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St. Johns County Public Library SystemLibrary Advisory BoardBartram Trail Library60 Davis Pond Blvd.Fruit Cove, FL 32259Wednesday, January 9, 20199:30 a.m.AGENDA1. Call to Order2. Approval of Minutes (December 12, 2018)3. Public Comment (Non-agenda items only)4. Conversation with the FOL5. Commissioner’s Comments6. Library Director’s ReportA. Monthly StatisticsB. Expenditure Status ReportsC. Other Items7. Old BusinessA. Update on Long-Range Plan projectB. Other Business8. BREAK9. Report from LAB Liaison to Library Friends10. New BusinessA. Draft “Fact Sheet for LAB Candidates”B. Other Business11. County Administration Comments12. Chair/Board Members Comments13. AdjournmentNext Meeting: February 13, 2019 @ Southeast Library

Approval of Minutes

St. Johns County Library Advisory Board (LAB)December 12, 2018Main Branch LibraryBOARD MEMBERS PRESENTLIBRARY STAFF PRESENTMike MacnamaraDebra Rhodes Gibson, Library DirectorMary GeerAngelina Gervasi, Administrative AssistantToni SirianiValerie Mull, Branch ManagerCatherine St. JeanJae Bass, Technical Services Mgr.Pat LaurencelleHarold George, Extension Services Mgr.Louann WilliamsGUESTS PRESENTKathy DvornickEli Leslie, LAB CandidateBCC ADMINSTRATION PRESENTMel Longo, LAB CandidateHenry Dean, County CommissionerMeg Gallagher, MNFOLJoy Andrews, Assistant County AdministratorAmye Robb, MNFOLJoanne Everett, MNFOL Call to Order: Chair called to order at 9:30 a.m. Interviews with LAB Candidates:Eli Leslie – PresentMel Longo – PresentBeth Stroud – Not presentLea Williford – Not presentLAB interviewed both candidates. Mr. Leslie expressed an interest in serving onthe Board. Mr. Longo wishes to continue serving on the Board. Approval of November 2018 Minutes: Motion to approve minutes by Siriani;seconded by St. Jean. Motion passed unanimously. Conversation with FOL: MNFOL continuing to do community outreach to thoseless fortunate. Board complimented the MNFOL and encouraged them to continuetheir work on bridging the gap.December 12, 2018 LAB Meeting Minutes

Commissioner’s Comments: There are reserves from FY2019 and may be someflexibility to increase the library’s budget for FY2020.Reduction in library hours has been put on hold by the Commission. In March, theLibrary Director hopes the reduction in hours will take place after the Ponte VedraBeach Branch Library reopens once their sprinkler system is replaced. Election of LAB Secretary: Motion by Geer electing Dvornick as LAB Secretary;seconded by Siriani. Motion passed unanimously. Update on Long-Range Plan: Consulting contract has been extended until March2019. Contract original end date, December 31, 2018. Follow-up on Reading Program with SJSO: The Sheriff’s Department has a libraryaccessible to prisoners as well as reading tablets. Recommendation of LAB Candidate: Motion by Geer choosing Mel Longo;seconded by St. Jean. Motion passed unanimously. Adjournment: Meeting adjourned at 11:15 a.m.Respectfully submitted:Angelina Gervasi, LAB Staff LiaisonConfirmed Approval by Library AdministrationMike MacnamaraKathy DvornickToni SirianiMary GeerMel LongoCatherine St. JeanVacantDr. Patricia LaurencelleDecember 12, 2018 LAB Meeting MinutesNext Meeting:January 9, 2019 @ the Bartram Trail Library

Library SystemAdministrative UpdateStatistics & Financials

SUNGARD PENTAMATIONDATE: 01/04/2019TIME: 12:45:52PAGE NUMBER:EXPSTA11ST. JOHNS BOARD OF COUNTY COMMISSIONERSEXPENDITURE STATUS REPORT1SELECTION CRITERIA: expledgr.key orgn '0078'ACCOUNTING PERIOD: 4/19SORTED BY: DEPARTMENT,1ST SUBTOTAL,FUND,ACCOUNTTOTALED ON: 1ST SUBTOTALPAGE BREAKS ON:DEPARTMENT-0078 LIBRARY SERVICES1ST SUBTOTAL-51000 PERSONNEL SERVICESFUND-0001 GENERAL YEAR TO 3.006,901.8497.95100.0010.56100.0097.691ST SUBTOTAL-53000 OPERATING EXPENDITURESFUND-0001 GENERAL FUND54000TRAVEL AND PER L OF EQUIPMEN16,000.0054401LEASE/RENTAL OF ISING2,100.0054905AD VALOREM/PROPERTY TAXE1,575.0055100OFFICE R SUPPLIES39,875.0055200OPERATING SUPPLIES58,346.0055201GAS, OIL, AND LUBRICANTS7,971.0055204LIBRARY BOOKS455,175.0055206STATE AID EXPENDITURES156,256.0055208DONATION EXPENDITURE41,732.0055400BOOKS AND ES AND MEMBERSHIPS2,700.00TOTAL OPERATING .91.00ACCOUNT- - - - - TITLE - - - - 51200REGULAR SALARIES & WAGES51302TEMPORARY EMPLOYEES51400OVERTIME EMPLOYEES52100FICA/MEDICARE TAXES52200RETIREMENT CONTRIBUTIONS52202OPEB CONTRIBUTIONS52300LIFE & HEALTH INSURANCE52400WORKERS COMPTOTAL PERSONNEL SERVICES1ST SUBTOTAL-52000 CONTRACTUAL SERVICESFUND-0001 GENERAL FUND53120CONTRACTUAL SERVICES53150CONSULTING SERVICES53201SERVICE CHARGES53400REFUSETOTAL CONTRACTUAL SERVICES1ST SUBTOTAL-54599 MAINTENANCEFUND-0001 GENERAL FUND54600BUILDING MAINTENANCE54601EQUIPMENT MAINTENANCE242,195.001,160.00

SUNGARD PENTAMATIONDATE: 01/04/2019TIME: 12:45:52PAGE NUMBER:EXPSTA11ST. JOHNS BOARD OF COUNTY COMMISSIONERSEXPENDITURE STATUS REPORT2SELECTION CRITERIA: expledgr.key orgn '0078'ACCOUNTING PERIOD: 4/19SORTED BY: DEPARTMENT,1ST SUBTOTAL,FUND,ACCOUNTTOTALED ON: 1ST SUBTOTALPAGE BREAKS ON:DEPARTMENT-0078 LIBRARY SERVICES1ST SUBTOTAL-54599 MAINTENANCEFUND-0001 GENERAL FUNDACCOUNT- - - - - TITLE - - - - 54602VEHICLE MAINTENANCE54603OTHER MAINTENANCE54614BOOK REPAIRS/MAINTENANCETOTAL MAINTENANCE1ST SUBTOTAL-56000 CAPITAL OUTLAYFUND-0001 GENERAL FUND56400EQUIPMENT56415CAPITAL VEHICLESTOTAL CAPITAL OUTLAYTOTAL .00.002,000.00184,100.89YEAR TO 4,387,276.7032.11

ST. JOHNS COUNTY PUBLIC LIBRARY SYSTEMMONTHLY STATISTICS SUMMARY PREPARED FOR THE LIBRARY ADVISORY BOARDMONTH: Dec-18FISCAL YEAR: 2019CIRCULATION:ANASTASIA ISLANDBARTRAM TRAILHASTINGSMAINPONTE VEDRASOUTHEASTBOOKMOBILETRADITIONAL OHOOPLAELECTRONIC TOTALGRAND TOTALPATRONS REGISTERED:ANASTASIA ISLANDBARTRAM TRAILHASTINGSMAINPONTE VEDRASOUTHEASTBOOKMOBILETOTAL20182017% .406%20182017% 39%MATERIALS HOLDINGS:ANASTASIA ISLANDBARTRAM TRAILHASTINGSMAINPONTE VEDRASOUTHEASTBOOKMOBILETOTAL20182017% 582%TOTAL TITLES OWNED:170,468172,058-0.924%NEW REGISTRATIONS:ANASTASIA ISLANDBARTRAM TRAILHASTINGSMAINPONTE VEDRASOUTHEASTLEOTOTAL811341418721777521

Traditional vs. eBook Circulation Trends FY2018-2019eBook CirculationMonthOct-18# of Circs 17,465% ditional CirculationMonthOct-18Nov-18# of Circs 129,801 110,458% pr-19May-19Jun-19Jul-19Aug-19Sep-19Traditional vs. 19Apr-19May-19Jun-19Jul-19Aug-19Sep-19

ST. JOHNS COUNTY PUBLIC LIBRARY SYSTEMMONTHLY STATISTICS SUMMARY PREPARED FOR THE LIBRARY ADVISORY BOARDMONTH: Dec-18FISCAL YEAR2019CIRCULATION STATISTICSAnastasia IslandBartram TrailHastingsLEOMainPonte VedraSoutheastTechnical ServicesTOTALITypeHardPBksRStatsSoftInHouse Total 415,6426,04996,285VIRTUAL USAGEReference Data Base StatisticsPublic Catalogue UseageHoldsRenewalsPatron LoginsBookletters/Readers AdvisoryVirtual Reference2,0851,3031,42179,7305,37552

FY2019 SYSTEM-WIDEDoor CountElectronic CirculationTraditional CirculationTotal CirculationPatrons RegisteredNew RegistrationsMaterials HoldingOCTNOVDEC93,033 64,955 50,69817,465 17,488 17,182129,801 110,662 96,285147,266 128,150 113,46710,123 10,146 10,134989281370,063 369,868 366,397JANREFERENCEVirtualJob SearchE-Gov AssistOtherGeneral ReferenceTechTotal ,526398,292DEC3701671,6462,217454,112JANCOMPUTER USEAdultsChildrenYA Computer (BT & SE)Early Literacy (HS,MN,PV)LaptopsTotal Computer 646,860DEC3,5033901,070359365,325JANADULT PROGRAMSAD ProgramsAD ENS PROGRAMSCH ProgramsCH G ADULTYA ProgramsYA AttendanceOCT40772NOV20168DEC14142JANPROGRAMMING TOTALSTotal ProgramsTotal Program ERNET SAFETYInternet Safety AttendanceInappropriate Internet UseOCTNOVDECJANVOLUNTEERSAdultsAdult HoursFOLFOL HoursTeensTeen SEPSEPSEPSEPSEPSEPSEPSEPSEPTOTAL0 208,6860 52,1350 336,7480 1824,85000TOTAL22000000TOTALN/A1,536N/A3,363N/A845

AILIBDoor CountElectronic CirculationTraditional CirculationTotal CirculationPatrons RegisteredNew RegistrationsMaterials HoldingOCTNOV10,230 74 15,891 13,9940000000010,123 10,146 10,13498928139,455 40,354 40,563000000000000000000000000REFERENCEVirtualJob SearchE-Gov AssistOtherGeneral ReferenceTechTotal ,526398,292DEC3701671,6462,217454,112JANCOMPUTER USEAdultsChildrenYA Computer (BT & SE)Early Literacy (HS,MN,PV)LaptopsTotal Computer UseOCT604228NOV558224DEC562185JAN083207820747ADULT PROGRAMSAD ProgramsAD AttendanceOCT191,429NOV22306DEC20181JANCHILDRENS PROGRAMSCH ProgramsCH AttendanceOCT322,731NOV29969DEC22958JANYOUNG ADULTYA ProgramsYA AttendanceOCTNOVDECJANPROGRAMMING TOTALSTotal ProgramsTotal Program T SAFETYInternet Safety AttendanceInappropriate Internet UseOCTNOVDECJANVOLUNTEERSAdultsAdult HoursFOLFOL HoursTeensTeen 000000000000000000SEPTOTAL0 32,398N/A0 45,959N/A0N/A02710N/ASEPTOTAL0810007420 7,3140 9,85501280 18,120SEPTOTAL1,724637N/AN/A000 26

BTLIBDoor CountElectronic CirculationTraditional CirculationTotal CirculationPatrons RegisteredNew RegistrationsMaterials HoldingOCTNOVDEC13,494 14,032 10,874JAN0FEB0MAR0APR0MAY0JUN0JUL0AUG031,970 32,561 30,7690000000021,781 21,749 21,72725415813475,181 76,155 76,066000000000000000000000000REFERENCEVirtualJob SearchE-Gov AssistOtherGeneral ReferenceTechTotal 484,655DECJANCOMPUTER USEAdultsChildrenYA Computer (BT & SE)Early Literacy (HS,MN,PV)LaptopsTotal Computer ULT PROGRAMSAD ProgramsAD AttendanceOCT19238NOV13164DEC22200JANCHILDRENS PROGRAMSCH ProgramsCH AttendanceOCT251,024NOV24693DECJANYOUNG ADULTYA ProgramsYA AttendanceOCT11177NOVDECJANPROGRAMMING TOTALSTotal ProgramsTotal Program AttendanceOCT551,439NOV41895DEC34449JANINTERNET SAFETYInternet Safety AttendanceInappropriate Internet UseOCTNOVDECJANVOLUNTEERSAdultsAdult HoursFOLFOL HoursTeensTeen EPTOTAL0 38,400N/A0 95,300N/A0N/A05460N/ASEPTOTAL08600070 3,7010 9,90401440 PSEPSEPSEPSEPTOTAL1,548205225N/A030 TAL1302,78300TOTAL00000000TOTALN/A380N/A242N/A502

HSLIBDoor CountElectronic CirculationTraditional CirculationTotal CirculationPatrons RegisteredNew RegistrationsMaterials 000000002,772 2,774 2,7659151416,869 17,213 FERENCEVirtualJob SearchE-Gov AssistOtherGeneral ReferenceTechTotal 3,132DEC23001,0461,621922,782JANCOMPUTER USEAdultsChildrenYA Computer (BT & SE)Early Literacy (HS,MN,PV)LaptopsTotal Computer T PROGRAMSAD ProgramsAD AttendanceOCTNOVDECJANCH ProgramsCH ProgramsCH AttendanceOCT23674NOV16564DEC1583JANYOUNG ADULTYA ProgramsYA AttendanceOCTNOVDECJANPROGRAMMING TOTALSTotal ProgramsTotal Program AttendanceOCT30722NOV25662DEC20115JANINTERNET SAFETYInternet Safety AttendanceInappropriate Internet UseOCTNOVDECJANVOLUNTEERSAdultsAdult HoursFOLFOL HoursTeensTeen N/A1N/A14N/A2

MNLIBDoor CountElectronic CirculationTraditional CirculationTotal CirculationPatrons RegisteredNew RegistrationsMaterials HoldingOCTNOVDEC18,675 16,416 16,915REFERENCEVirtualJob SearchE-Gov AssistOtherGeneral ReferenceTechTotal ReferenceOCTNOVDEC3172792882825253026275,883 5,171 5,32811,392 10,014 10,31884073976118,490 16,253 16,748JAN0FEB0MAR0APR0MAY0JUN0JUL0AUG030,602 28,039 24,5330000000027,166 27,124 27,03824822918777,591 79,354 79,253000000000000000000000000JANCOMPUTER USEAdultsChildrenYA Computer (BT & SE)Early Literacy (HS,MN,PV)LaptopsTotal Computer 2,38635181,993ADULT PROGRAMSAD ProgramsAD AttendanceOCT25288NOV24250DEC21676JANCHILDRENS PROGRAMSCH ProgramsCH AttendanceOCT291,750NOV23843DECJANYOUNG ADULTYA ProgramsYA AttendanceOCTNOVDECPROGRAMMING TOTALSTotal ProgramsTotal Program AttendanceOCT552,044NOV481,099DEC28850JANINTERNET SAFETYInternet Safety AttendanceInappropriate Internet UseOCTNOVDECJANVOLUNTEERSAdultsAdult HoursFOLFOL HoursTeensTeen LJULJUL0000000000000000000000000SEPTOTAL0 52,006N/A0 83,174N/A0N/A06640N/ASEPTOTAL08840780830 16,3820 31,7240 2,3400 51,491SEPTOTAL5,695362N/A0 1,1360890 /A108