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Purchasing Methods GuideDO NOT process Disbursement Vouchers (DVs) for the commodities listed below unless otherwise stated.*UC Fair Wage/Fair Work (FW/FW) and SB 854 Prevailing Wage (PW) impact services, making it a high value request. Please plan accordingly when acquiring services.Commodity (Description of Good or Service)Buying Method/Process High Value KFS Requisition, andAuthorization by CentralPurchasing BuyerAbstracts PALCardAdvertising, including employment ads (internet e.g. Google, Craig’s list,periodicals and radio) PALCard or KFS Requisition High Value KFS Requisition, andAuthorization by CentralPurchasing BuyerRestrictedHigh Value KFS Requisition, andAuthorization by CentralPurchasing BuyerHigh Value KFS Requisition, andAuthorization by CentralPurchasing BuyerAbove-ground and Underground Storage Tanks for hazardous materials,hazardous waste, and petroleum productsAlarm Systems and Services*Animals Appliances for non-Housing areas Appliances for Housing areas only PALCard or KFS RequisitionArtwork, Décor, Frames, Framing and Plants for public or reception areasonly PALCard or KFS RequisitionAsbestos-containing materials High Value KFS Requisition, andAuthorization by CentralPurchasing BuyerAthletic Supplies and Apparel PALCard or KFS RequisitionAudio Visual Equipment, including carts PALCard or KFS RequisitionAuctions, internet (eBay, uBid, eBid, etc.) RestrictedAutoclaves Automatic External Defibrillator (AED) High Value KFS Requisition, andAuthorization by CentralPurchasing BuyerHigh Value KFS Requisition, andAuthorization by CentralPurchasing BuyerAwards - perpetual (award remains University property) PALCard or KFS RequisitionApprovingDepartmentEH&SPolicy Reference andInformation707-10, Sec. LCheck to see if FW/FW or PW apply.ULAREH&SEH&S707-10, Sec. L; AsbestosManagement Program—Operationsand Maintenance Plan
Purchasing Methods GuideDO NOT process Disbursement Vouchers (DVs) for the commodities listed below unless otherwise stated.*UC Fair Wage/Fair Work (FW/FW) and SB 854 Prevailing Wage (PW) impact services, making it a high value request. Please plan accordingly when acquiring services.Commodity (Description of Good or Service)Buying Method/Process Awards given to individuals, employees, non-employees or students(award is their personal property) Corporate Travel VISA or personalcredit card, andReimbursement through DV(Disbursement Voucher)Banners and Flags PALCard or KFS RequisitionBarbecue Grills - gas and electric only PALCard or KFS RequisitionBilling Services, non-patient care High Value KFS Requisition, andAuthorization by CentralPurchasing BuyerBilling Services, patient care Contact Risk ManagementBookcases and Shelving High Value KFS Requisition, andAuthorization by CentralPurchasing BuyerBottled water, bulk or single serving bottles PALCardBus Charter Services, only with UCI-approved supplierso Pacific Coast Sightseeing - DBA: SoCal Grayline, Coach USAo Certifiedo Lux Bus America PALCardBus Charter Services- all others not listed above High Value KFS Requisition, andAuthorization by CentralPurchasing BuyerButane PALCard or KFS RequisitionCable and Pay-Television Installation Services* Canopies and Tents – purchase or rental Canopy hoods, stationery/portable extractor systems (arm and nozzle) High Value KFS Requisition, andAuthorization by CentralPurchasing BuyerHigh Value KFS Requisition, andAuthorization by CentralPurchasing BuyerHigh Value KFS Requisition, andAuthorization by CentralPurchasing BuyerApprovingDepartmentPolicy Reference andInformationBUS G-41, 42; 700-13Fire Prevention Policy 6.7.2.1Check to see if FW/FW or PW apply.EH&S
Purchasing Methods GuideDO NOT process Disbursement Vouchers (DVs) for the commodities listed below unless otherwise stated.*UC Fair Wage/Fair Work (FW/FW) and SB 854 Prevailing Wage (PW) impact services, making it a high value request. Please plan accordingly when acquiring services.Commodity (Description of Good or Service)Buying Method/ProcessCanvas for tents or floor covering Carcinogenic Chemicals (regulated)Carpets, Rugs and Floor Coverings High Value KFS Requisition, andAuthorization by CentralPurchasing BuyerHigh Value KFS Requisition, andAuthorization by CentralPurchasing BuyerHigh Value KFS Requisition, andAuthorization by CentralPurchasing BuyerHigh Value KFS Requisition, andCarpet Cleaning Service, Equipment and Supplies* Authorization by Central PurchasingBuyerCascade Systems (six packs) or Tube Trailers for compressed gases High Value KFS Requisition, andAuthorization by CentralPurchasing BuyerCell Phones and Cell Service PALCard High Value KFS Requisition, andAuthorization by CentralPurchasing BuyerHigh Value KFS Requisition, andAuthorization by CentralPurchasing BuyerCharters – when transportation includes a driver, i.e. shuttle, limousine orboat*Chemical Vapor Deposition (CVD) Reaction Chambers or Reactors, andMetal Organic Chemical Vapor Deposition (MOCVD) systems Cleaning Chemicals (except bleach or carpet) PALCard or KFS RequisitionCleaning Equipment (vacuum cleaner, broom, mop) PALCard or KFS RequisitionCoffee Service and Supplies for official UCI business (not for employeepersonal use) PALCard or KFS RequisitionCompressed Gases (carbon dioxide, helium, nitrogen, etc.) UCIBuy, PALCard or KFS RequisitionComputer Hardware and Peripherals UCIBuy, PALCard or KFS Requisition UCIBuy or KFS RequisitionPALCard—must receivepreauthorization fromPALCard@uci.edu PALCardComputer Software or ServicesConference Call ServicesApprovingDepartmentPolicy Reference andInformationEH&SRegulated CarcinogensCheck to see if FW/FW or PW apply.EH&SCheck to see if FW/FW or PW apply.EH&SIT AccessibilityInformation Security & Privacy
Purchasing Methods GuideDO NOT process Disbursement Vouchers (DVs) for the commodities listed below unless otherwise stated.*UC Fair Wage/Fair Work (FW/FW) and SB 854 Prevailing Wage (PW) impact services, making it a high value request. Please plan accordingly when acquiring services.Commodity (Description of Good or Service)Buying Method/ProcessConfined Space Entry Equipment – body harness, tripod, winch, airmonitoring equipment (e.g. oxygen/VOC/multigas, LEL/flammable gasdetector) High Value KFS Requisition, andAuthorization by CentralPurchasing BuyerConstruction Services* Facilities ManagementConsultant Agreement or non-employment contract services* High Value KFS Requisition, andAuthorization by CentralPurchasing BuyerHigh Value KFS Requisition, andAuthorization by CentralPurchasing BuyerHigh Value KFS Requisition, andAuthorization by CentralPurchasing BuyerControlled Substances including precursor chemicals (i.e. narcotics andother drugs) Cryostats DEA (Drug Enforcement Agency) License and Renewal PALCardDesign Services – web, logo, publications, etc.* High Value KFS Requisition, andAuthorization by CentralPurchasing BuyerBy exception onlyo Corporate Travel VISA orpersonal credit card, andReimbursement through DV(Disbursement Voucher) Donation or Sponsorship of a profit or non-profit organization, program,etc. ApprovingDepartmentPolicy Reference andInformationEH&SConfined Space ManagementProgramCheck to see if FW/FW or PW apply.Check to see if FW/FW or PW apply.EH&SEH&SCheck to see if FW/FW or PW apply.Donor Cultivation and Promotional Supplies for fundraising PALCard or KFS RequisitionDraperies and Drapery Cleaning* High Value KFS Requisition, andAuthorization by CentralPurchasing Buyer High Value KFS Requisition, andAuthorization by CentralPurchasing BuyerEH&S High Value KFS Requisition, andAuthorization by CentralPurchasing BuyerEH&SDucted or Ductless Fume Hoods and other fume extraction devices,laminar flow hoods or clean benches, ducted or ductless biosafetycabinets, environmental chambers, glove boxes, down draft tables, gascabinetsDust or Gas Masks, and Respiratory EquipmentControlled Substances IncludingPrecursor Chemicals; DEA drugschedule, II-VCheck to see if FW/FW or PW apply.Respiratory Protection
Purchasing Methods GuideDO NOT process Disbursement Vouchers (DVs) for the commodities listed below unless otherwise stated.*UC Fair Wage/Fair Work (FW/FW) and SB 854 Prevailing Wage (PW) impact services, making it a high value request. Please plan accordingly when acquiring services.Commodity (Description of Good or Service)Buying Method/Process Engraving Services on awards or items gifted to individuals, employees,non-employees or studentsEquipment emitting any air pollutant (combustion sources – boilers,furnaces, heaters, incinerators, kilns)Equipment with internal combustion engine using gasoline, diesel,propane or liquefied petroleum (LPG), including but not limited to: forklift, generator, landscaping equipment, loader, mower, tractor, trencher,and wood chipper (excluding automobiles) Corporate Travel VISA or personalcredit card, andReimbursement through DV(Disbursement Voucher)High Value KFS Requisition, andAuthorization by CentralPurchasing BuyerHigh Value KFS Requisition, andAuthorization by CentralPurchasing BuyerEquipment Lease High Value KFS Requisition, andAuthorization by CentralPurchasing BuyerEquipment Moving Services Facilities ManagementEquipment Rental High Value KFS Requisition, andAuthorization by CentralPurchasing Buyer High Value KFS Requisition, andAuthorization by CentralPurchasing Buyer High Value KFS Requisition, andAuthorization by CentralPurchasing BuyerTransportation and DistributionServicesEquipment with internal combustion engines using gasoline, diesel,propane or liquefied petroleum gas (LPG), including but not limited to –forklifts, generators, landscaping equipment, loaders, mowers, pressurewashers, tractors, trenchers, wood chippers (excluding automobiles)Ergonomic Equipment – keyboard tray/platform, adjustable workstation,monitor arm/stand, etc.Ethyl Alcohol (Ethanol), tax- free Exhibit Booth Fees at conventions and trade shows PALCard or KFS RequisitionExplosives and Blasting Materials High Value KFS Requisition, andAuthorization by CentralPurchasing BuyerExtended Warranties PALCard or KFS RequisitionApprovingDepartmentPolicy Reference andInformationEH&SEH&SEH&SHow to Order Tax-Free Ethyl AlcoholEH&S
Purchasing Methods GuideDO NOT process Disbursement Vouchers (DVs) for the commodities listed below unless otherwise stated.*UC Fair Wage/Fair Work (FW/FW) and SB 854 Prevailing Wage (PW) impact services, making it a high value request. Please plan accordingly when acquiring services.ApprovingDepartmentPolicy Reference andInformationCommodity (Description of Good or Service)Buying Method/ProcessExtermination Services* High Value KFS Requisition, andAuthorization by CentralPurchasing BuyerCheck to see if FW/FW or PW apply.Facility Repairs or Renovations – carpentry, electrical, painting, etc.* Facilities ManagementCheck to see if FW/FW or PW apply.Fall Protection Equipment – safety belts, safety ropes or harnesses,scaffolds, platforms, window cleaning safety devices, ladders, hoist anddescent control devices High Value KFS Requisition, andAuthorization by CentralPurchasing BuyerHigh Value KFS Requisition, andAuthorization by CentralPurchasing BuyerCorporate Travel VISA or personalcredit card, andReimbursement through DVFirearms and Ammunition, including prop replica and blank guns Flowers – sympathy or gift (Disbursement Voucher) Email PALCard@uci.edu for preapproval to use PALCard or KFSRequisitionUCI-approved caterer and directpayment through ENT(Entertainment Reimbursement)Corporate Travel VISA or personalcredit card, andReimbursement through ENTFood for childcare service locations PALCard or KFS RequisitionFreezer Program, in-house Freight Service, Shipping or Relocation of equipment, exhibitions, etc. Fume Hood Certification High Value KFS Requisition, andAuthorization by CentralPurchasing BuyerHigh Value KFS Requisition, andAuthorization by CentralPurchasing BuyerHigh Value KFS Requisition, andAuthorization by CentralPurchasing BuyerFlowers – decoration for UCI-approved events Food, Snacks or Beverages for official UCI business meetings EH&SCal/OSHA –Fall Protection for theConstruction IndustryUCI PoliceDepartmentG-41
Purchasing Methods GuideDO NOT process Disbursement Vouchers (DVs) for the commodities listed below unless otherwise stated.*UC Fair Wage/Fair Work (FW/FW) and SB 854 Prevailing Wage (PW) impact services, making it a high value request. Please plan accordingly when acquiring services.Commodity (Description of Good or Service)Buying Method/ProcessFurniture from Tangram web store only UCIBuy, PALCard or KFS Requisition High Value KFS Requisition, andAuthorization by CentralPurchasing BuyerFurniture Rental – Non-fabric chairs, tables and umbrellas PALCard or KFS RequisitionFurniture Rental – Fabric or upholstered chairs, etc. High Value KFS Requisition, andAuthorization by CentralPurchasing Buyer Corporate Travel VISA or personalcredit card, andReimbursement through DV(Disbursement Voucher)Furniture Purchase – any type including chairs, couches, desks, tables,cabinets, etc.Gifts or Gift-related Items for employees, non-employees or students, forany occasion, including retirement, bereavement or employeerecognition. Items include, but are not limited to: flowers or plants, giftcards, plaques, UCI-logo attire, promotional items and gift wrappaper/packaging supplies etc. ApprovingDepartmentPolicy Reference andInformationTangram online store – ZOTPortallogin requiredG-41, G-42 High Value KFS Requisition, andAuthorization by CentralPurchasing BuyerCorporate Travel VISA or personalcredit card, andReimbursement through TEM(Travel and Event Management)HVAC (heating, ventilating and air conditioning) Equipment and Services* Facilities ManagementCheck to see if FW/FW or PW apply.Installations of Furniture or Equipment* High Value KFS Requisition, andAuthorization by CentralPurchasing BuyerCheck to see if FW/FW or PW apply.Insurance Consult with Risk ManagementInternational Purchases that do not have to be routed through U.S.Customs PALCard or KFS RequisitionJanitorial Services Facilities ManagementJanitorial Supplies UCIBuy, PALCard or KFS RequisitionKitchen Supplies & Equipment for general use by department staff in abreak area when allowed by policy or with Dean’s approval (coffee pots,microwaves and refrigerators) Buy ENERGY STAR when available. PALCard or KFS RequisitionHazardous Chemicals and Materials (as identified by UNSPSCHotel Conference Room reservation for group attendance at businessmeetingEH&S
Purchasing Methods GuideDO NOT process Disbursement Vouchers (DVs) for the commodities listed below unless otherwise stated.*UC Fair Wage/Fair Work (FW/FW) and SB 854 Prevailing Wage (PW) impact services, making it a high value request. Please plan accordingly when acquiring services.Commodity (Description of Good or Service)Buying Method/ProcessKitchen Equipment-Appliances Laboratory Shelving – open type Laboratory Supplies UCIBuy, PALCard or KFS RequisitionLaboratory Tests for patients (Research Project) Landscape Services* Lasers and Masers High Value KFS Requisition, andAuthorization by CentralPurchasing BuyerHigh Value KFS Requisition, andAuthorization by CentralPurchasing BuyerHigh Value KFS Requisition, andAuthorization by CentralPurchasing BuyerLaundry of uniforms and lab coats UCIBuy, PALCard or KFS RequisitionLeases for Equipment Legal Services (Excluding hire of outside Counsel)* High Value KFS Requisition, andAuthorization by CentralPurchasing BuyerHigh Value KFS Requisition, andAuthorization by CentralPurchasing BuyerMailing Lists PALCard or KFS RequisitionMaintenance Agreements – preventive High Value KFS Requisition, andAuthorization by CentralPurchasing BuyerMarketing Materials PALCardMarketing Services* High Value KFS Requisition, andAuthorization by CentralPurchasing BuyerMattresses High Value KFS Requisition, andAuthorization by Central PurchasingBuyerApprovingDepartmentPolicy Reference andInformationHigh Value KFS Requisition, andAuthorization by CentralPurchasing BuyerHigh Value KFS Requisition, andAuthorization by CentralPurchasing BuyerCheck to see if FW/FW or PW apply.EH&SCheck to see if FW/FW or PW apply.Check to see if FW/FW or PW apply.
Purchasing Methods GuideDO NOT process Disbursement Vouchers (DVs) for the commodities listed below unless otherwise stated.*UC Fair Wage/Fair Work (FW/FW) and SB 854 Prevailing Wage (PW) impact services, making it a high value request. Please plan accordingly when acquiring services.Commodity (Description of Good or Service)Buying Method/ProcessMedical License Renewal PALCardMedical Staff Dues PALCardMedical Residency Matching Program Fees PALCardMedical Supplies UCIBuy, PALCard or KFS RequisitionMeeting Supplies only for official University business – plates, napkins,utensils (No food, snacks, beverages)Memberships – Annual professional only (Lifetime memberships notpermitted UCIBuy, PALCard or KFS Requisition PALCardMethane PALCard or KFS RequisitionMicrotomes Mortuary Services Motorized Carts and Low Speed Vehicles Moving Services – household or office and industrial* High Value KFS Requisition, andAuthorization by Central PurchasingBuyerHigh Value KFS Requisition, andAuthorization by Central PurchasingBuyerHigh Value KFS Requisition, andAuthorization by Central PurchasingBuyerHigh Value KFS Requisition, andAuthorization by Central PurchasingBuyerNitrogen, Liquid PALCard or KFS Requisition High Value KFS Requisition, andAuthorization by Central PurchasingBuyer UCIBuy, PALCard or KFS Requisition UCIBuy, Low Value Requisition orPALCardHigh Value KFS Requisition, andAuthorization by Central PurchasingBuyerNoise Monitoring Equipment – sound level meters or octave bandanalyzersNon-Controlled SubstancesNon-Hazardous ChemicalsNuclear Particle Accelerators ApprovingDepartmentPolicy Reference andInformationBUS 43, Sec VEH&SEH&SGolf Cart Type and Low SpeedVehiclesCheck to see if FW/FW or PW apply.EH&SEH&S
Purchasing Methods GuideDO NOT process Disbursement Vouchers (DVs) for the commodities listed below unless otherwise stated.*UC Fair Wage/Fair Work (FW/FW) and SB 854 Prevailing Wage (PW) impact services, making it a high value request. Please plan accordingly when acquiring services.Commodity (Description of Good or Service)Buying Method/Process High Value KFS Requisition, andAuthorization by Central PurchasingBuyerOffice Supplies UCIBuy, PALCard or KFS RequisitionPepper Spray High Value KFS Requisition, andAuthorization by Central PurchasingBuyerPeriodicals and Publications PALCard or KFS RequisitionPest Control Services* High Value KFS Requisition, andAuthorization by Central PurchasingBuyerHigh Value KFS Requisition, andAuthorization by Central PurchasingBuyerNuclear Reactor Vessels/fuel cells, greater than 3 feet in height – largeenough so a person could enterPesticides, Fungicides and Herbicides, including over-the-counter productsthat have an EPA registration number Photographic Prints, Processing, Supplies and Equipment PALCard or KFS RequisitionPhotography Services* High Value KFS Requisition, andAuthorization by Central PurchasingBuyerPlants – Live or Artificial for public or reception areas only PALCard or KFS RequisitionPlaque – Perpetual, when plaque remains property of UCI PALCard or KFS RequisitionPlayground Equipment High Value KFS Requisition, andAuthorization by Central PurchasingBuyerPostage Stamps and Postage for bulk mailings PALCardPrecious Metals Pressure Vessels (except gas cylinders) High Value KFS Requisition, andAuthorization by Central PurchasingBuyerHigh Value KFS Requisition, andAuthorization by Central PurchasingBuyerPrinters and Supplies UCIBuy, PALCard or KFS RequisitionApprovingDepartmentPolicy Reference andInformationEH&SCheck to see if FW/FW or PW apply.EH&SCheck to see if FW/FW or PW apply.EH&S
Purchasing Methods GuideDO NOT process Disbursement Vouchers (DVs) for the commodities listed below unless otherwise stated.*UC Fair Wage/Fair Work (FW/FW) and SB 854 Prevai
Confined Space Management Program Construction Services* Facilities Management Check to see if FW/FW or PW apply. Consultant Agreement or non-employment contract services* High Value KFS Requisition, and Authorization by Ce
