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Preliminary Safety AssessmentProcess Overview4 January 2014Jim Oberhofer KN6PEUpdated: 12 January 2016Cupertino ARES/RACES
CARES missionThe mission of Cupertino ARES is to maintain and train AmateurRadio volunteers capable of providing professional emergencycommunications, increasing the City's emergency responseeffectiveness, and speeding the recovery effort.Cupertino ARES/RACES2CARES Event Timeline
The City’s response prioritiesAddress immediate life safety problemsAssess the integrity of and stabilize Cupertino’s criticalinfrastructure Water Sanitary AccessPerform search and rescue, health and welfare, establish sheltersExecute recovery operationsCupertino ARES/RACES
Earthquake ScenarioWhat is everyone doing? Initial Response AssignmentsCity Staff Inspect City facilities Staff the EOCCounty Fire Fire suppression Search and Rescue Mutual AidCounty Sheriff Public Safety Law and OrderCERT, MRC CERT operations (SAR, medical, care and shelter,etc.) and support for:– Organized neighborhoods– ARK ICS, responseCARES Preliminary Safety Assessment Field communications (ARKs, Fire Stations, shadows) Infrastructure Safety AssessmentCupertino ARES/RACES
Earthquake ScenarioServed AgenciesCritical NeedCity of Cupertino1.2.3.4.Santa Clara County Fire1. Infrastructure Safety Assessment2. Community contact at Fire StationsCupertino Sanitary DistrictInfrastructure safety assessmentSan Jose Water CompanyInfrastructure safety assessmentOther critical agenciesNeedCupertino Medical CenterCommunications with the cityCal WaterInfrastructure Safety AssessmentSanta Clara Valley Water DistrictInfrastructure safety assessmentUnion Pacific RRInfrastructure safety assessmentCounty EOCCommunications with the cityPreliminary Safety AssessmentARK communications supportCritical facility staffingGeneral communications supportCupertino ARES/RACES
Preliminary Safety AssessmentWhat is it?Situation The Cupertino EOC needs a rapid assessment of the state of the cityso that response resources can be assigned to have the maximumimpact. During city-wide disasters, regular communications channels may bedisrupted, leaving EOC decision-makers with little information to goon.Cupertino ARES/RACES
Preliminary Safety AssessmentWhat is it?Response CARES is chartered to provide Preliminary Safety Assessment(PSA) information when a disaster occurs.Definition An assessment of magnitude. A PSA report occurs early in an emergency. While information maybe fragmented and incomplete, whatever data is available willprovide the City with a preliminary assessment of the damage so theEOC can determine the best response to save lives, protectproperty, and speed the recovery. Early Safety Assessment reports should not be delayed by gettingmired in detail in an effort to obtain more extensive assessmentinformation.Cupertino ARES/RACES
Preliminary Safety AssessmentWhen do we do it?Self-evident Events Earthquakes These events have the potential for significantdamage throughout the Bay Area.Non-evident Events Flooding May be localized to a specific area Man-made disasters Whenever requested by the EOCCupertino ARES/RACES
Authorization to activateCupertino ARES/RACES
The PSA Process1. Once the shaking stops Take care of yourself your family Determine the condition of your family; apply first aid if necessary. Determine the structural soundness of your home; evacuate if necessary. your neighborhoodPerform the Preliminary Safety Assessment What you do depends on your situation. Do not put your personal safety at risk. Do not exceed your physical ability to perform the assessment.Cupertino ARES/RACES
The PSA Process2. Check into the Net Turn on your radio and listen. If you are the first person on the frequency and have the capability toperform as an Net Control Operator, establish the CARESEmergency Net, or Check in to the net when check-ins are requested. If directed, perform the PSACupertino ARES/RACES
The PSA Process3. Collecting the data Collect information on InjuriesStructure damageFiresHazardsAccessusing COES 105 Situation Status /PSA (Preliminary SafetyAssessment) FormCupertino ARES/RACES
http://www.cupertinoares.org/ccc/formsCupertino ARES/RACES
Cupertino ARES/RACES
The PSA Process3. Collecting the data filling out the form2/6/1 2 8: 45amJim o kn6peP2024HeaderDate/TimeWhen you performed the PSAPerformed by:This is youCommand PostLocation:Use if you are part of an Ark deployment. Otherwise,leave blankStreet: Between and:Use if you are part of an Ark deployment. Otherwise,leave blankMap Grid:Use Santa Clara County map for the grid where you areoperatingNumber of units.This is the survey size of the houses you checked.Control No:Use if you are part of an Ark deployment.Otherwise,Cupertino ARES/RACESleave blank
16171819202122232425Tantau AveLAMABlaney AveAStevens Creek BlvdANAOPACupertino ARES/RACES
The PSA Process3. Collecting the data Category refresher Simple Triage and RapidTreatment – START RPM. Respiration Profusion Mental statusCupertino ARES/RACES
The PSA Process3. Collecting the data Category refresherDamage Assessment Light damage Moderate damage Heavy damageCupertino ARES/RACES
The PSA Process3. Collecting the data Category refresherFire, Hazards, Access What you see What you hear What you smellCupertino ARES/RACES
The PSA Process3. Collecting the data filling out the form 80 541 Woodhill court2671 Pinebrook Ct965 Stelling Road3011 Main SectionThe CountIndicate the number of encounters that meet this criteriaNotes/AddressesFor Life-threatening or property-threatening, list theaddressesNote: When done, total up each block and write the number“somewhere” for easy reporting.Cupertino ARES/RACES
The PSA Process3. Collecting the data filling out the formFooterStatus Report Logged?Use if you are part of an Ark deployment. Otherwise,leave blank.Roll-upUse if you are part of an Ark deployment. Otherwise,leave blankCupertino ARES/RACES
The PSA Process4. Prepare your Message Message ID -- Assigned by the Net Control Operator Precedence -- determines the urgency of the message(Emergency, Urgent, Routine, Health & Welfare) Destination -- If omitted, deliver to EOC Planning or Ops Section Date/Time -- Time the message was created. If omitted, receivingstation enters the Date/Time the message was received. Subject – If omitted, “PSA” The Message -- PSA Report numbers onlyif you have Emergency Traffic nature andlocationCupertino ARES/RACES
Message Handling4a. Precedence (Priority) Emergency -- Life-threatening: Situations, reports, and updates thatmight directly result in deploying or prioritizing resources for anincident involving life-saving efforts. When in doubt, DO NOT usethis designation. Urgent -- Property threatening: Situations and reports of newthreats, revised flood projections, wind direction changes in a majorfire, and reports of additional damage from earthquake aftershockssuggesting additional rescue efforts or surveillance. Routine – PSA reports, correspondence between agencyrepresentatives, material and logistics messages, routine resourcerequests, shift planning, relief requests, etc. Health & Welfare -- Includes welfare inquiriesCupertino ARES/RACES
Message Handling4b. Precedence (Priority)Handling Mixed Urgency Messages If you have a mix of different message priorities, deliver thespecific message priority (EMERGENCY and URGENT) whencalled. Deliver the balance of the PSA report (ROUTINE) when called.Cupertino ARES/RACES
Cupertino ARES/RACES27CARES Event Timeline
Message HandlingWhat it sounds like - Sending a PSA C:NCS:“Net Control, this is KJ6WBF with PSA Traffic for the EOC”KJ6WBF acknowledged. EOC, are you ready to copy PSA traffic?“EOC is ready”KJ6WBF, your message number is 30. Send your traffic to the EOC.“EOC, This is KJ6WBF with PSA Traffic, message #30. Break”“OK, Continue”“Map coordinate is ‘Lima 22’. Number of houses surveyed is 28. Break”“OK, Continue”Section 1 is 14, 0, 0, 0. Break”“OK, Continue”“Section 2 is 15, 13, 0. Break”“OK, Continue”“Section 3 is 0. Break”“OK, Continue”“Section 4 is 0, 0, 0, 2. Break”“OK, Continue”“Section 5 is 0. End of Message. This is KJ6WBF”“Acknowledged. This is EOC, K6FJC back to net.”This is KD6TQJ, Net Control for the Cupertino Emergency Net.Other stations with any traffic, please identify now.Cupertino ARES/RACES
kd6qpp kn6pe kj6wbf kg6teu29283031091 2 091 5 091 80920P20M1 8L22O 031000130101210500What happens at the EOC?1.Net Control Operator directs PSAtraffic to the PSA Recorder.2.PSA Recorder receives and recordsthe PSA reports.3.Rolled up reports are delivered toDOC (CCC Liaison) in the EOC.4.The DOC helps the city EOC staffassess if there are particular portionsof the city worse off than others.Cupertino ARES/RACES
Cupertino ARES/RACES
PSA Recording – Spreadsheet by packetCupertino ARES/RACES31CARES Event Timeline
Initial Response OpsPSA activitiesCARESActivationEventoccursNCS staffedin the fieldRespond from where we stand Van at the EOCand is staffedCARES FRsDecision toon stationdeploy FRsEOC isstaffedFirst EOC RespondersNCONCO, RRO, all CARES-Take CARES check-ins-Direct Life-threatening-Establish frequency guardtraffic to EOC-Queue Life-threatening traffic-Queue Property-threatening traffic- Direct PSA traffic to the PSA Recorder-Check for FR availabilityShift Supervisor-Request a Spot-check-Direct to start PSAs-Assess need for field deployment-Identify a Packet Op for PSA recording-Direct a Driver to retrieve the Van-Direct RRO to the EOC-When done, send PSA summaryto EOC by Packet8 hrsInitial Field AssignmentsFRs-Setup at the ARC, Field locations-Set up Packet Kits-Receive, Send ARC traffic-Sort, prioritize, and send trafficShift Supervisor-Decision to deploy to the field-Make field assignments, Voice & Packet-Get the Packet Kits to the ARCsTermsFR – Field ResponderNCO – Net Control OperatorRRO – Radio Room OperatorShift Supervisor-Confirm additional Informationrequirements-Direct Responders-Resource Planning-Pass PSA Traffic to the ARCs by PacketCupertino ARES/RACES32CARES Event Timeline
Preliminary Safety AssessmentPSA Drill When:Saturday, 18-Jan, 8:00am to 9:30am Where:Operate from your home location Who:All CARES members, a SS, NCO, RRO, & PSA Recorder What:1. Develop a damage scenario that you think wouldbe typical of your neighborhood. How:1. Download the PSA Form2. Net is called at 8:00a, take check-ins3. Simulate or actually go through your assessmentprocess; Use the PSA data collection form.4. Over the next hour, CARES members sendPSA messages based on precedence5. On-air critique at about 9:00am6. Secure the netCupertino ARES/RACES
Thank youAny Questions?!Cupertino ARES/RACES34CARES Event Timeline
Extended Response OpsTactical, Message & Resource NetMsg-NCOOn TAC-2 (146.460)Decision todeploy FRsMessageNCS OpsMessage Net0 hrsMsg-NCS-Establish Msg NetEOC isstaffedTactical NetResource NetShift Supervisor-Make field assignmentsMsg-NCO-Check in Field Responders-Confirm Tac Calls, direct trafficFRs-Check in to Msg Net-Send traffic to the EOCNCO-NCO becomes Resource NCSShift Supervisor-Direct Field Responders, RRO to check outEOC-Decision for multiple of TAC-1 and check in to TAC-2Op PeriodsShift Supervisor-Confirm add’l Info requirements-Direct Responders-Resource Planning-Make Message NCO assignment-Pass PSA Traffic to Arks by PacketResourceNCS OpsResource-NCO-Check in members-Check for FR availability-Dispatch FR assignments-Track FR to assignment-Begin next shift planningFRs-Receive and travel to FR assignment-Check out of Resource Net on arrivalCupertino ARES/RACES36CARES Event Timeline8 hrs
Cupertino ARES/RACES
Cupertino ARES/RACES Message ID-- Assigned by the Net Control Operator Precedence-- determines the urgency of the message (Emergency, Urgent, Routine, Health & Welfare) Destination -- If omitted, deliver to EOC Planning or Ops Section Date/Time -- Time the message was created. If omitted, receivi
