WIXLIB

SUPPORT FACULTY & STUDENTSWITH USING D2LAcademic Chair Guide

Technology-enabled courses in D2LNSCC will use D2L for allcourses by September 2017This guide shows howto navigate D2L and usePeopleSoft Queries to seehow faculty and studentsare doing with using D2L.2

ARE YOU NEW TO D2L?You may want to start by viewing these two videos. They willintroduce you to NSCC’s D2L and show you a few things before youstart to look at your facultys’ courses. Take a Tour using NSCC’s D2L Explore Commonly used Tools3

STEP 1Get a list of the courses your faculty are teachingusing Peoplesoft.Log onto PeopleSoft and usePeopleSoft QueryNS SR 417 INSTRUCTR SCHEDIt lists the courses a faculty isteaching for a term.Enter these prompts:%INSTI1171%4

Example list in PeopleSoftUse these features to search forcourses in D2L5

STEP 2Log onto D2LB. SEARCHYou can search on course code,course name, faculty’s name,and class numberA. ROLESMake sure yourrole is AcademicChair or all RolesMarc6

STEP 3Look for Minimum RequirementsMINIMUMREQUIREMENTS1. NEWS: Welcome message2. CALENDAR: Due dates3. CONTENT: - Course overview- Course outline/workplan- Course materials4. PROFILE: Profile picture5. GRADES: Grade book with grade itemsCHOOSEA COURSE6. MANAGE FILES: Copyright folder7

NEWS & COURSE CALENDAR1LOOK FORNEWSMINIMUMREQUIREMENTNewsThere is a welcomemessageCourse CalendarThere are due dates anddatesTO FINDREQUIREMENTSClickCOURSE HOME2LOOK FORCOURSECALENDAR8

MINIMUMCOURSE CONTENT3REQUIREMENTLOOK FORWELCOME MODULEIncludes course overview andcourse outline and workplan33There is a WelcomeModule with courseoverview and course outlineand workplanThere are other moduleswith course materialsTO FINDREQUIREMENT1. Click ContentLOOK FOROTHER MODULESwith course materials.To get a closer look,click on the moduleand on the documents.2. Click TABLE OFCONTENTS to showcontents in the right column9

MINIMUMPROFILEREQUIREMENTThere is a close upprofile photo of faculty4LOOK FORPROFILE PHOTOFaculty assigned to the course andstudents registered in the course willshow up on the class list.TO FINDREQUIREMENT1. Click COMMUNICATION2. Choose CLASSLIST10

MINIMUMGRADESREQUIREMENT5LOOK FORGRADEITEMSThere is a Grade bookset up in Grades with agrade item for every evaluation on the coursework plan.TO FINDREQUIREMENT1. Click ASSESSMENTS2. Choose GRADES11

MANAGE FILESMINIMUMREQUIREMENTThere is a copyrightfolder set up in ManageFiles. All copyrightpermissions need to beuploaded in this folder.6LOOK FORCOPYRIGHTFOLDERTO FINDREQUIREMENT1. Click EDIT COURSE2. Click MANAGE FILES12

HOW ARE YOUR FACULTY DOINGWith meeting NSCC’s minimum requirements?If your faculty need help building courses to meet minimum requirements they can: Use the guide, Build Your Technology-Enabled Course Use the self-paced video, Build Your Technology-Enabled Course Submit a Service Desk ticketNOTE: Early fall there will be a report available with easy to use metrics onfaculty usage of D2L. It will be able to let you know how faculty are using D2Lfor each of their courses.13

HOW ARE YOUR FACULTY DOINGWith using content in a manner that follows the Copyright Act?Copyright rights and responsibilities apply to faculty’s use of D2L. They have the same educations users’rights teaching in D2L that they have in the physical classroom; and the same responsibilities to use contentin a manner that meets the conditions set in NSCC Policies and the Copyright Act.Click NSCC D2L & Copyright for a one-pager on copyright at NSCC.If your faculty are not sure if copied content qualifies as fair dealing or as an educational use exception inthe Copyright Act or is posted under a permission or license agreement, they can: Use Copyright Decision Tool Ask Campus Librarian to review course(s) Contact the Copyright Office at copyright@nscc.ca14

HOW ARE STUDENTS DOING?1. View students’ grades in D2LA. Click Assessmentand choose GradesB. Click Enter GradesStudents’ grades in D2L15

HOW ARE STUDENTS DOING?2. View students’ grades in PeopleSoftGrades data from D2L is currently imported into PeopleSoft once a week on Sunday evenings. A query wascreated in PeopleSoft to report on this data.Login to PeopleSoft and navigate to the Query Viewer and enter NS D2L 002 ASSN AND GRADESSeveral prompts are required:TERM: Enter the term to search, it can be either the fall, winter, spring or year long term.FOR EXAMPLE: 1168, 1171, 1175, 1169.CAMPUS: Use the campus abbreviation, e.g. Insti, Water, Truro.DO NOT LEAVE THIS FIELD BLANK.INSTRUCTOR: If you wish to view all instructors use % otherwise enter the 7 digit emplid.DO NOT LEAVE THIS FIELD BLANK.FINAL GRADES: To view only the Final grade, or current final grade, for a class enter Y. To view theFinal grade along with all the individual grade items enter %. DO NOT LEAVE THIS FIELD BLANK.STUDENT ID: If you are looking for a specific student enter their 7 digit emplid, otherwise enter % toview all students. DO NOT LEAVE THIS FIELD BLANK.16

EXAMPLE PROMPTSTerm 1168, Truro Campus, all instructors, allstudents, showing both theirDetail grades and current Final Grade%Term 1168, Truro Campus, all instructors, allstudents, showing theirCurrent Final Grade, only.Y17

HOW ARE STUDENTS DOING?1. View in D2LA. Click CommunicationB. Choose Class ProgressThis is a summary for all students. To get more information, click student’s name.2. View Student Usage MetricsEarly fall there will be a report available with easy to use metrics on student usage.18

A COUPLE OF THINGS YOU NEED TO KNOWA. Academic Chair ROLE in D2LThis role gives you access to your faculty’s classroom coursesand any online courses they are assigned to teach.You can view content in the courses but cannot edit, delete or changeanything.NOTE: It is best to leave your Role at All RolesB. Course titles in D2LStarting in September, course title in live shells will contain Subject code, catalog nbr, course title,online or blended information, Instructor name, and class nbr. You will be able to search on anyone of these features.Example:ICOM3310 – Technical Training (B) - Marc Scarfone 3808Note: To find your faculty’s course development shells, you may need to have faculty rename thecourse title to include these features or you can search by user rather than course title.Click “Search by User” for instruction on how to do this19

A COUPLE OF THINGS YOU NEED TO KNOWC. D2L Course End DateThe end date on the courses will be extended by 4 weeks so students do not lose access to theircourses on the last day of the semester.D. Student Email AddressA student’s NSCC email address will now come over to D2L. NOT their preferred email.20

AD HOC SECTION ASSOCIATIONS(formerly Combined Sections)Class Section 001What is an Ad Hoc Section Association?This functionality provides the ability to group class sectionstogether into one D2L Shell.Why Associate Sections?To manage content and learning more efficiently acrossmultiple sections of the same or similar course.SameSemesterClass Section 003Class Section 004What is the process to have Course Shellfor ACTG 1000Class Section 002SameCourseFaculty will complete the request form and send it to their Academic Chair. Academic Chair’s will review and if approvedsend the request to their Administrative Assistants to complete in PeopleSoft.Note: All Ad Hoc Section Associations must be completed inPeopleSoft before the 1st day of classes.21

HELP & SUPPORT1. Video: Use D2L To Support Faculty andStudentsD2L Learning and Support Site2. NSCC D2L CommunityGo to D2L Community to: Ask questions Share ideas Participate in “First Friday”webinars Stay updated on News22

HELP & SUPPORT3. Service DeskSubmit a Service Desk ticket4. Our NSCCCheck out D2L Project Updates for news and updates23

NSCC D2L Community Go to D2L Community to: Ask questions Share ideas Participate in "First Friday" webinars Stay updated on News 22. 3. Service Desk Submit a Service Desk ticket 4. Our NSCC Check out D2L Project Updates for news and updates HELP & SUPPORT 23.