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BOQUET VALLEY CENTRAL SCHOOL DISTRICTBoard of Education Reorganization & Regular MeetingMountain View CampusTuesday, July 9, 20196:30 PMOFFICIAL MINUTES1.Call to Order2.Pledge of Allegiance3.By: Vice President JonesDistrict Clerk Appointmenta. Resolved that the Superintendent recommends to the Board of Education the reappointmentof Jana Atwell as District Clerk of the Board of Education for the 2019-2020 school year.Motion: Sue Russell4.At: 6:34 PMSecond: Heather ReynoldsYes: 5 No: 0 Abstain: 0AcceptOath of Officea. Current Board Vice President administered oath of office to the District Clerk.b. District Clerk administered oath of office to Superintendent Joshua Meyer.5.Roll Call[X]Karin DeMuro-arrived 7:58 PM [X]Dina Garvey [X]Alan Jones [X]Sarah Kullman[X]Philip Mero-arrived 6:45 PM[X]Heather Reynolds[X]Suzanne Russell6.Executive SessionSpecifically, the Board anticipates entering Executive Session for the following reasons:a. (#5) to discuss collective negotiations pursuant to article 14 of the Civil ServiceLaw (the Taylor Law) with the Boquet Valley bargaining units.b. (#6) to discuss the medical, financial, credit or employment history of a particularperson or person related to the hiring of positions.In: 6:38 PMMotion: Dina Garvey Second: Sue Russell Yes: 5 No: 0 Abstain: 0AcceptOut: 7:14 PM Motion: Dina Garvey Second: Sarah Kullman Yes: 6 No: 0 Abstain: 0AcceptNo action taken.c. Reconvene to regular session at 7:16 PMMotion: Heather Reynolds7.Second: Dina GarveyYes: 6 No: 0 Abstain: 0 AcceptAttendeesPresent: Joshua Meyer, SuperintendentJana Atwell, District ClerkSharlene Petro-Durgan, District TreasurerVisitors: Sally WachowskiCarol SchwoebelSheera BroderickHedy MerrihewSue PlumadoreSusan Kier-Merrihew
Aubrey Pulsifer8.Election of Officers and Oaths of Officesa. As a result of the newly merged District and appointment of officers at their first officialBoard of Education meeting held on February 27, 2019, the slate of officers for the BoquetValley CSD Board of Education will remain as previously appointed for the 2019-2020school year.i.Philip Mero – Presidentii.Alan Jones – Vice President9.Appointment of School Officers and Board Representativesa. Resolved that the Superintendent recommends to the Board of Education the appointmentof the following school officers of the Board of Education for the 2019-2020 school year:i. Chief School Officer: Joshua R. Meyerii. District Treasurer: Sharlene Petro-Durgan (as a component of the Shared BusinessOffice Cross Contract with Franklin-Essex-Hamilton (FEH) BOCES)iii. Deputy Treasurer: Karen Keech (additional compensation of 4,589)iv. Internal Claims Auditor: Judy French (no additional compensation)v. Backup Internal Claims Auditor: Nancy Ahrent (no additional compensation)Motion: Sue RussellSecond: Alan JonesYes: 6 No: 0 Abstain: 0Acceptb. Resolved that the Superintendent recommends to the Board of Education the appointmentof the following Board of Education representatives for the 2019-2020 school year:MEMBERSHIPBOARD MEMBER(S)Crary FoundationTabledJoint Study1. Dina Garvey2.Heather ReynoldsNYSSBA Voting DelegatePhil MeroPolicy CommitteeDina GarveyHeather ReynoldsSue RussellYouth Commission (Elizabethtown) Sarah KullmanYouth Commission (Westport)Sue RussellMotion: Alan Jones10.Second: Sue RussellYes: 6 No: 0 Abstain: 0AcceptAdditional Appointmentsa. Resolved that the Superintendent recommends to the Board of Education the appointmentof the following individuals/organizations to the specified positions/designations for the2019-2020 school year:EMPLOYEE / ORGANIZATIONPOSITIONSchool Attorney: 200/hourHarris Beach, PLLCLibrarian, Clerks & Paralegals 110/hourStafford, Owens, Pillar, Murnane, Kelleher &Trombley, PLLCSchool Attorney: 195/hourBernard P. Donegan, Inc.Municipal Finance ConsultantTBDBond Counsel as neededAES Northeast, Inc.School Architectural FirmNorthern InsuringInsurance ConsultantTelling & HillmanIndependent Auditor – rate TBDThe University of Vermont Health NetworkElizabethtown Community HospitalSchool Physician 9,000
School Tax CollectorFranklin-Essex-Hamilton (FEH) BOCESBoard of EducationSuperintendentDistrict Clerk/Confidential Secretary to theSuperintendentPrincipalsDirector of Student Support ServicesDirector of FacilitiesGuidance CounselorsSchool PsychologistConfidential SecretarySchool NursesNERICSecretary to Guidance Department &Business Office & Secretary to Principal(Mountain View Campus)Motion: Sue RussellLanita Canavan 5,000Purchasing Agent, Worker’s CompensationCoordinatorAudit CommitteeRecords Management Officer, LegislativeLiaison to NYSSBA, Records Access Officer,DEO Officer (Designated Education Official),ChiefInformationOfficer,HIPAACompliance Privacy Official, Hearing Officialfor Participation in the Federal Child NutritionProgram, Member of the CEWW HealthInsurance Consortium Board of Directors &Trustee, Qualified Lead Evaluator ofPrincipalsFingerprinting Coordinator, Public RecordsAccess Officer, Staff Attendance RecordKeeperTitle IX Coordinators, Designated EducationOfficials, Homeless Liaisons, HomeschoolingCoordinators, District Data Privacy Officers,Designated Education Officials (DEO),Qualified Lead Evaluators of ClassroomTeachersADA Coordinator, 504 Coordinator, Pre-KCoordinator, Medicaid Compliance Officer,Qualified Lead Evaluators of ClassroomTeachersPesticide Control Officer, Asbestos Designee,Chemical Hygiene OfficerDASA Coordinators, K – 12 SuicideCoordinatorsCommittee on Special Education (CSE) &Committee on Preschool Special Education(CPSE) ChairpersonChief Information Officer/Data WarehouseCoordinatorAttendance OfficersChief Information Officer/Data WarehouseCoordinatorReviewing Official and Verification Officialfor participation in the Federal Child NutritionProgramSecond: Heather ReynoldsYes: 6 No: 0 Abstain: 0Acceptb. Resolved that the Superintendent recommends to the Board of Education the reappointmentof all current substitutes and the approval of the substitute rates as listed for the 2019-2020school year:
Hourly /DailyRate of PayEffective12/31/18Teacher (certified)Daily 80.70Teacher (non-certified)Daily 75.70Teacher AssistantDaily 73.70Teacher AideDaily 72.15MonitorDaily 72.15NurseDaily 77.70Food Service HelperHourly 11.10ClericalHourly 11.10CleanerHourly 11.10Bus DriverLong-TermNonCertifiedSubstituteTeacher (0 – 10 weeks)Long-Term CertifiedSubstitute Teacher(0 – 10 weeks)Long-TermNonCertifiedSubstituteTeacher(11 – 20 weeks)Long-Term CertifiedSubstitute Teacher(11 – 20 weeks)Hourly 14.30Daily 125Daily 175Daily 150Daily 200SubstitutePositionMotion: Sue Russell11.Second: Alan JonesYes: 6 No: 0 Abstain: 0AcceptDesignationsa. Resolved that the Superintendent recommends to the Board of Education to continue withChamplain National Bank, New York Liquid Assets Fund and Bank of New York(NYCLASS) of White Plains, NY as official bank depositories for the 2019-2020 schoolyear.b. Resolved that the Superintendent recommends to the Board of Education the regularmonthly Board of Education meetings begin at 6:00 PM unless otherwise noted and toestablish the following meeting dates for the 2019-2020 school year:BOE MEETING DATETYPECAMPUSThursday, July 25, 2019RegularLake View
Thursday, August 8Thursday, August 22Thursday, September 12Thursday, October 10Thursday, November 14Thursday, December 12Thursday, January 9, 2020Thursday, January 23Thursday, February 13Thursday, February 27Thursday, March 12Thursday, March 26Thursday, April 23Tuesday, May 12Tuesday, May 19Thursday, June 11Thursday, July BudgetRegularBudgetRegularBudgetRegularPublic Budget Hearing &RegularAnnual Budget Vote &ElectionRegularReorganization & RegularMountain ViewLake ViewMountain ViewLake ViewMountain ViewLake ViewMountain ViewMountain ViewLake ViewLake ViewMountain ViewMountain ViewLake ViewMountain ViewMountain ViewLake ViewMountain Viewc. Resolved that the Superintendent recommends to the Board of Education the designationof the Press Republican and the Sun Community News as the official newspapers for the2019-2020 school year.d. Resolved that the Superintendent recommends to the Board of Education the designationof the bulletin board located in the hallway corridor outside the main office at the LakeView Campus and the bulletin board located outside the Huntley Gymnasium at theMountain View Campus as the official bulletin boards for the 2019-2020 school year.Motion: Alan Jones12.Yes: 6 No: 0 Abstain: 0AcceptSchool Board Membershipsa. Resolved that the Superintendent recommends to the Board of Education that the Districtwill hold the following memberships for the 2019-2020 school year:i. New York State School Board Association (NYSSBA)ii. Essex County School Boards Associationiii. Rural Schools AssociationMotion: Sue Russell13.Second: Sue RussellSecond: Heather ReynoldsYes: 6 No: 0 Abstain: 0AcceptAuthorizationsa. Resolved that the Superintendent recommends to the Board of Education the following asspecified for the 2019-2020 school year:i.Superintendent to be responsible for:1. Certifying payroll2. Signing any and all checks on behalf of the District in the absence of theDistrict Treasurer3. Approving conferences, conventions, and workshop attendance ifappropriate and identified as consistent with District goals and priorities forcontinuous improvement4. Approving budget transfers5. Signing all applications and forms required for federal programs and grants
ii.iii.iv.6. Approving the community use of school facilities and school vehicles, andequipment loaning requests consistent with District policy.7. Advertising for employment vacancies8. Use of the District credit card9. Appointing well-qualified teachers, administrators and staff until the Boardof Education has the opportunity to meet and make a decision on a proposedemployee, provided the Board makes a final decision on the provisionalappointment within thirty (30) daysPrincipals to be responsible for:1. Certifying payroll in the absence of the Superintendent2. Signing any and all checks on behalf of the District in the absence of theSuperintendent and District TreasurerSecretary to Principal (Mountain View Campus) to maintain a 100 Petty CashFundCentral Treasurer and the Superintendent or Principal (in the absence of theSuperintendent) to sign Extra-Classroom Activity Fund checksMotion: Heather Reynolds14.AcceptSecond: Dina GarveyYes: 6 No: 0 Abstain: 0AcceptCooperative Purchasinga. Resolved that the Superintendent recommends to the Board of Education participation inthe following cooperating purchasing agreements for the 2019-2020 school year:i.St. Lawrence/Lewis BOCES Cooperative Purchasing Program in accordance withthe guidelines set forth in the “Cooperative Purchasing Agreement”ii.New York/Island Cooperative Bid Program with the Clarkstown CSD serving aslead agency, and Educational Data Services serving as the Administrative Agent,in accordance with guidelines set forth in the associated “Cooperative PurchasingAgreement”Motion: Sue Russell16.Yes: 6 No: 0 Abstain: 0Bonding of Personnela. Resolved that the Superintendent recommends to the Board of Education the bonding ofparticular employees as follows:EMPLOYEEAMOUNTDistrict Treasurer 1,000,000School Tax Collector 2,750,000Deputy Treasurer 1,000,000Superintendent 25,000Principals 25,000District Clerk 25,000Internal Claims Auditors 250,000Cafeteria Manager 25,000Central Treasurer 25,000All employees 25,000Motion: Sue Russell15.Second: Dina GarveySecond: Alan JonesYes: 6 No: 0 Abstain: 0AcceptImpartial Hearing Officersa. Resolved that the Superintendent recommends to the Board of Education that the BoardPresident or Vice President be designated as having the power to appoint an impartialhearing officer who has been selected in accordance with the Regulations of the
Commissioner of Education on behalf of the Board of Education for the 2019-2020 schoolyear.Motion: Sue Russell17.Second : Dina GarveyYes: 6 No: 0 Abstain: 0AcceptOthera. Resolved that the Superintendent recommends to the Board of Education for the 2019-2020school year:i.The re-adoption of all current Elizabethtown-Lewis Central School and WestportCentral School District Policies, Procedures, Code of Ethics and Plans in effectduring the 2018-2019 school year (until further review and recommendation),ii.To establish the mileage rate reimbursement to follow the Internal Revenue Service(IRS) mileage rate for employees who use their own personal vehicles for officialschool district business,iii.The proposed cafeteria prices for adult meals:ADULT MEALADULT PRICEComplete breakfast 2.50Breakfast single entrée 1.75Complete lunch 4.00Lunch single entrée 2.50Single milk .65iv.v.vi.The continuation of the reciprocal agreement with Camp Dudley concerningsharing of Lake View Campus facilities in the event that either Camp Dudley or theLake View Campus must evacuate their present location,The approval of existing extra-curricular accounts for student activities and clubs,andThe tuition rate to be set at 1,271.44 per non-resident student with a familycontribution not to exceed 3,814.32.Motion: Sue Russell18.Second: Sarah KullmanYes: 6 No: 0 Abstain: 0AcceptAdjourn for Regular MeetingTime: 7:47 PMMotion: Alan JonesSecond: Dina GarveyREGULAR MEETINGAGENDA1.Call to Order2.aBy: President MeroApproval of MinutesApprove the meeting minutes of the Board of Education held on June 26, 2019 RegularMeeting.Motion: Sue Russell3.At: 7:47 PMSecond: Dina GarveyYes: 6 No: 0 Abstain: 0AcceptApproval of the Agendaa. Approve the Board of Education agenda dated July 9, 2019.Motion: Heather ReynoldsSecond: Dina GarveyYes: 6 No: 0 Abstain: 0Accept
4.Public Commenta. At the start of Public Comment, the Board President will ask for a show of hands todetermine how many members of the public wish to offer comment. Three minutes perspeaker will be allowed for public comments. When called upon by the Board Presidentto speak aloud, please identify yourself and provide your school district of residence.Public comments will be limited to 15 minutes.Sheera Broderick commended the school’s participation at the 4th of July parade held inWestport. Superintendent Meyer explained that they would also be present for the paradein Elizabethtown on July 20. Recognition and thanks was extended to Andy Vaughn forthe use of his wagon.Hedy Merrihew and Sally Wachowski commented on the proposed 2019-20 substitute payrates.Carol Schwoebel also commented on the substitute pay rate specifically for substitutenurse.5.Presentation/Reportsa. Special Education Transition Advisory Team Presentation – See attached.6.CSE Recommendationsa. Accept and approve the following CSE recommendation for student #007-13-14,003-1819, 001-19-20, 504-03-20, 008-18-19, 1203, 1202, 1224, 505, 1108, 1106, 1164, 1247,8794, 648, 1003, 8796, 1105, 1287, 8798, 601, 1197, 540, 1152, 1371, 1194, 564, 657,1247, 8794, 648, 1136, 1022, 599, 8796, 1287, 539, 518, 803, 773, 1211 and 1168.Motion: Sue Russell7.Yes: 7 No: 0 Abstain: 0AcceptFinancialsa. Resolved that the Superintendent recommends to the Board of Education approval ofpayment for the following invoice:i.Harris Beach Attorneys at Law invoice #2316972 dated 6/20/19 - 2627.32Motion: Sue Russell8.Second: Karin DeMuroSecond: Karin DeMuroYes: 7 No: 0 Abstain: 0AcceptBoard Discussion Itemsa. Policy Service Recommendation for the 2019-2020 school year – Superintendent Meyershared the cost analysis between policy services Erie I BOCES and New York State SchoolBoard Association (NYSSBA).Motion by Sue Russell, second by Karin DeMuro, to utilize the policy services of Erie IBOCES. Motion carried.9.Consent Agenda: New Businessa. Approve the disposal of two items located in the Lake View Campus library:i. Combo filing cabinet/mini card catalog asset tag #A00019293ii. Circulation desk asset tag #A00019300b. Approve the Special Education School Aged Summer School resolution:WHEREAS, the Boquet Valley Central School District and its Board of Education haveconsistently appreciated, relied upon and subscribed to this region’s Board of CooperativeEducational Services (BOCES) shared services for special education summer
programming, on behalf of particular students who have individual education plans (IEPs)calling for such specialized summer services; andWHEREAS, the region’s BOCES has the specialized administrative staff, program staff,facilities, expertise and general mission to provide for such services that are generally notfeasible for individual component school districts to implement as efficiently and costeffectively, as the BOCES offers this service on a shared basis for the component schooldistricts and their Boards of Education; andWHEREAS, the Boquet Valley Central School District cannot provide special educationschool aged summer school services in a more cost-effective manner than BOCES, due tothe ability of BOCES to offer and provide services to multiple districts who are able toshare costs; therefore;BE IT RESOLVED that the Boquet Valley Central School District intends to participate inthe 2020 Special Education School-Aged Summer School, and agrees to pay the actualCEWW BOCES Costs for the 2020 summer school; andBE IT FURTHER RESOLVED, that no later than August 1, 2019 the Clerk of the Boardshall notify the CEWW BOCES in writing of the District’s commitment as described hereinand the District’s intent to participate in the 2020 Special Education School-Age SummerSchool. A copy of this adopted resolution is to be provided to the CEWW BOCES and itsDistrict Superintendent.c. Approve the CV-TEC Adult Education and Safety Education Sponsorship Agreement(CO-SER 103 adult education and CO-SER 401 accident prevention/pre-licensing)allowing CVES to continue to offer Adult Education programming in the CVES catchmentarea.d. Approve the Boquet Valley CSD District Communication Plan.e. Approve the 2019-2020 Public Reporting Calendarf. Approve the Shared Services Agreement for Speech Language Pathologist Services by andbetween BVCSD and the Moriah Central School District and authorize the Superintendentto execute said agreement.g. Commission the Superintendent to organize a committee to evaluate the current facilitiesat both the Lake View and Mountain View Campuses.Motion: Sue Russell10.Second: Karin DeMuroYes: 7 No: 0 Abstain: 0AcceptNew Business: Personnela. Amend the appointment of Tyler Atwell to include the title of bus driver (HeadCustodian/Bus Driver) and approve an annual salary of 46,946.88 effective July 1, 2019.b. Approve the appointment of Caleb Albano to the position of temporary part-time summercustodial hire at an hourly rate of 11.10 approximately 29 hours per week effective July1, 2019.c. Approve the extension of Bridget Belzile’s confidential secretary/deputy district clerkagreement July 1, 2019 through September 30, 2019 at an annual rate of 38,500.00 (prorated).
d. Approve the letter of resignation as submitted by Maureen Thomas from her position ascook at the Lake View Campus effective with the 2019-2020 school year.e. Approve the creation of a 10-month School/Career Counselor position effective July 1,2019.f. Resolved upon the recommendation of the Superintendent, Jennifer Barber, who ispermanently certified in the Art area, is hereby appointed to the position of Art teachertenure area for a probationary period commencing September 1, 2019 and anticipated toend on June 30, 2023. Salary for the 2019-20 school year is 44,718.24 based on step 4 46,046 and 11 credit hours 3,672.24 (WEA current contract) pending receipt offingerprint clearance.g. Resolve upon the recommendation of the Superintendent, Allison Morrow, who ispermanently certified in the Mathematics 7-12 area, is hereby appointed to the position ofMath teacher tenure area for a probationary period commencing September 1, 2019 andanticipated to end on June 30, 2023. Salary for the 2019-20 school year is 51,069.08based on step 5 47,063 and 12 credit hours
Chief Information Officer/Data Warehouse Coordinator School Nurses Attendance Officers NERIC Chief Information Officer/Data Warehouse Coordinator Secretary to Guidance Department & Business Office & Secretary to Principal (Mountain View Campus) Reviewing Official and Verification
