WIXLIB

Omnixx Console and Trainer Manual2Omnixx Console User FunctionsThe functions described in this chapter are used to enter and manage user accounts. TheOmnixx database controls access to all Omnixx applications (Omnixx Force, OmnixxTrainer and Omnixx Console) by several security descriptors, one of which is useraccounts.The functions described in this chapter include the following: Select User, Add NewUser, Modify User, Delete User, and Reports. To access any of these Device functions,click on the Users heading listed in the Main Menu of the Omnixx Console interface. Adrop-down menu of available functions will be displayed.UsersHeadingFigure 2-1 – Omnixx Console InterfaceAs a TAC, you will only be authorized to perform limited functions in the Consoleapplication. Although all Console Menu subjects are listed, you will only be able toaccess the Users section and subsections (such as Reports).16

Omnixx Console and Trainer ManualYou must click on the Users icon (purple symbol to the left of Users) to expand thefunctions into view as demonstrated in Figure 2-2 – Omnixx Console ExpandedFunctions.Figure 2-2 – Omnixx Console Expanded FunctionsAdd New UserThe Add New User function is utilized to add a new User to the selected sub-agency listin the Omnixx database.Note: Before adding a new user, the TAC must have the user’s name, last four digitsof the user’s social security number, desired password, and challenge question andchallenge answer (optional).To Add a User: Click the Add New User option that appears in the Users drop-down menu(demonstrated in Figure 2-3 – Omnixx Console Main Menu – Add New User)17

Omnixx Console and Trainer ManualFigure 2-3 – Omnixx Console Main Menu – Add New User The following Add User dialog box will appear:Figure 2-4 – Add New User Dialog Box Enter the following information into the fields:o User ID – The User ID for this user. Use upper case when entering alluser information. The User ID must follow the standard DCI format (firstletter of first name, last name up to 15 characters, and the last four digitsof the user’s social security number). John Doe (SOC 245351234) wouldbe entered as JDOE1234. Omnixx will not allow two users to have thesame User ID.o Status – Defines whether this user will be considered Active or Disabled.When entering a new user, be sure to choose “Active” as the user status.o Miscellaneous – Leave this section blank. Click the Next button to continue. If the User ID that you entered has already been entered into the Omnixxdatabase, the following error message will be displayed:18

Omnixx Console and Trainer ManualFigure 2-5 – User Successfully Added Confirmation If you received the above error, click the OK button. You should then try usinganother name combination. Enter the user’s middle or nickname initial instead ofthe user’s first name initial when calculating the Operator ID. If the User was successfully entered into the Omnixx database, the followingconfirmation will be displayed:Figure 2-6 – User Successfully Added Confirmation The user’s default password is automatically set as his User ID. You will need tochange this password on the next screen. Click the OK button to continue. TheUser Password screen for the selected user is displayed.Figure 2-7 – Add New User – User Password Dialogue19

Omnixx Console and Trainer Manual Enter the following information into the fields:o New Password – Defines the password associated with the new useraccount. The password may be alpha/numeric and must be at least 6characters and no more than 20 characters. The password MUST beentered using uppercase!Note: CJIN and some CAD systems limit the password to 6 alpha/numericcharacters. If the operator will be using a mobile, it is recommended tocreate a 6-character alpha/numeric password to prevent login problems.o Re-Enter New Password – Verifies the password associated with the newuser account. The password MUST be re-entered using upper case!NOTE:If the data entered New Password and Re-Enter NewPassword fields do not match, the administrator will beprompted with the following error:Figure 2-8 – Password Error Warningo Expiration Date – Defines an expiration date for this user’s password.This field defaults to 90 days from today’s date. Click the box touncheck it, changing the password to non-expiring.o Challenge Question – Allows the user to enter a question that can be usedin the event that his/her password needs to be reset. The ChallengeQuestion can be asked by a TAC to validate the user’s identity. This is anoptional field, but may be beneficial to agencies with a large userpopulation.o Challenge Response – Allows the user to enter the answer to theChallenge Question in the event that his/her password needs to be reset.The Challenge Response will be provided to the TAC to validate theuser’s identity. Click the Next button to continue. The User Point-of-Contact screen for theselected user is displayed.20

Omnixx Console and Trainer ManualFigure 2-9 – Add New User - User Point-of-Contact Information Screen Enter the appropriate information and click the Next button to proceed. If theUser record was successfully entered into the Omnixx database, the followingconfirmation will be displayed:Figure 2-10 – Add New User - ConfirmationSelect UserThe Select User function allows a TAC to select an existing user from the Omnixxdatabase for their sub-agency. After a user has been selected, any configuration changesthat are made will pertain to this particular user, until a different user is selected.To Select a User: Click on the Select User option that appears in the Users drop-down menu.21

Omnixx Console and Trainer ManualFigure 2-11 – Omnixx Console Main Menu – Users Menu A list of all the users belonging to the selected sub-agency that have previouslybeen added to the Omnixx database is displayed in the Functionality Area.Step 1Step 2Figure 2-12 – Users – Available Users List Highlight the appropriate User by clicking on it. Click the OK button to proceed. The identifier of the selected User now appears in the User field in the SummaryArea of the interface. This record can now be modified or deleted by the TAC byclicking on the appropriate function.Figure 2-13 – Omnixx Console Summary Area22

Omnixx Console and Trainer ManualModify UserThe Modify User function allows the TAC to make changes to information that hasalready been added to the Omnixx database for a particular user, such as an incorrectname. It is important to note that Omnixx does not currently allow changing a UserID once it has been assigned.Note: Only DCI can move a user to another agency. If a user leaves your agency, youshould “disable” the operator and notify DCI by sending a text message toterminal PIU or contact your Training Specialist.To Modify a User: Select the Modify User option that appears in the Users drop-down menu.Figure 2-14 – Omnixx Console Main Menu – Users Functions If a user has already been selected (as mentioned in the previous section of thismanual), the User Identification screen is then displayed and populated with thepreviously entered information for the selected user. The User ID is displayed ingray text because it cannot be changed.Note: If a user has not been selected, a list of all available users for the TAC’ssub-agency will appear in the Functionality Area of the interface. Youmust now select the user to be modified by highlighting the user name andclicking the OK button.23

Omnixx Console and Trainer ManualFigure 2-15 – User Identification Screen Make any desired changes (if any) to the current information. Click the Next button to proceed to the next step. The User Password screen forthe user is then displayed and is populated with any previously enteredinformation, except for the password.Figure 2-16 – User Password Screen Make any desired changes (if any) to the current information. To change the user’s password, enter a new password in the New Password fieldand Re-enter New Password field. If disabling an operator (i.e. no longer an employee at your agency), changeSTATUS to Disabled by clicking the drop-down menu and selecting Disabled.24

Omnixx Console and Trainer Manual Click the Next button to proceed. The user’s Point-of-Contact informationscreen is then displayed and populated with any previously entered information.Figure 2-17 – User’s Point-of Contact Screen Make any desired changes (if any) to the current information, and click the Nextbutton to proceed. In the above example, the user’s middle name was changedfrom Henry to Harold.Figure 2-18 – User’s Point-of Contact Screen – Confirmation of Change25

Omnixx Console and Trainer ManualDelete UserThe Delete User function allows the TAC to delete an existing user from the Omnixxdatabase. Use this feature to delete a User ID that was entered incorrectly.Warning: Deleting a user will completely remove the user from the Omnixx database,along with his certification authorizations, test history, etc. The only time a TACshould delete a user is when a User ID was entered incorrectly and the student has notyet attended certification class or tested. Once the incorrect user has been deleted, thecorrect user information may be entered.To Delete a User: The operator to be deleted must first be selected. Follow the instructions in the“Select A User” section of this booklet. Once selected, click on the Delete User function that appears in the Users dropdown menu.Figure 2-19 – Omnixx Console Main Menu After clicking on the delete user function, the following form will appear:26

Omnixx Console and Trainer ManualFigure 2-20 – Delete User Confirmation Type the word DELETE into the empty field, making sure it is in all capitalletters. Click the NEXT button to continue. A second Delete Confirmationscreen is then displayed.Figure 2-21 – Second Delete Confirmation Screen In this box, the word DeLeTe must be typed exactly as shown, with only everyother letter being capitalized. Click on the NEXT button to complete the deletionprocess. Omnixx will generate a response indicating that the user has been deleted.27

Omnixx Console and Trainer ManualFigure 2-22 – Selected User Deleted Confirmation Screen Click OK once again. Omnixx generates a response indicating that the deletionof the user is complete.Figure 2-23 – Delete User Completed28

Omnixx Console and Trainer ManualUser ReportsThe User Reports function is utilized to display various customizable reports on users inthe Omnixx database. A TAC can only print reports on the users in the TAC’s subagency. These reports include: User SummaryUse this report to:1) Determine what applications a user is authorized to access (OFB – ForceBrowser, OC – Console, OT – Trainer); all users are authorized to accessForce and Trainer once they successfully complete certification class, whileonly TAC’s have authorization for Console.2) Determine who at your agency is authorized as a TAC. User Certification Status SummaryUse this report to:1) Search for a user by name2) Search for a user by User ID3) Search for users who will be expiring within a given period of time (next 3060-90 days, 6 months, etc.)4) Search by module certification (who is certified at an agency in a certainmodule) User Test History SummaryUse this report to:1) Determine what tests a particular user has taken with results2) Determine what users has taken a particular test (displays users names and/orID’s)As a TAC, the most commonly used report will probably be the User CertificationStatus Summary report.To Build a User Certification Status Summary Report: Click on the Reports option that appears in the Users drop-down menu to displaythe Reports options.29

Omnixx Console and Trainer ManualFigure 2-24 – Users Reports Option Click on the User Certification Status Summary Report option. The followingdialog box will appear:Figure 2-25 – User Certification Status Summary Report Select which fields you want to see on the report by clicking in the Field columncheck boxes. Fields which are checked will appear in the report. The Filter column allows the report to be customized as needed. Make sure youragency ORI is selected in the Sub-agency field. The Order field sets the sorting order. To see a report sorted by users’ lastnames, set the Order field of the Last Name to 1 and choose the Order priorityfor the remaining fields.30

Omnixx Console and Trainer Manual If Expiration Date is set for ALL, the report will list all users and theircertification status. You may use the Expiration Date field to display only records expiring within aspecific period of time (30 days, 60 days, 90 days, 6 months, etc.). Click Show Report to generate the report you selected. The report will bedisplayed in a new window of your Web browser. With the example Summary Report from figure 2-25, the following report wouldbe generated:Figure 2-26 – User Certification Status Summary Report Example Close this Web browser window to go back to the Report page. Click Done to close the Report page and return to the Omnixx Main Menu.31

Omnixx Console and Trainer Manual3Student EnrollmentsThis portion of the Omnixx manual provides instructions on enrolling students forDCI classes. This process involves accessing the SBI’s Web page and completing asimple on-line form for student enrollment. This process is temporary, however. In alater release of Omnixx, Datamaxx will provide a software component that willincorporate class enrollments into the existing Omnixx software. Student Enrollments Note: Before enrolling a student in a class, the student must be entered into Consoleby the agency TAC! The enrollment requires the User ID as part of theenrollment information, which is only available AFTER entry into Console. Donot attempt to guess the User ID, as that ID may already be assigned to anotheruser!To access the DCI class schedules: Go to the DCI’s Web site. The URL, which must be typed exactly as it appears,is sbi.jus.state.nc.us Click on the link for class enrollments. The following page will appear:32

Omnixx Console and Trainer ManualFigure 3-1 – DCI Class Enrollment – State Map When the state map appears, click on the portion of the state (DCI district) forwhich you wish to view the class schedule. This page may be printed in itsentirety if needed.Figure 3-2 – DCI Class Enrollment - Class View33

Omnixx Console and Trainer Manual The class schedule will display show the following:o Class Location – the location where class is being heldo Training Dates – the days class is being heldo Class Dates and Time – the day(s) and beginning time for each modulethat is scheduled for that instructional periodo Class Title – the modules that are scheduled during that instructionalperiodo Status – one of the following status types will be displayed: OPEN - indicating class enrollments are still being accepted FULL – indicating class is closed to further enrollments CANCELED – indicating the module(s) have been canceled forthat instructional period After choosing the class in which to enroll the student(s), click on the Enroll linkbeside the instructor’s name. A form will appear for the student enrollment.Figure 3-3 – DCI Class Enrollment Form This form allows for the entry of up to three individuals’ information to beentered. The form consists of the following fields which must be completed:34

Omnixx Console and Trainer Manualo Email Address of Person Authorizing Enrollment – this is the emailaddress of the TAC or other authorized person who is enrolling thestudent(s) for class. DCI will use this to contact the agency forconfirmation of enrollment or notification that the class is full.o Class Date – this is the beginning date of the class for which thestudent(s) are being enrolled.o Agency – the name of the enrolling agency.o ORI – the ORI of the enrolling agency.o Name – the name of the student being enrolled. The name should beentered using LAST,FIRST MIDDLE format. This field appears threetimes on this form.o User ID – the User ID of the student being enrolled. This field appearsthree times on this form.o Module Indicator fields (M1 through M6) – these check boxes are usedto indicate the module(s) for which each operator is being enrolled. Usinga mouse, check the box(es) that correspond to the modules being enrolled.o Person Authorizing Enrollment – the name of the person authorizing thestudent enrollment. The name should be entered using LAST,FIRSTMIDDLE format. Once all appropriate information has been entered on this form, click the Submitbutton. DCI will generate an email message to the appropriate DCI Trainer withthe enrollment information.Student CancellationsTo cancel a DCI student enrollment: From the DCI class enrollment state map, click on the portion of the state (DCIdistrict) of the DCI Trainer for which the student enrollment had been previouslysubmitted. Click on the Cancel link beside the instructor’s name. A form will appear for thestudent cancellation. This form consists of the following fields which must be completed:o Email Address of Person Authorizing Cancellation – this is the emailaddress of the TAC or other authorized person who is canceling thestudent(s) enrollment. DCI will use this to contact the agency forconfirmation of cancellation.o Class Date – this is the beginning date of the class for which thestudent(s) was originally enrolled.35

Omnixx Console and Trainer Manualo Agency – the name of the canceling agency.o ORI – the ORI of the canceling agency.o Name – the name of the student being cancelled. The name should beentered using LAST,FIRST MIDDLE format. This field appears threetimes on this form.o User ID – the User ID of the student being cancelled. This field appearsthree times on this form.o Module Indicator fields (M1 through M6) – these check boxes are usedto indicate the module(s) for which each operator is being cancelled.Using a mouse, check the box(es) that correspond to the modules beingcancelled.o Person Authorizing Cancellation – the name of the person authorizingthe student cancellation. The name should be entered using LAST,FIRSTMIDDLE format.Figure 3-4 – DCI Class Cancellation Form Once all appropriate information has been entered on this form, click the Submitbutton. DCI will generate an email message to the appropriate DCI Trainer withthe cancellation information.36

Omnixx Console and Tr

Omnixx Console and Trainer Manual 4 1 Welcome to Omnixx Console, the administrative module of the new Omnixx suite of products from Datamaxx Applied Technologies, Inc. Omnixx Console is an HTML based application that is designed to manage and administer Omnixx Force and Omnixx Trainer cli