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Types of College BoardAccommodationsReading/Seeing Text (continued)AccommodationDay(s)Assistive Technology1 DayCompatible (ATC )What to Know Braille1 Day American SignLanguage (ASL)1 Day Digital version of the test, delivered on a flash drive.For use with screen readers and other assistive technologyStudent is automatically given 100% extended time on thewriting and language section only.Student must use the entire time for which they are approved.They cannot move to the next section when they are finished,even if they are the only student testing.Student will receive either a EBAE with Nemeth Math or UEBwith Nemeth Math test book.Student will receive a Braille Figure SupplementTypically approved with another accommodation such as scribeor braillewriter to record answers.Student will receive test directions, the only listening portion ofthe SAT/PSAT, in ASL by an adult.Interpreters must meet testing staff requirements (i.e. must bean employee of the district, must complete test administration23training)

Types of College BoardAccommodationsRecording AnswersAccommodation Day(s) What to Know Writer /Scribe1 Day Student will have an adult transcribe answers onto the answer sheet.Student automatically receives 50% extended time and extra breakson all sections.Student must use the entire time for which they are approved. Theycannot move to the next section or end the assessment when they arefinished, even if they are the only student testing.SettingAccommodationDay(s) What to Know Small GroupTestingHome/HospitalTesting1 Day 1 Day Will depend on the number of students in the group and the size ofthe room.There is no minimum number of students that must be tested in aroom, so if the school has the capacity to put 10 students in aroom, there is no need to request a small group accommodation.Requested through SSD OnlineStudent with a disability that prevents them from attending schoolwill be administered the test at a location other than school (e.g.,24home or hospital).

State AllowedSupports andAccommodations Also known as SAAs The SAAs that follow are examples of commonlyrequested supports.Accommodation Day(s) What to Know Student receives 50% extended time and extra breaks on allEL – Extended1 Daysections.Time Student must use the entire time for which they are approved. Use for students required to take only the mathematics portionof the assessment. (e.g., students with limited EnglishEL – Math Only 1 Dayproficiency who are also “First Year in U.S. School”. Students will only take the Math portion of the SAT/PSAT. All College Board Accommodations are also available as aState-Allowed Accommodations if needed.Other For students with disabilities, all requests should be submittedas a College Board Accommodation first so students receivecollege reportable scores.25

Overview ofAccommodationsStaff & RolesRequest AccommodationsManage AccommodationsNon-Standard AdministrationReport

Roles &ResponsibilitiesA school may have more than one SSD Coordinator. Aprimary coordinator will be identified to support the TestSupervisor and oversee accommodated testing.All SSD Coordinators are responsible for: Being the school’s liaison with the College Board’sServices for Students with Disabilities office. Submitting accommodation requests for students withdemonstrated needs. Coordinating with your school’s Test Supervisor on theschedule of testing rooms and staff needed foraccommodations test administration. Assisting with administering the test as needed. Monitoring and printing the Non-standardAdministration Roster (NAR). The NAR is used forroom planning and to provide confirmation of theaccommodations provided on test day.27

The Tools Services for Students with Disabilities (SSD) Online:The system for requesting accommodations. CollegeBoard will use this system to determine whichmaterials are needed for students. Non-Standard Administration Report (NAR):The NAR will provide a list of students approved foraccommodations and provide which accommodationshave been approved for testing, which materials areneeded, and when students will test. Eligibility Roster:A listing of all students at your school (AttendingInstitution - AI) with accommodations.28

Overview ofAccommodationsStaff & RolesRequest and ManageAccommodationsNon-Standard AdministrationReport

College BoardAccommodationsThe majority of students with acurrent Individualized EducationProgram (IEP) or 504 Plan willhave those sameaccommodations automaticallyapproved All accommodations requests will be submittedthrough the College Board SSD Online system. The entry of accommodations will go through one oftwo paths: School verification – Most requests will beapproved automatically through our schoolverification system. The SSD Coordinator verifiesthat the student meets College Board eligibilitycriteria and the student has documentation on file(e.g. IEP or 504). Documentation Review – Some requests requiredocumentation such as extended time more than100%, different types of assistive technology andsoftware, large print test book sizes greater than20 point font, and other special requests. Theseexceptions will require documentation for furtherclarification.30

DocumentationGuidelines If requested, documentation that includes thefollowing information is most helpful in the reviewprocess: State the specific disability as diagnosed Be current (varies based ondisability/documentation) Provide relevant educational, developmental andmedical history Describe the comprehensive testing techniques, ifapplicable Describe the functional limitations Describe the specific accommodations Establish the professional credentials of theevaluator Send documentation that was used to make thedetermination even if out of date with any currentinformation about the student. Please note thatschools are not required to have students retested tosupport any documentation request. Any application can be resubmitted if not approvedwith additional documentation for consideration even31if after the SSD submission deadline.Documentation shouldaddress: What: Provide thestudent’s documenteddisability How: Describe thefunctional impact anddegree of impact. Themere presence of adisability does notnecessarily mean astudent requires testingaccommodations onCollege Board tests. Why: Show the need forthe specificaccommodation beingrequested.

Using SSD Online New Requests Log in to www.collegeboard.org/ssdonline Click “Submit accommodation Request” inupper right corner. Enter basic student information (name, dob,address) Provide disability Request accommodation(s) Answer questions about the student’s plan Review & Submit (include documentation ifrequested) Manage Requests Add/Remove accommodations Transfer students Update student information Print Reports32

Overview ofAccommodationsStaff & RolesRequest and ManageAccommodationsNon-Standard AdministrationReport

The SATNonstandardAdministrationReport (NAR) Includes three sections Section 1: Student Summary Section 2: Students who test on the primary admin Section 3: Students who test during theaccommodated window Identifies students who can test in the same testing room. Indicates the color test book to administerSimplified room planning Identifies the name of the ‘test script’ to read Provides additional instructions for accommodatedstudents34

Before the TestBREAKPrepare Your SchoolPrepare YourselfBuild Your ListsPlan Your SpacePlan Your StaffBuild Your SchedulePrepare Your StudentsPrepare Your Materials

Prepare YourSchool School EstablishmentBased on survey responses provided by your Principal,schools are assigned a six-digit school coderepresenting the attending institution (AI code) or highschool code. AI Codes are required to pre-ID students,administer College Board exams, apply forstudent accommodations, and receive materialsand students’ exam scores. AI codes are six digits, usually starting with 14 Supervisors received confirmation of theirschool’s AI code in December and early January If you participated in the SAT administration lastspring, or if you administer other College Boardassessments, your AI code will remain the same. You will not receive or use a test center number thisyear unless you are using off-site testing locations.The AI code is the only code you will need for formsand reporting. Coordinate testing for off campus and out of districtstudents.36

Prepare YourSchoolRegistration andMaterial Ordering Registration/pre-identification will be done thoughbulk upload between College Board and the OSDEStudent Information System (SIS) at the end ofJanuary. Between November and December, principals andTest Supervisors updated student enrollmentinformation in OSDE’s SIS to prepare for preidentification (registration) of students for SAT. Labels will be shipped to each school for all studentswho were Pre-ID’d so they may be affixed to studentanswer sheets. College Board will determine your material orderbased on The students pre-identified (Pre-ID) to test The students approved for accommodations viaCollege Board’s SSD online system. Schools will NOT place orders for materials. College Board will ship a small overage of testmaterials to account for standby test takers, typicallystudents who are last minute transfers into the school,37etc.

Prepare YourSchoolAccommodations The College Board is committed to making sure thatstudents with disabilities can take the exams with theaccommodations they need, and will consider allrequests to ensure that we measure students’academic abilities, regardless of their disabilities. All accommodations requests will be submitted by theSSD Coordinator through our Services for Studentswith Disabilities (SSD) Online system.Accommodations requests are due by February 19,2018. There are two types: College Board Accommodations: Students withapproved accommodations will receive collegereportable scores. Once approved foraccommodations, with limited exceptions, astudent remains approved for all College Boardtests. State Allowed Accommodations (SAA): Theseare state specific accommodations defined byOSDE. Students, schools and the state willreceive scores, however the scores are notcollege reportable. These accommodations applyto state testing only and are requested for eachstate administration.38

Prepare YourSchool If you are a returning SSD Coordinator, confirm youraccess and password to SSD Online are still active. If you are a new SSD Coordinator, you will need torequest access to the SSD Online system so you areready to enter accommodations request when thewindow opens. To access the system, the SSD Coordinator will needto:Accessing SSD Online Have a College Board Professional Account Complete the SSD Coordinator Form, found onwww.collegeboard.org/ssd Receive an access code to link your SSD Onlineaccess to your College Board professionalaccount. (First time only) In order to gain access, schools will need an attendinginstitution (AI) code. For schools who don’t yet have an AI code fromCollege Board, accommodations requests will beginonce you receive your code.39

Prepare YourSchool Test Supervisors and SSD Coordinators will need towork together. Identify students who will be testing this year andconfirm accommodations Use the Dashboard to lookup students, or Print the Eligibility Roster. The Roster provides allstudents approved for accommodations at yourschool. For students without an approved accommodation,submit a new request. For students with already approved accommodations,verify The accommodations approved match thestudent’s current identified IEP/504accommodations. The student information name, birth date, andgraduation date are correct. For any students no longer at your school, notate theinformation on the eligibility roster. Fax the roster to(866) 360-0114 to have students removed from yourDashboard and reports.Review Student Needs40

Prepare YourSchool Additional webinars around implementation andaccommodations will be made available as needed orreach out to your College Board Oklahoma Team. For the latest information, please visit OSDE's Collegeand Career Readiness Assessments site for the latestinformation. More information will be provided regarding:SSD Resources Late or unexpected accommodations requests Temporary conditions caused by injury oraccident, do NOT submit via SSD Online. Moreinformation will be provided in theaccommodations training.41

Before the TestPrepare Your SchoolPrepare YourselfBuild Your ListsPlan Your SpacePlan Your StaffBuild Your SchedulePrepare Your StudentsPrepare Your Materials

PrepareYourselfTasks for theSupervisor Complete online Supervisor’s training Read the Supervisor’s manual Distribute Testing Room manuals to associatesupervisors and SSD Coordinator(s) for their review Review the contents of the Supervisor’s Planning Kitwhich will arrive in late February43

PrepareYourselfOnline Supervisor’sTraining Test Supervisors will receive an email with a link toaccess online training in late January. Once accessed,the training will be available through your CollegeBoard Professional Account. Share the link with other staff, as necessary. Plan for approximately 45-60 minutes to complete. The content is divided into modules includingactivities for before, during, and after test day andincludes details on both standard and accommodatedtesting rooms. Training is mandatory for all SAT Test Supervisors.4444

Before the TestPrepare Your SchoolPrepare YourselfBuild Your ListsPlan Your SpacePlan Your StaffBuild Your SchedulePrepare Your StudentsPrepare Your Materials

Build YourListsTasks for theSupervisor The Online Attendance Roster (ETS) roster has beeneliminated. Supervisors will locally create students lists androom rosters to use. Supervisors will work with the SSD Coordinator tounderstand numbers of students testing withaccommodations. More information about creating rosters will be inthe supervisor’s manuals.46

Build YourListsNonstandardAdministration Report(NAR) The Nonstandard Administration Report (NAR) will be theroster of all students testing with accommodations. Lists ALL students approved for accommodations Grouped by students that must test on the primary dayand those that can test in the accommodated window Includes what test book color and the script name thestudent should useSECTION 2. Students who can test in the window47

Before the TestPrepare Your SchoolPrepare YourselfBuild Your ListsPlan Your SpacePlan Your StaffBuild Your SchedulePrepare Your StudentsPrepare Your Materials

Plan YourSpace The size of cohort testing and the size of rooms usedfor testing will determine number of rooms needed. Options for rooms include: Larger spaces, such as auditoriums andgymnasiumsPlanning for TestingRooms Smaller spaces, such as classrooms Consider the following when choosing the location oftesting rooms within the building: Separated from other classes/tests on differentschedules or taking different assessments Minimize noise and other disruptions whenclasses or other assessments break Area where there will be minimalnoise/distractions from outside the building Access to restrooms4949

Plan YourSpaceSeating and FurnitureRequirements Use chairs with backs. Face seats in the same direction. Place chairs directly behind those in the precedingrow. Separate each student by a minimum of four feet fromright to left (measure from center of desk). Ensure unimpeded access to every student by staff. Seat only one student at a table measuring six feet inlength or less. Seat students at least four feet apart and facing thesame direction if tables longer than six feet are used. Provide a large, smooth writing surface, preferablydesks or tables. Tablet-arm chairs must have a minimum writingsurface of 12 x 15 inches. Study carrels, lapboards, language laboratory booths,and tables with partitions or dividers are notacceptable.5050

Plan YourSpaceSample Seating Plans5151

Before the TestPrepare Your SchoolPrepare YourselfBuild Your ListsPlan Your SpacePlan Your StaffBuild Your SchedulePrepare Your StudentsPrepare Your Materials

Plan Your StaffPlanning for StaffingNeeds Each school should plan for one Test Supervisor andone SSD Coordinator. The additional staffing needed depends upon the sizeof the cohort testing, the number of testing rooms andthe number of students in each room. Formulas are available in Supervisor Manual Check with your school/district for policies aroundwho can act as testing staff. Testing staff members should be certified districtemployees. Some schools utilize aides, paras, substitutes,coaches. However, staffing should reflect staterequirements.5353

Plan Your StaffStaffing Requirements Test Day staff cannot be employed by an outside testprep company. Test Day staff cannot have taken the SAT within 180days of the administration date. Test Day staff with children cannot have access toany test materials for the same assessment(s) thechild is taking before, during, or after test day. Test Day staff with students who reside in the samehousehold cannot have access to any test materialsfor the same assessment(s) the child is taking before,during, or after test day. In small test centers, Test Day staff may servemultiple roles in a small test center. We recommendthe Test Supervisor remain in the test room and havethe additional test day staff serve the Hall Proctor. In large test centers, we recommend the AssociateSupervisors be in the testing rooms, with appropriatenumber(s) of Proctors and Hall Proctors. The TestSupervisor then can float around the test center,assisting with questions and resolving any issues thatmay arise.54

Plan Your Staff Every testing roomneeds 1 associatesupervisor. Unless your schooltests only a fewstudents, you will needadditional staff toassist the supervisor.Additional note: SDErequires proctors forevery room inaddition to the testadministrator. For rooms with morethan 34 students,assign room proctorsto help. For every 5 testingrooms, assign 1 hallproctor.Planning for StaffingNeeds5555

Plan Your StaffPlanning for StaffingNeedsScenario #1 Example: Your school is testing 100 standard juniors forSAT School Day You have 4 classrooms available with 25 studentseach Therefore, you will require 6

Preliminary Spring 2018 Key Dates Activities SAT School Day AI Code confirmation December 2017 Off-Site Request Deadline December 15, 2017 Request Accommodations Now –February 19, 2018 Receive Supervisor Planning Kits Late February 2018 Test Day Online Training February –April 2