTAL AGREEMENTS.14SECTION III - BID PREPARATION INSTRUCTIONS .163.13.23.33.43.53.64VISION.3OVERVIEW OF PROSPECTIVE CONTRACT .3GOVERNING RULES, ELIGIBILITY, AND EXCLUSION PROVISIONS .4SECURITY.4BIDDERS CONFERENCE .5GENERAL.16BID PACKAGE CONTENT .16BID AND PACKAGE MARKING .17ADMINISTRATIVE DOCUMENTATION PACKAGE .17PREPARATION OF THE PRICE QUOTATION (PART 2) .18PREPARATION OF THE TECHNICAL PROPOSAL (PART 3) .21SECTION IV - BID EVALUATION .244.14.24.34.4GENERAL.24ADMINISTRATIVE CRITERIA.25PRICE CRITERIA .25TECHNICAL CRITERIA .285ANNEX A – BIDDING SHEETS .356ANNEX B – CERTIFICATES .37ANNEX B-1 .38ANNEX B-2 .39ANNEX B-3 .40ANNEX B-4 .

C TECH Bilisim Tek. San ve Tic A.S. Milsoft Yazilim Teknolojileri A.S. Fujitsu. GovernmentSolutions,Inc. CDW Government LLC Cybertron International, Inc. General Dynamics Information Technology . Mutual Telecom Services Inc. d/b/a BlackBox Network Services Government Solution . NCS Technologies, Inc. Total : 58. Page 7 of 7 : NATO UNCLASSIFIED IFB-CO-14210-ITM INVITATION FOR BID IFB-CO