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CORRIGENDUMThe following clauses in the tender document may be read as under:Page No.Page No. – 8ELIGIBILITY CRITERIAExisting ClauseRevised Clausea. The bidder shall be a a. The bidder shall be d under the Indianregistered under the IndianCompanies Act, 1956 ORCompanies Act, 1956 ORsubsequent version.subsequent version. ThebiddermayalsobePartnership firm / LLP.Other terms & conditions of “RFP for ‘Development of Android and iOS based MobileApplication for GOLDEN JUBILEE FUNCTION OF THE ICSI’” dated July 31, 2017remains the same.The bidders may take note the above changes.Date: August 02, 2017ICSI RFP for Golden Jubilee Function Mobile AppA.K SrivastavaDirector (Admin. & Purchase)Page 1 of 29
Purchase: 2017-18(MAGJF)July 31, 2017REQUEST FOR PROPOSAL (RFP) / TENDERFORDevelopment and Implementation ofAndroid and iOS based Mobile AppsFor GOLDEN JUBILEE FUNCTION OF THE ICSIThe Institute of Company Secretaries of India‘ICSI House’, 22 Institutional Area,Lodi Road, New Delhi-110003Important Dates and InformationCost of TenderEarnest Money DepositTender Publish DateLast date and time for SendingPre-Bid Queries in writtenPre-Bid MeetingRs. 200/Rs. 20,000/-(Rupees Twenty Thousand Only)31st July, 20172nd August, 2017 by 2:00 PMLast Date and Time For ReceiptOf BidsDate & Time Of Opening OfTechnical BidInstitute’s Website7th August, 2017 at 3:30 PM3rd August, 2017 at 10:00 AM atC-37, Sector-62, Noida7th August, 2017 by 3:00 PMwww.icsi.eduICSI RFP for Golden Jubilee Function Mobile AppPage 2 of 29
Statement of ConfidentialityThe information contained in this RFP Document or subsequently provided toBidder(s) or applicants whether verbally or in documentary form by or on behalf ofInstitute of Company Secretaries of India (hereinafter “Institute / ICSI”) or by any oftheir employees or advisors, shall be subject to the terms and conditions set out inthis RFP Document and all other terms and conditions subject to which suchinformation is provided. The purpose of this RFP document is to provide theBidder(s) with information to assist the formulation of their proposals. This RFPDocument does not purport to contain all the information each bidder may require.This RFP document may not be appropriate for all persons, and it is not possible forthe ICSI, their employees or advisors to consider the investment objectives, financialsituation and particular needs of each bidder who reads or uses this RFP document.Each bidder should conduct its own investigations and analysis and should checkthe accuracy, reliability and completeness of the information in this RFP documentand where necessary obtain independent advice from appropriate sources. ICSI, itsemployees and advisors make no representation or warranty and shall incur noliability under any law, statue, rules or regulations as to the accuracy, reliability orcompleteness of the RFP document. ICSI may in their absolute discretion, butwithout being under any obligation to do so, update, amend or supplement theinformation in this RFP Document.ICSI RFP for Golden Jubilee Function Mobile AppPage 3 of 29
Table of ContentsS.No.ParticularPage No.1RFP - Quotation for ‘Development of Android and iOS based Mobile4Application for GOLDEN JUBILEE FUNCTION OF THE ICSI’2PART – ‘A‘ RFP Document5Instructions and Terms & Conditions3PART ‘B’ INFRASTRUCTURAL BID22Format of the Proposal Response4PART ‘C’ Scope of Work255Part ‘D’ COMMERCIAL BID FORM28ICSI RFP for Golden Jubilee Function Mobile AppPage 4 of 29
Purchase: 2017-18(MAGJF)Date: 31st July, 2017Sub: RFP for ‘Development of Android and iOS based Mobile Application forGOLDEN JUBILEE FUNCTION OF THE ICSI’Dear Sir,The Institute of Company Secretaries of India (Institute / ICSI) is a statutory body set upby an Act of Parliament i.e. Company Secretaries Act, 1980 for the regulation anddevelopment of profession of Company Secretaries. It is functioning under the overalladministrative jurisdiction of Ministry of Corporate Affairs, Government of India, and itsHeadquarters is located at “ICSI House” 22 Institutional Area Lodi Road New Delhi-110003.The Institute proposes for Development of Android and iOS based mobileApplication for GOLDEN JUBILEE FUNCTION OF THE ICSI as per enclosed RFPdocument and accordingly sealed quotations are invited as stated in the said document.The RFP documents may be obtained during working hours from 31st July, 2017 to 7thAugust, 2017 between 10.00 AM and 1.00 PM on all working days (except Saturday,Sunday & Gazette Holidays) from the Reception counter of the Institute on payment ofnon-refundable RFP cost of Rs. 200/- by Cash / Demand Draft drawn in favour of “TheInstitute of Company Secretaries of India” payable at “New Delhi”. The RFPdocuments can also be downloaded from the website of the Institute (www.icsi.edu) forwhich Bidder would be required to enclose a demand draft of Rs. 200/- as mentionedabove towards the cost of the RFP document along with their quotes, failing which theBid shall not be entertained.The sealed quotations/bid is to be sent to Shri Dinesh Chandra Arora, Secretary, TheInstitute of Company Secretaries of India, by name at the Institute’s Headquarters in theenvelope super scribing Quotation for ‘Development of Android and iOS based MobileApplication for ICSI’.Thanking you,Yours faithfully,A K SRIVASTAVADirector (Admin. & Purchase)ICSI RFP for Golden Jubilee Function Mobile AppPage 5 of 29
Purchase: 2017-18(MAGJF)Date 31st July, 2017Development of Android and iOS based Mobile Application for GOLDEN JUBILEEFUNCTION OF THE ICSIPART – ‘A’ RFP DOCUMENTInstructions and Terms & ConditionsSealed quotations for ‘Development of Android and iOS based MobileApplication for GOLDEN JUBILEE FUNCTION OF THE ICSI’ as per details given inthe “Part-C” of the RFP document are invited by the Institute of CompanySecretaries of India (ICSI). The terms and conditions governing the instant RFP areas under:-1. The sealed quotations are to be submitted in prescribed format on businessletter head of the bidder duly stamped and signed and dated on each page ofPart ‘A’,’B’,’C’& ‘D’ as their unconditional acceptance to the terms prescribedby the Institute.Details/supporting documents wherever applicable, ifattached with the quotation should be duly authenticated by the Bidder (s). Nooverwriting shall be accepted unless authenticated with full signature of theBidder (s).2. Each Bidder shall submit the bid in two separate sealed envelopes, Part ‘A’,‘B’ & ‘C’ along with EMD should be put in Envelop No. 1 (Please mark theenvelope as “No.1 – Technical Bid”, Envelop No. 2 will contain only Part ‘D’(Please mark the Envelope as “No.2 – Financial Bid”. Both the sealedenvelopes bearing No. 1 and 2 are to be put in the main envelop i.e. EnvelopNo.3.3. The sealed quotation duly super scribed, “Development of Android and iOSbased Mobile Application for GOLDEN JUBILEE FUNCTION OF THEICSI”, should be addressed by name to Shri Dinesh Chandra Arora,Secretary, The ICSI and sent at the Institute’s address given below either byregistered post/speed post/or by dropping in the tender box placed at thirdfloor of Institute’s Noida Office at C-36, Noida & should reach on or before 7thAugust, 2017 by 3:00 PMAddress:Shri Dinesh Chandra AroraSecretaryThe Institute of Company Secretaries of IndiaICSI House, C-36, (Third Floor: Tender Box)NOIDA – 201 309.ICSI RFP for Golden Jubilee Function Mobile AppPage 6 of 29
4. Quotations received after the stipulated date and time shall not beentertained. The Institute shall not be liable for any postal delays what soever.5. The Bidders/Applicants are advised to study the requirements of the Institutein detail before submitting their application/bid and the presentation.6. Non acceptance of any of the terms & conditions as stated in RFP documentshall render the bid invalid.7. Incomplete quotations shall be rejected out rightly. No alterations,amendments or modifications shall be made by the Bidder in the NoticeInviting Bids, Instructions to the Bidder, Contract Form, and Conditions of theContract, Drawings and Specification and if any such alterations are made orany special conditions attached, the bid is liable to be rejected withoutreference to the Bidder. Please note that all the information as desired needsto be provided. Incomplete information may lead to rejection of Bid.8. The Technical Bid shall be opened on 7th August, 2017 at 3:30 P.M. in theInstitute at ICSI House, C-36, Sector – 62, Noida in the presence of thosebidder(s) who wish to be present. No separate communication will be sent inthis regard. In the event of due date being a closed holiday or declaredHoliday for Central Government offices, the due date for opening of the bidswill be the following working day at the appointed date, time & venue.9. ICSI shall have the right to assess the competencies and capabilities of theBidder by going through the credentials given in the Technical Bid and on thebasis of such credentials, ICSI may reject the candidature of the Bidderwithout assigning any reason. In such case(s) the Financial Bid shall not beopened for that particular Bidder.The Financial Bid of only those parties who qualify in the technical scrutinyshall be opened and time and date for opening the financial bid shall beintimated separately.10. Prices quoted should be FOR Institute’s premises (ICSI) Headquarters NewDelhi and ICSI-Noida at Noida. Prices quoted in the bid shall expressly beinclusive of all statutory taxes, fees, cesses, duties, levies, charges,surcharges inclusive of all statutory and other components etc. (net to theInstitute). No component of cost / tax shall be paid by the ICSI unless thesame is included specifically in the quotations.11. Institute’s usual payment terms are 30 days from the date of receiving the billsupon receiving of User acceptance testing separately for application & CMStool.12. Delivery period should be mentioned clearly in the proposal keeping in viewthat the Apps will be launched in the golden jubilee function on 4th October,2017. Penalty for the late delivery and installation would be levied at the rateof half percent per week subject to a maximum of 10 percent of the value ofICSI RFP for Golden Jubilee Function Mobile AppPage 7 of 29
the order as has not been supplied during the stipulated period. In case ofdelay beyond fifteen days from the stipulated period, Institute may at itsdiscretion cancel the order and arrange to procure the same from the nextbidder on the panel/open market at the sole risk, cost and responsibility of theselected bidder.13. While Part “C” describes specifications desired by the Institute, Bidder(s) arealso welcome to quote for richer specifications, which will be considered at thesole discretion of the Institute.14. The quotation shall be valid for at least 90 days from the date of opening ofquotations.GENERAL:15. ELIGIBILITY CRITERIA: The bidder should fulfil the following eligibilitycriteria. Documentary proof against each criteria is required to be submittedseparately along with the Bid (hard copy and soft copy both). Non-submissionof any documents or submission of incomplete, misleading or falseinformation may render the bid liable for out rightly rejection or cancellation.a. The bidder shall be a company incorporated, registered under theIndian Companies Act, 1956 OR subsequent version.b. The bidder should not have been barred / blacklisted / disqualified byany Regulators / Statutory Body / government body in India & abroad.A suitable disclosure shall be made to this effect in a separate letterhead of the applicant Company.c. The bidder must not have been declared bankrupt / insolvent or shouldnot have filed for bankruptcy / insolvency in the past five years or in theprocess of being declared bankrupt / insolvent before any designatedauthority in any country. A suitable disclosure shall be made to thiseffect in a separate letter head of the applicant Company.d. The bidder firm should have average annual turnover of Rs.1,00,00,000 (Rupees One Crore) during the last 3 financial years.Proof in this regard is to be submitted by the bidder.e. The bidder should have at least 10 relevant technical manpower(System Analysts/Software developers) in additional to othermanpower to take up this project. Proof in this regard is to be submittedby the bidder.f. The bidder needs to provide the list of technical manpower along withtheir resume, who will be involved in this project.g. The bidder should have successfully developed similar mobileapplication in the past. Recent Work Orders and ImplementationCertificates from at least two firms need to be submitted.16. ICSI at its sole discretion reserves the right of accepting the bid in whole or inpart without assigning any reason and such decision shall be final. The partacceptance of the bid shall not violate the terms and conditions of the RFPand the bidder shall execute the work at the specified rates without any extracharges or compensation within the stipulated period.ICSI RFP for Golden Jubilee Function Mobile AppPage 8 of 29
17. The acceptance of a bid shall rest with the ICSI. ICSI does not bind itself toaccept the lowest bid and reserves to itself the right to reject any or all the bidreceived without assigning any reason(s) whatsoever and any notice tobidder. Non acceptance of any bid shall not make the ICSI liable forcompensation or damages of any kind. ICSI further reserves the right toaccept a bid other than the lowest or to annul the entire bidding process withor without notice or reasons. Such decisions by ICSI shall be final and bear noliability whatsoever consequent upon such decisions.18. At any time prior to the last date for receipt of Bids, the ICSI, may, for anyreason, whether at its own initiative or in response to a clarification requestedby the Bidders, modify the RFP by issuing an addendum/corrigendum. Anysuch amendment issued along with the original RFP document
REQUEST FOR PROPOSAL (RFP) / TENDER FOR Development and Implementation of Android and iOS based Mobile Apps For GOLDEN JUBILEE FUNCTION OF THE ICSI: The Institute of Company Secretaries of India ‘ICSI House’, 22 Institutional Area, Lodi Road, New Delhi-110003 : Important Dates and Information : Cost of Tender : Rs. 200/-Earnest Money Deposit : Rs. 20,000/-(Rupees Twenty
