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Statewide Payroll Reference ManualCode ListsPay and Leave CodesPAY AND LEAVE CODESTABLE OF CONTENTSINTRODUCTION . 3R*STARS Comptroller / Agency Objects .4Special Code Designators .6TIMESHEET CODES . 8Compensatory Time Accrual.8Differential Codes, Time Sheet . 10Leave Codes. 15Overtime Codes . 23Per Diem Codes . 25Premium Pay Codes . 26Straight Time Worked Codes . 31Questions? Contact the OSPS Help DeskPayLeaveCodes.docxe-mail: OSPS.Help@oregon.govPage 1Telephone: 503-378-6777Revised 5/13/2021
Statewide Payroll Reference ManualCode ListsPay and Leave CodesOSPA GROSS PAY ADJUSTMENT CODES . 35Differential Codes, P050 .35Expense Reimbursements and Fringe Benefits .36Cash Entries . 36Non-cash Entries . 40Leave Payoffs .44Lump Sum Payments.45Special Payments . 48OSPA Volunteer Codes .50PPDB DIFFERENTIAL CODES . 51PAY AND LEAVE CODE ALPHABETICAL INDEX. 55Questions? Contact the OSPS Help DeskPayLeaveCodes.docxe-mail: OSPS.Help@oregon.govPage 2Telephone: 503-378-6777Revised 5/13/2021
Statewide Payroll Reference ManualCode ListsPay and Leave CodesINTRODUCTIONThis appendix includes OSPA pay and leave codes and those PPDB differential codes that you may also enter on the P050 Gross Pay Adjustment screen in OSPA.It lists the OSPA pay and leave codes first. The two main categories of OSPA codes are: Time Sheet Codes and Gross Pay Adjustment Codes. The two maincategories each have the following smaller groups within them:Time Sheet Codes(P003, P004 Screens)Gross Pay Adjustment Codes(P050 Screen) Compensatory Time Accrual Differential Codes, P050 Differential Codes, Time Sheet Expense Reimbursements and Fringe Benefits Codes Leave Codes Leave Payoffs Overtime Codes Lump Sum Payments Per Diem Codes Special Payments Premium Pay Codes Volunteer Codes Straight Time Worked CodesThe PPDB differential codes follow the OSPA codes.If you are unable to find the code you want under these categories, see the index at the end of this document.NOTE - If you have questions about whether a pay type is taxable, PERS-subject, maximum accrual allowed, etc., you may look it up on the OSPA PTB1 and PTB2Payroll Benefit Package Table screens by benefit package code. See the Statewide Payroll Reference Manual, OSPA Related Documents, Screen Guides, PTB1 andPTB2.Questions? Contact the OSPS Help DeskPayLeaveCodes.docxe-mail: OSPS.Help@oregon.govPage 3Telephone: 503-378-6777Revised 5/13/2021
Statewide Payroll Reference ManualCode ListsPay and Leave CodesR*STARS COMPTROLLER / AGENCY OBJECTSThe pay code determines the R*STARS Comptroller (COBJ) / Agency (AOBJ) Object to which a transaction will post in R*STARS, the state’s accounting application.This document includes the expenditure object for each pay code. The following table lists the currently used objects. See the Statewide Payroll ReferenceManual, OSPA System Related Documents, Interfaces, R*STARS for additional information.Controller /AgencyObjectTitleController /AgencyObjectTitle3111Regular Employees3194O/Class, Leadwork, Special Qualifications3112Board and Commission per Diem3195Longevity – Bonus – Incentive3127Disaster/Rescue Operations3196Standby Duty Pay3133Firefighting Labor3197Diving Differential3171Overtime Payments3198Penalty Pay3173On Duty – Call Back – Overtime3199Travel Differential3176Vehicle Allowance3211Emp Retirement Contribution to Def Comp3181Shift Differential3260HEM3190All Other Differential3262Health Care Cash3192Holiday Pay3264Med, Dental, Life Ins – Agency Subsidy3193Per Diem Lieu of Benefits3805Member Exp – Payroll Othr SvcsQuestions? Contact the OSPS Help DeskPayLeaveCodes.docxe-mail: OSPS.Help@oregon.govPage 4Telephone: 503-378-6777Revised 5/13/2021
Statewide Payroll Reference ManualCode ListsController /AgencyObjectPay and Leave CodesController /AgencyObjectTitleTitle3810Employee Relocation – Payroll4151Out-of-state Meals with Overnight Stay3815Laundry Services – Payroll4154Out-of-state Travel Misc Expense3820Uniforms – Payroll4162Out-of-state Mileage Reimbursement – Full Rate3835Elected Official Allowance41633836In Leg Meals and Lodging – PayrollOut-of-state Mileage Reimbursement – ReducedRate3837In Leg Ground Transportation – Payroll4406Prof Dev Instate Tuition/Registration4101Instate Meals with Overnight Stay4450Prof Dev Instate Mileage Reimbursement-Full Rate4103Instate Mileage Reimbursement4451Prof Dev Instate Mileage Reimbursement-ReducedRate4104Instate Travel Miscellaneous Expenses44524105Instate Meals – No Overnight StayProf Dev Out-of-state Mileage Reimbursement –Full Rate4106Instate Lodging44534108Instate Ground TransportationProf Dev Out-of-state Mileage Reimbursement –Reduced Rate4109Instate Mileage Reimbursement-Full Rate4110Instate Mileage Reimbursement-Reduced Rate4150Out-of-state LodgingQuestions? Contact the OSPS Help DeskPayLeaveCodes.docxe-mail: OSPS.Help@oregon.govPage 5Telephone: 503-378-6777Revised 5/13/2021
Statewide Payroll Reference ManualCode ListsPay and Leave CodesSPECIAL CODE DESIGNATORSFor some OSPA pay and leave codes, you may add a digit to track their use for a special purpose. For example, the digit may show the employee is on protectedleave, such as FMLA or CBIW. Or, it may tell OSPA to not use the hours when accruing leave.Codes that can use these special designators have an asterisk (*) beside them. Not all designators are available for the codes with an asterisk. See the PTB2Payroll Benefit Package Table screen for the codes for a particular benefit package. If you want another pay code added to the benefit package, contact the OSPSHelp Desk (OSPS.Help@das.state.or.us).DesignatorUsed forExamplesFHours taken under FMLA1VAF, GLFGHours recorded for an employee who was injured on the job and has a compensable SAIF claim (CBIW2)SLG, LOGICalculates the pay at the OT MLT rate on the PTB2. It allows leave and benefits to continue to accrueHPIJHours worked in "Preferred Worker" status. Requires SAIF3 approval. Will not charge the agency SAIF premiums.RGJ, VAJ1FMLA Family Medical Leave Act2CBIW Continuation of Benefits for Injured Workers3SAIF State Accident Insurance FundQuestions? Contact the OSPS Help DeskPayLeaveCodes.docxe-mail: OSPS.Help@oregon.govPage 6Telephone: 503-378-6777Revised 5/13/2021
Statewide Payroll Reference ManualCode ListsDesignator4Pay and Leave CodesUsed forExamplesNOSPA will not use these hours when accruing leave hours. See Handbooks, Leave Accrual and Reporting.HON, RGNPLeave pay-off entered on the P050. It reduces the leave balance and increases the employee’s gross pay.VAP, CTPWThis allows leave to continue to accrue for leave without pay. Restricted by contract.LOW, LSW1Hours taken under OFLA4LO1, VA12Hours taken under both FMLA and OFLASL2, GL23Hours recorded when the employee is protected under FMLA and has a compensable SAIF claim (CBIW)RG3, VA34Hours recorded for COVID 19 related leaveSL4, VA45Hours recorded when the employee is protected under OFLA-bereavement leave of up to 80 hours per event.FL5, LO56Hours taken under FMLA Exigency LeaveVA6, SL67Hours taken under FMLA Exigency Leave and OFLA LeaveSL7, VA78Hours taken under FMLA Military Caregiver LeaveSL8, VA89Hours taken under FMLA Military Caregiver Leave and OFLASL9, VA9OFLA Oregon Family Leave ActQuestions? Contact the OSPS Help DeskPayLeaveCodes.docxe-mail: OSPS.Help@oregon.govPage 7Telephone: 503-378-6777Revised 5/13/2021
Statewide Payroll Reference ManualCode ListsPay and Leave CodesTIMESHEET CODESCOMPENSATORY TIME odeAddTo 5COBJ/AOBJCTACOMP TIME ACCR Compensatory leave time accrued at time and one half in lieu of overtime pay non-FLSA exemptemployees.PO3111CTBCT ACCR .50PO3111CTESTR C/T ACCRPO3111CTHCOMP TIME HOL Compensatory leave time accrued at time and one half in lieu of Holiday Pay when working on aholiday. (Refer to CBA / State Policy)PO3111CTKC/T ACCR C/BPO3111CTJC/T ACCR C/BPO3111CTOCT MAN OTMandated compensatory time leave accrued for overtime work. Includes when time worked isto offset SL hours in the same period. (Refer to CBA / State Policy)PO3111CTQCT C/BCompensatory leave time accrued at straight time rate when called back to work outside ofregular shift schedule. Refer to CBA / State Policy.PO3111Compensatory leave time accrued at time and one half when start time worked is differentthan regular scheduled start time.Compensatory leave time accrued at 1.0 when called-back from vacation/day off status fortravel duty, Honor Guard, etc. in excess of 40 hours. (Refer to CBA)Compensatory time accrued at a 2.5 accrual rate for field investigation/crime scene teammembers who are on callCompensatory time accrued at a 2.0 accrual rate for medical staff who are on call.On the P003 and P004 Time Capture screens, OSPA compares the amounts entered in the summary Total Reg, LWOP, and Other fields at the top of the screen to the total number of HOURS entered for TYPES in each ofthese categories in the detail portion of the screen. For this column, the hours for a pay type with R would be added to Total Reg, with L to LWOP, and with O to Other. See the Statewide Payroll Reference Manual, OSPASystem Related Documents, Screen Guides, PTB2 and Payroll Processes Using OSPA, ODT, Entering Time and Timesheet Entry.5Questions? Contact the OSPS Help DeskPayLeaveCodes.docxe-mail: OSPS.Help@oregon.govPage 8Telephone: 503-378-6777Revised 5/13/2021
Statewide Payroll Reference ManualCode ListsOSPACodePay and Leave CodesPTB2DescriptionDetailDescriptionOTCodeAddTo 5COBJ/AOBJCTRC/T ACCR C/BCompensatory time accrued by medical staff for call back using an accrual rate of .1667. Percontract.PO3111CTSCOMP TME STCompensatory leave time accrued at straight time (1.0) rate in lieu of additional straighttime pay for FLSA non-exempt employees.PO3111CTTC/T HOL C/BCompensatory time accrued using a 1.5 accrual rate for medical staff who are on call onselected holidays.PO3111CTUC/T ACCR C/BCompensatory time accrued at a 1.0 accrual rate for medical staff who are on call.PO3111CTVC/T ACCR C/BCompensatory time accrued at a .3334 accrual rate for medical staff who are on call.PO3111CTXC/T ACCR 2.5Compensatory leave time earned at two and one half times (2.5) rate for working on a holidaythat extends beyond normal hours per OSPOA CBA.P03111CTYC/T HOL C/BCompensatory time accrued
CTT C/T HOL C/B Compensatory time accrued using a 1.5 accrual rate for medical staffwho are on call on selected holidays. P O 3111 CTU C/T ACCR C/B Compensatory time accrued at a 1.0 accrual rate for medical staffwho are on call. P O 3111 CTV C/T ACCR C/B Compensatory time accrued at a .3334 accrual rate for medical staff who are on call. P O 3111
