WIXLIB

The Styles drawer is used for managing thestyles used in a document. To open the Stylesdrawer, click on the blue icon to the leftof the Style buttons on the toolbar.The drawer has three sections: paragraph,character, and list. If you do not see thecharacter or list sections, click on one of thebuttons in the lower right corner ofthe drawer to display them.To create a new style using the Styles drawer:1. Select some text in your Pagesdocument.2. Apply the desired formatting for the newstyle to the selected text.3. Open the Styles drawer, click on the Add( ) button at the bottom of the drawer andselect the type of the style you wish tocreate (paragraph, character or list).4. Enter a name for the new style, makesure “Apply this new style on creation” isselected and click on OK.To redefine an existing style:1. Select some text in your Pages documentand make the desired formatting changes.2. Open the Styles drawer. The style appliedto the selected text will be highlighted andit will have a red triangle to the right of itsname.3. Click on the red triangle and choose“Redefine Style from Selection.” Theformatting changes youʼve made to theselected text will be applied to allinstances of the style throughout thePages document.Adding LinksYou can add links to web pages or emailaddresses, or use bookmarks to create linkswithin a document. To add a hyperlink:1. Select the text, shape, image, or movieyou want to turn into a hyperlink.2. Open the Link inspector.3. Select "Enable as a hyperlink."4. Select Webpage or Email Message usingthe drop-down menu.5. Enter the URL of the web page you wantto open when you click on the link.Pages ’09 BasicsPage 5 of 13If you selected Email Message, enter therecipientʼs address and a subject line.To create a bookmark:1. Select the text you want to use as thebookmark.2. Open the Hyperlink Inspector and selectthe Bookmark tab.3. Click on the Add ( ) button at the bottom.To link to the bookmark from another sectionof the document, select the desired link text,open the Hyperlink Inspector and selectBookmark from the Link To drop-down menu.Select the bookmark you want to link to usingthe Name drop-down menu.Page LayoutYou can vary the layout of your pages usingdifferent types of breaks: Page break: will continue your text on thenext page. Column break: will continue your text at thetop of the next column. Layout break: can be used to start adifferent layout with different margins,columns, etc. Section break: creates a new section with adifferent header, footer, and pagenumbering.To add a break, select the type of break youwant to add at the top of the Insert menu. Todelete a break, place your cursor after thebreak and then press Delete on yourkeyboard. You may need to display theformatting codes by selecting View ShowInvisibles.To add columns to a layout:1. Add a layout break before the text youwant to be in columns by selecting Insert Layout Break.2. Place the cursor after the break.3. Select the number of columnsusing the Columns button in theFormat bar.To resume your layout without columns:1. Insert another layout break when youreach the end of the text you want to be incolumns.2. Place the cursor after the layout break.Created by Luis PerezLast Update: August 5, 2009

3. Select 1 Column using the Columnsbutton in the Format bar.The Layout Inspector includes options forchanging a layoutʼs column widths andmargins (by default the columns are of equalwidth).In the Section tab, you can set different pagenumbering for individual sections of yourdocument, or choose to display differentheaders and footers in a section of yourdocument.Pages ʼ09 allows you to link text boxes out ofsequence when you are in Page Layoutmode.To create a link between two text boxes thatare not in sequence:1. Click on the first text box to reveal alink indicator (a blue square with anarrow on it) in the lower right corner.2. Click on the link indicator so that a plussign appears on your cursor.3. Click in the text box where you want thetext to continue. The two text boxes willbe linked with a blue line.4. To remove the link, click on the small bluesquare at the end of the blue line anddrag it off the text box.Headers and FootersHeaders and footers can be used to displayinformation such as page numbering and thedate at the bottom of each page. To insert aheader or footer:1. Select View Show Layout to display abox at the top and bottom of the page.This is where the header and footer aredisplayed.2. Enter text for the header and footer asyou would enter any other text.3. Use the Insert menu to add one of thefollowing formatted text fields which areupdated automatically by Pages as youmake changes: Auto Page Numbers: use the options inthe popup window to choose theposition of the page number (Header orFooter), the alignment, and the Format.You can set the page numbers todisplay in the entire document or only inthe current section.Pages ’09 BasicsPage 6 of 13 Page Number: inserts the current pagenumber. To change the format, controlclick on the page number and choose adifferent format. Page Count: inserts the total number ofpages. Date and Time: to choose a differentdate and time format, control-click orright-click on the date and time andchoose Edit Date & Time, then choosea different format using the pulldownmenu. To always display the currentdate and time, check the box next to“Automatically update on open.” Whenyouʼre done click anywhere in yourdocument to close the popup window. File name: inserts the file name of thedocument.Document StatisticsThe word count for your current document isshown on the status bar, to the right of thezoom menu. The word count will changewhenever you make a selection to show youthe number of words selected out of the totalwords in the document. To view moredocument statistics, double-click on the wordcount on the Status Bar to open the Info paneof the Document Inspector. You will then seethe number of pages, sections, graphics andcharacters.Table of ContentsIf youʼre working on a long document, a tableof contents would be useful for your readers.Pages can automatically create the table ofcontents for you, but you must use consistentstyling for headings throughout yourdocument. To add a table of contents:1. Select the TOC pane in the DocumentInspector.2. Check the boxes next to the styles, suchas headings and subheadings, you wantto appear in the table of contents.3. Select the box in the #ʼs column if youwant the page number to be displayed forany of the styles you selected.4. Place your cursor where you want thetable of contents to begin and selectInsert Table of Contents5. To update the table of contents after youmake changes to your headings andsubheadings, go back into the InspectorCreated by Luis PerezLast Update: August 5, 2009

and click on the Update Now button in theDocument Inspector.6. To make the page number links to eachheading, select this option at the bottomof the TOC pane of the DocumentInspector.Footnotes and EndnotesTo add footnotes or endnotes (you canʼt haveboth in Pages):1. Open the Document pane of theDocument Inspector.2. Choose Use Footnotes or Use DocumentEndnotes from the drop-down menu. Youcan also choose Use Section Endnotes ifyou have your document split intosections.3. Choose a numbering format.4. Place the insertion point where you wantto add a new footnote or endnote.5. Select Insert Footnote or Insert Endnote (or Insert Section Endnote).6. The insertion point will move to thebottom of the page, the end of thedocument, or the end of a section.7. Type in your footnote or endnote text.Adding ImagesThere are several ways to add images to aPages document: Drag and drop an image from a Finderwindow. Click on the Media button in thetoolbar, select iPhoto from thepulldown menu, and choose animage from your iPhoto library or from oneof your iPhoto albums. From the Insert menu, select Choose andnavigate to the location of your image file onyour computer. Check the box next to Shadow to add adrop shadow. Use the controls to changethe angle, offset, and set other options forthe drop shadow. Check the box next to Reflection to create areflection effect. Use the slider to changethe opacity of the reflection. Use the opacity slider to increase the levelof transparency in the image.The Metrics Inspector also has options thatapply to images: Use the flip buttons to flip the imagevertically or horizontally. Use the Angle wheel to rotate your image.Pages allows you to edit your images withouthaving to open iPhoto:1. Select the image you want to edit andchoose View Show Adjust Image.2. Use the sliders to change the overallbrightness and contrast, or fix the colorsin your image.3. The histogram at the bottom of thewindow displays tonal information for yourimage. Use the Exposure slider to changethe mid-tones in your image. To work withthe shadows or highlights individually, usethe markers below the histogram.Once you have added the image, you candrag it to a different location or use thehandles that appear around it to resize it (holddown the Shift key before you resize an imageto constrain its proportions).The Graphic Inspector can be used tocustomize the appearance of an image:Pages ’09 BasicsPage 7 of 134. Drag in from the left to make the shadowsmore pronounced (and make the imagedarker), or from the right to bring out thehighlights (and make the image brighter).5. To perform an automatic adjustment, clickon the Auto Levels button. If youʼre notCreated by Luis PerezLast Update: August 5, 2009

happy with the results, click on ResetImage to start over.WrappingWhen you add an image or other object, it canbe added inline or fixed on the page. Thedifference between the two is that inlineobjects move along with the text as you type,whereas fixed objects are fixed on the pageand can have the text wrap around them.Fixed objects can be dragged to any locationon the page, but inline objects cannot.To convert between the two types, use theWrap Inspector.1. Select the image or object by clicking on itonce.2. Open the Wrap Inspector.3. Select Inline to make an object inline, orFloating to make it fixed.4. If you make the object a fixed object, clickon “Object causes wrap” if you want thetext to wrap around it.5. Click on one of the buttons to choose howthe text wraps around your object.6. Enter a value in the Extra Space field todetermine the amount of white spacearound your fixed object.To insert an image or other object as abackground graphic, choose the InBackground option in the Wrap Inspector. Thiswill send the graphic to the back of thestacking order so that the text is in front of it.Working with ShapesPages has a number of shapes that can beused callouts, including lines, geometricshapes, and freeform curves.To add a shape:1. Click on the Shapes button in thetoolbar and choose a shape fromthe pulldown menu.2. Once the shape has been added, click onit once to select it and move it where youwant it to appear in your presentation.3. Use the handles to resize the shape (holddown the Shift key as you resize a shapeto constrain its proportions).Pages ’09 BasicsPage 8 of 134. To duplicate a shape, hold down theOption key on your keyboard as you dragit.5. Some shapes allow you to add text. Toadd text to a shape, double-click inside ofit and begin typing. You can use the TextInspector and the Fonts button to changethe appearance of the text.To draw a freeform shape, select the Freeformtool in the Shapes pulldown menu and clickon the page to add individual points. To closeyour shape, click on the first point. To add acurve between two points, click and drag on apoint to display bezier handles you can use toshape the curve. Drag in the oppositedirection of the curve you want to create usingthe handles. Shapes can be modified furtherusing the controls in the Graphics and MetricsInspectors (see the section on AddingImages).Using MasksMasks allow you to perform non-destructiveediting on an image (the part of the imagecovered by the mask is only hidden, notdeleted).To add a mask to an image:1. Click on the image to select it.2. Select Format Mask. The grayed outarea outside the square will be hiddenonce the mask is set.3. Press Enter to set your mask. If you needto start over, select Format Unmask.When you select an image that has amask attached to it, an Edit Mask popupwindow will appear. You can use the sliderto change the zoom level of the imageinside the mask, or you can click on EditMask to modify the mask.Use shapes to create more complex masks:1. Select the image you want to mask.2. Select Format Mask with Shape andchoose one of the shapes listed.3. Adjust the mask by moving the shape andresizing it with the handles.4. Press Return to set the mask.Pages allows you to use a mask to remove anobject from its background. This feature,which is called Instant Alpha, works well whenCreated by Luis PerezLast Update: August 5, 2009

the object is on a solid background. To useInstant Alpha:1. Choose the image you want to modify.2. Select Format Instant Alpha.3. Click on the color you want to maketransparent with the mask. As you drag,the area that will be made transparent willgrow. You can also click and drag multipletimes to select other areas of the imageyou want to make transparent.4. When youʼre finished, press the Returnkey on your keyboard.media file, the person viewing thedocument has to double-click on themovie preview or the speaker icon. Tostop the file from playing they have toclick outside of it. You may want to includea caption next to the movie preview orspeaker icon with these instructions.7. Open the QuickTime Inspector (lastbutton on the right when you open theInspector) to set additional options.Connection LinesConnection lines join two shapes or otherobjects. These lines can be used to add labelsthat move along with the images or shapes.To add a connection line:1. Select the two shapes you want toconnect.2. Choose Insert Connection Line.3. To edit the connection line, click on it onceto select it and then use the controls onthe Format Bar to change the line type,line thickness, color and other options.You can also add endpoints.8. The slider at the top can be used tochange the poster frame (the previewimage displayed before the movie plays inyour document). A slider for adjusting thevolume is also available.Adding Media FilesYou can add movies and music to yourdocuments to make them more interactive:1. Click on the Media button on thetoolbar.2. To add a movie, select the Moviestab at the top of the dialog box. To add anaudio file, select Audio.3. The area below the tabs will showdifferent collections you can click on tosee files saved on your computer. Onceyou select a collection, you will see a listof the files it contains. Movies will displayas thumbnails, while audio files will belisted with additional information such asthe duration and artist name.4. To preview any of the files, click on thePlay button at the bottom of the window.5. Once you find the file you want to use,drag it into the document canvas until yousee a green plus sign and release yourmouse to add it to the document.6. Use the handles to resize the moviepreview if youʼre adding a movie, or dragto move it to a different location on thecanvas. If you are adding a sound file,you will see a speaker icon. To play thePages ’09 BasicsPage 9 of 13TablesTables are useful for organizing andsummarizing information. Pages includessupport for formulas in tables. To add a tablein Pages:1. Click on the Table button in thetoolbar (or choose Insert Table).2. Use the handles to resize thetable.3. Drag the table to position it where youwant it on the slide.4. Double-click on a table cell and starttyping. Press tab or use the arrow keys tomove to other cells.Another way to add a table is by drawing it onthe document canvas. To draw a table:1. Press the Option key as you click onTable in the toolbar. The pointer changesto crosshairs.2. Drag on the document canvas whileholding down your mouse to draw thetable.3. Use the Table pane in the Table Inspectorto change the number of rows andcolumns.To format the text in a table cell, click on thecell to select it (it will have a blue outlinearound it) and use the options in the FormatBar.Created by Luis PerezLast Update: August 5, 2009

The Table pane of the Table Inspector can beused to make the following modifications to atable: add header columns, header rows or footerrows by clicking on one of the Header andFooter buttons and selecting the number ofcolumns or rows. edit rows and columns: this is a pulldownmenu with options for adding and removingrows and columns, sorting the contents ofcells, and splitting and joining cells. change cell borders and backgrounds use alternating colors for rows to make dataeasier to viewThe Format tab of the Table Inspector alsohas the following options for working withnumeric values: format cells as currency, date and time, etc. determine the number of decimal places todisplay when number is chosen as theformat and the style for negative numbers(for example, you can display them in red) apply conditional formatting so that cellsmatching specific criteria show up in adifferent color apply formulas by using the Functionpulldown menu (these formulas allow you tofind the average of the values in a range ofcells, find the min or max value, or performa sum or count). The same options can beaccessed by choosing Insert Functionfrom the menu bar.The last option in the pulldown menu allowsyou to open a Formula Editor where you canperform more advanced calculations usingcell references. To reference a specific cell,you will need to use the letter of the columnand the number of the row (for example, thefirst cell in a table is A1, the second cell in thefirst row is A2, and so on). The formula has tobegin with the equals sign and you can usetwo cell references separated by a colon toindicate a range (A1:A3, etc.).The cells in your formula will be hig

iPhoto, music from iTunes and Garageband, and movies from iMovie. Pages also includes powerful image editing and drawing features, as well as the ability to create visually appeal-ing data tables and 2D and 3D charts. When youʼre finished editing, you can export your Pages document into a variety of formats including HTML, PDF, and Microsoft .