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FLEET ASSISTANCE TEAM PEARL HARBORNEXCOM Ships Store Program“Ship’s Store Fleet Assistance Team will provide training and assistance to allPACFLT units on all aspects of Retail Operations, including ship’s storebusiness, and laundry and barber shop support.”
NEXCOM Ships Store ProgramFLEET ASSISTANCE TEAMPEARL HARBORSHCS (SW/AW) CHARLOTTE GEETEAM LEADERcharlotte.gee1@navy.milTel: W: (808) 473-7695Tel: C: (808) 216-1347SHC (SW/AW) MARQUITA CANADAmarquita.l.canada@navy.milTel: W: (808) 473-7694MAILING ADDRESS:NEXCOM Fleet Assistance Team Pearl Harbor1942 Gaffney St.Suite 100 (Code 431)JBPHH, HI 96860-4549
NEXCOM Ships Store ProgramFLEET ASSISTANCE TEAMPEARL HARBORSERVICESAnthony QuilitorioAnthony.quilitorio@nexweb.orgShip Service Specialist/INSURV(619) 556-5727Joel Santiagojoel.santiago@nexweb.orgShip Service Specialist/INSURV(619) 556-5728BRANDING AND MERCHANDISINGRoger ChalupaRoger.chalupa@nexweb.orgShips Store Branding Specialist(619) 556-6258
NEXCOM Ships Store ProgramFLEET ASSISTANCE TEAMPEARL HARBORSPECIAL 1155SHC(SW) Larry HardimonLarry.Hardimon@nexweb.orgFleet Liaison-ROM 3 SME(757) 502-7477NECOSteve McLaughlinSteven.mclaughlin@nexweb.orgAssociate Director for IT and Finance(757) 502-7478
PEARL HARBORNEXCOM Ships Store ProgramNEX PEARL HARBOR POINT OF CONTACTSMrs. Jennifer JusticeNishiharaUNIFORM SHOPTEL: (808) rs. Stephanie AbdulNEX MALLTEL: (808) 423-3287Stephaine.Abdul@nexweb.orgaMrcia@navy.mil
SHIPS STORE 1Q ORDERINGINFORMATION HAWAIINEXCOM Ships Store Programy.mil/Index.htmVENDING MACHINE REPAIR. If you need any Coke or Pepsi machine repairs, please identify yourrequirements as soon as possible. POC info for Pepsi repair is Robert Johnston,rjohnston@acosta.com/(425) 227-8702 & Coke repair is Cathy EmuraAsari,Cathy.EmuraAsari@OdomCorp.com/(808) 489-7303. Model #, Serial #, property #,manufacture of the machine, nature of problem, requested repair date and POC info is neededat time of repair request.If you are in need of ship owned vending machines repairs, change machine and/or AT&Ttelephone machines repairs, NEX Pearl Harbor Vending Department performs all repairs onthis type of equipment send email to SHCS Gee for assistance. Please contact AT&T rep forequipment/machine repairs.OTHER AMPLIFYING INFO. If you submit any orders or repair requests to any of the commercialships store vendors, NEX main store and/or NEX Vending, please cc SHCS Gee on all of youroff-ship e-mail correspondences so she can better assist your transactions and orders with thevendors and coordinate any deliveries for you to your piers.
NEXCOM Ships Store Program1Q Merchandise orderingoverseasShips Store Program: (A) SS17-005 dtd 08 MAR 20171.Afloat contracting authority was rescinded as specified in Afloat Contracting Authority Letter (24Nov. 2014) . Supply Officers and Sales Officers are not authorized to negotiate contract terms andconditions, establish contract line item pricing or place orders for any line item not specificallypriced under existing contract vehicles.2. The following paragraphs in NAVSUP P-487 are no longer in effect: 4210.a, 4210.b, 4211, and 4212.3.Pursuant to Afloat Contracting Authority Letter (24 Nov. 2014) and NAVSUP P487 par 4203, theship’s Supply Officer is no longer authorized to sign the DD Form 1155 as a contracting officer.Instead, the ship will send the request for procurement to the NEX Fleet Liaison Point of Contact(POC) (if 25K or less) or Fleet Logistics Center (FLC) Contracting Department in accordance withlocal acquisition procedures. Orders over the GCPC threshold ( 25K) will need to be submitted bythe ship to the appropriate NAVSUP FLC Contracting Office in accordance with local acquisitionprocedures.4.Ships may continue to order from authorized ships store vendors using the ROM EDI system as theROM EDI process uses specifically priced line items under existing contract vehicles.Ships are encouraged to top off on Ship’s Store/1Q materials utilizing standard EDI and MILSTRIPprocesses whenever possible to avoid stocking shortfalls and situations of extremis requiringexpedited acquisition support by NEX Fleet Liaisons and NAVSUP FLC Contracting Representatives.
NEXCOM Ships Store Program1Q Merchandise orderingoverseas5th and 6th Fleet AOR:Ships store 1Q merchandise support in the 5th & 6th Fleet AORs are out ofthe NEX Bahrain Distribution Center for the 5th Fleet (for NEX Bahrain) andout of the NEX Naples Distribution Center for the 6th Fleet (for NEX SoudaBay). Ships can place orders directly with those two DCs using the ROMElectronic Data Interchange (EDI) process, ZONE B (BAHRAIN) and ZONE G(SOUDA BAY).FOR NEX BAHRAIN AND NEX SOUDA BAY. Ships must provide a 10 day leadtime to allow time for the order to be processed, picked, packed, and setup for delivery. For pre-deployment orders, due to the higher volume ofmerchandise that must be sent from CONUS via surface shipment to theBAHRAIN and NAPLES distribution centers to fulfill these requirements,ordering and shipping timelines must be extended to ensure adequateinventory levels. Ships must allow NEX 90-100 days processing time whentime when transmitting EDI purchase orders for delivery by a CLF ship viaRAS or pierside. Ships will coordinate RAS deliveries with the CLO.
NEXCOM Ships Store Program1Q Merchandise orderingoverseas5th AOR:The DLA contracted Subsistence Prime Vendor (SPV) is a source ofship’s store (1Q COG) merchandise and MILSTRIP orders will be submittedto the 5th Fleet Combat Logistics Officer (CLO).
1Q Merchandise ordering overseasNEXCOM Ships Store Program7th Fleet AOR:Ships in the Japan and Guam areas use NEX Distribution Centers (DCs) asOCONUS ship’s store vendors. Ships can place orders directly withthose two DCs using the ROM Electronic Data Interchange (EDI) process.For items not on the Japan or Guam listings, contact the FLC Fleet LiaisonPOC in Yokosuka, JP who will provide direction on documentationrequired (i.e., DD Form 1149, local form etc.) and process requests forprocurement in accordance with the NEXCOM GCPC procedures. Ordersover the GCPC threshold ( 25K) will be submitted by the ship to theappropriate NAVSUP FLC Contracting Office in accordance with localacquisition procedures.Ships operating in other overseas Pacific locations, outside of Japan andGuam, will submit procurement requests to the appropriate NAVSUPFLC Contracting Office in accordance with local acquisition procedures.
1Q Merchandise ordering overseasNEXCOM Ships Store ProgramOCONUS NEX Locations (Other than Japan and Guam): Limited quantities of authorizedship’s store stock may be procured from overseas NEX when merchandise is availableand can be sold without impairing the exchange’s inventory position. Ships requiringmerchandise from NEXs will submit the order request to the appropriate NAVSUP FLCContracting Office in accordance with local acquisition procedures.For any questions or concerns, please contact Mr. Gene Hoffman at (757) 502-7472 /email: Gene.Hoffman@nexweb.org.
Overseas POCsNEXCOM Ships Store ProgramNEX and Fleet Liaison POCs (Updated: 24 Feb 2017) **Naples, IT - Franco Coppola franco.coppola@nexweb.org 011-39-081-813-5298DSN: (314)629-4715** POC info subject to change - will be updated via pre-deployment briefs and othercommunications.
NEXCOM Ships Store ProgramFLEET ASSISTANCE TEAMJAPANYOKOSUKA, JAPANSHCM(SW/AW) Michael TennFleet Assistance Team LeaderFleet Logistic Center, Yokosuka, JapanPSC 473, Box 11-258FPO AP 96349-0001Email: michael.tenn@fe.navy.mil: DSN: 315-243-7965COMM: 046-816-7965 (Japan)011-81-46-816-7965 (US)CELL: 090-9313-3744 (Japan)011-81-90-9313-3744 (US)SH1(SW/AW) Roberto CorianoRoberto.Coriano@fe.navy.milYokosuka, Japan NEX Fleet Liaison POC011-81-46-816-6296DSN: 315-243-6296
NEXCOM Ships Store ProgramFLEET ASSISTANCE TEAMJAPANOther POCs-Logistics Support / Provisions (9M/1Q) - 315-243-7030Group Email milFISCY.CDO@fe.navy.milGDSC@navy.mil- Navy Cash Representative - Mr. Joel Ignacio - joel.ignacio@fe.navy.milPhone: 315-243-7324BB Cell: 080-2028-8454
7TH Fleet Point of ContactsNEXCOM Ships Store Program7th Fleet POCs- MANILA Site Group Email - Mr. Ramon Malate - MalateRM@state.gov- MNLFleetSupport@state.govPhone: 63-2-301-2958Cell: 63-918-913-4614- Subic Bay - Mr. Ernie Sazon - Ernesto.Sazon@fe.navy.milPhone: 63-47-250-2805Cell: 63-918-959-5986- SYDNEY - LT Antonio Butcher - Antonio.Butcher@defence.gov.auPhone: 612-9359-4087Cell: 61-4-6659-0140- FLC Site Singapore - NAVSUPFLCSINGLSC@fe.navy.milDSN: 315-421-2307; Comm: 65-6750-2307
NEXCOM Ships Store Program7TH Fleet Point of Contacts(Cont.)GUAMMary Helen BenaventeMaryhelen.Benavente@nexweb.orgWillie L. LawsonWillie.Lawson@nexweb.orgStorage Warehouse ManagerNEX Guam Distribution CenterOffice: (671) 339-8667Fax: (671) 339-4424
MILSTRIP FORMATNEXCOM Ships Store ProgramFOR THE PROPER MILSTRIP FORMAT, VIEW THE EXAMPLE BELOW.A01NZZ30000NRLL00169 CS00025R2168603459999RYSTOCKANZ 1QEP5123505KDOUBLE SPACE (BLANK)BETWEEN 9 AND CA.B.C.D.E.F.G.H.I.J.K.L.M.SINGLE SPACE(BLANK)BETWEEN Z AND 1A01NZZ3 (Standard on all requisitions)STOCK NUMBER, always 13 digits (0000NRLL00169)DOUBLE SPACE (Standard on all requisitions)UNIT OF ISSUE, always 2 digits (EA, CS, PK)QUANTITY, always 5 digits (00001, 00010, 00900)SHIP’S UIC, always 6 digits including letter (R12345)JULIAN DATE, always 4 digits (0001, 0031, 0365)REQUISITION SERIAL NUMBER, always 4 digits (9900,9990, 9999)RYSTOCKANZ (Standard on all requisitions)SINGLE SPACE, (Standard on all requisitions)1QEP512 (Standard on all requisitions)REQUIRED DELIVERY DATE, always 3 digits (last 3 digits of Julian date)5K (Standard on all requisitions)Make sure Zero’s (0) and the letter (O) are used properly. For example, a zero is used for the document ID(A01), the letter (O) is used for supplementary address (YSTOCK). IF NOT USED CORRECTLY, SYSTEM WILLNOT PROCESS YOUR ORDER.
MILSTRIP COMPONENTS DIAGRAMNEXCOM Ships Store GIDENTIFIERA0A S9S S 8905001335887MEDIA& SIGNALCODEUNIT PERISSUEQUANTITYUNITSPACES: IF FRONT PART IS 20 CHARACTERS THEN YOU’LL NEED 2 SPACESIF FRONT PART IS 21 CHARACTERS YOU NEED 1 SPACE.JULIAN DATEDEMAND CODEFUND CODE1Q- NZ9M-PZSUP. ADDRESSLB 00052 N57007 81120001 RN57007 B NZSIGNALCODEDOCUMENT NUMBER9M: FOOD ORDER1Q: SHIP’S STOREPROJECTCODEPRIORITY CODE1Q EP5 08121 2JRDD: PUT CONSL DATE NOTTHE RAS EVENTSPACEADVICECODE
NEXCOM Ships Store ProgramUSE NOTEPAD FORMATOPENING YOUR NOTEPAD ATTACHMENT SHOULD LOOK EXACTLY BELOW IMAGE.
NEXCOM Ships Store ProgramPLEASE INCLUDE YOUR SHIP’S NAME AND DISTRIBUTION CODE IN NOTEPAD TITLE (9M FOR FOOD ORDER/ 1Q FOR SHIP STORES)
NEXCOM Ships Store ProgramCONTRACT NUMBERFROM PRIME VENDORCATALOG
NEXCOM Ships Store ProgramSEND REGULAR ORDER TO COMMODITIES NPIR EMAILADDRESS: M-BA-CTF53CLO@me.navy.milIF NIPR IS DOWN PLEASE SEND ORDER REQUEST TO SIPRSIDE: M-BA-CTF53-CLO@me.navy.mil
5TH FLEET OPERATIONSNEXCOM Ships Store ProgramHOW TO AVOID UNMATCHED EXPENDITURESWHEN IN FIFTH FLEETOrdering: For requisitions afloat to a resupply ship or possible prime vendor, the shipmust assign each line item a requisition number from their requisition log. The shipshould enter the requisition into ROM but not confirm it until the material is receivedonboard. CTF 53, ashore, will assign replenishment to either a resupply ship or to aPrime Vendor. CTF 53 will advise the ship via email of the items assigned to each.Receipt from resupply ship. The transferring ship will provide a DD Form 1348-1 for eachitem transferred. Ship will receive the quantity transferred at the standard cost plus4.6%. Any differences in quantity received and quantity on DD 1348 will be surveyedto NWCF IAW P-487
5TH FLEET OPERATIONSNEXCOM Ships Store ProgramReceipts from a Prime Vendor are more difficult as the ship may have twodifferent costs for each item. Normally prior to ordering, the CTF sendseach ship a Prime Vendor catalog with item pricing which is used to createorders. CTF-53 may also send a DLA report to the ship that lists each itempaid for by the CTF (STORES REPORT). The Prime Vendor delivery shouldinclude an inventory manifest or invoice with the material. Ships will matchline items against the requisition orders and receive the quantity shown onthe vendor invoice and confirm the requisitions in the ROM 3 system.(Differences should be surveyed to NWCF). The receipt price or cost shouldbe taken from the catalog or CTF (STORES report). If it is not available, usethe Prime Vendor’s invoice and increase the cost for each line item by 4.6%to avoid an unmatched expenditure.
5TH FLEET OPERATIONSNEXCOM Ships Store ProgramReporting. Each requisition/item received must have an individual receivingreport. The receiving report should show the quantity on the DD Form 1348or Prime Vendor invoice. The cost will be either the DD form 1348 cost or (iffrom a Prime Vendor); the STORES report cost or the invoice cost increasedby 4.6%.
5th FLEET OPERATIONSNEXCOM Ships Store ProgramBahrain Point of ContactMr. Parrish GuerreroAsst CLF Logistics OfficerCTF-53/MSCCENTemail: Parrish.Guerrero@me.navy.milemail: parrish.guerrero@me.navy.(smil).milCLO Group email: CTF-53CLO@me.navy.(smil).milComm: 973-1785-2274DSN: 318-439-2274Mob: 973-3941-8408
SAMPLE OF MERGE RETURN LETTERNEXCOM Ships Store ProgramDEPARTMENT OF THE NAVYUSS AMIGO(Letter Head)From:To:LT SALES OFFICER Madeleine Amigo, SC, USNR, USS AMIGO(FFG 00)Commanding Officer, USS AMIGO (FFG 00)Subj:REQUEST TO MERGE SHIPS STORE RETURNS FOR END OF ACCOUNTING PERIODRef:(a)NAVSUPPub 487para 92011. Per reference (a), this letter is forwarded for CommandingOfficer's approval to merge ships store returns for Accounting Period.2. The purpose of merging ships store returns is to facilitate with the load our of ship’sstore merchandise and to assist with proper logistic planning and our present operationalcommitments.SALES OFFICER SIGNATUREAny approved Merged Letters mustbe sent to NEXCOM!!!!
SAMPLE OF MERGE RETURN LETTERNEXCOMShips Store *************FIRST ENDORSEMENTFrom:To:Commanding Officer, USS AMIGO (FFG 00)Sales Officer, SC, USNR, 666-66-666Subj:REQUEST TO MERGE SHIPS STORE RETURNS FOR END OF ACCOUNTING PERIOD1.You are hereby approved to merge ships store returns foraccounting period or you can use Approval if granted formerging returns for period specified above.CO SIGNATURE OR BY DIRECTIONCopy to:Type CommanderDFASNEXCOM (Ships Store Program)Any approved Merged Lettersmust be sent to NEXCOM!!!!
RECOMMENDATIONSNEXCOM Ships Store Program1.2.3.4.5.6.Conduct weekly spot inventories as required.Conduct audits on weekly reports:*EPOS Profitability Report.*Print B28 for Retail Outlet Stores (pay attention to items with negative quantity).*B01/B05 reports with receiving reports and monthly transmittal.Use 857 from NECO website before receiving the DD1155 in ROM 3.Use Invoice from delivering ship and reconcile with DD1348.Utilized FIFO ( First In First Out).Be sure to review the "Sell QTY" column prior to confirming the order. If the SubCS/PK is not being calculated correctly, use the "Add Non-Standard Items" buttonto manually create a new item with the correct information.
LAUNDRYNEXCOM Ships Store ProgramTo-do before deployment:- Equipment 100% operational prior to deployment.- Request a laundry groom.- Full load of laundry supplies and chemicals on board.- Carry extra spare parts for Ecolab system.- Use supply system during deployment.- Contact NEXCOM FAT Pearl Harbor Hawaii if equipmentgoes down, or in need of repair parts.
BARBER SHOPNEXCOM Ships Store ProgramPlease ensure:- Equipment 100% operational.- Full load of barber supplies on board.- Use supply system during deployment.
NEXCOM Ships Store ProgramThings That Can Cause ANegative Impact Unmatched expenditures Prime Vendor: Surprise pricing; Receipts, NIS NIS of CO’s favorite emblematic Over and Under loading Not having a backup computer Not having the right “spares” Not knowing who to call for help
#1 Before You GoNEXCOM Ships Store Program Have a “Plan of Action”. What items are able to be mailed. CO emblematic preference (order in plenty of time). 5th Fleet: What’s on Prime Vendor List. (Place the order in advance) Carry 90 days supply of Barber and laundry supplies. Vending Machines. “Spare” parts on board. (Ask Pepsi and Coke for Assistance) Request “Groom”. Know how to handle deliveries from Prime Vendor.
NEXCOM Ships Store Program#2 Schedule a Service CallNEXCOMLaundry Contact NEXCOM Habitability Laundry equipment review. Laundry Operation & MaintenanceTraining. Contact Ecolab for dispenser groom& training. Abraham White, (808) 292-6713/Email: Abraham.White@ecolab.com 1-800-352-5326. Worldwide Assistance.Barber Ask for a barber equipment review. Make sure barber chair works andship knows how to providemaintenance. Training available. Make sure clippers work (all ofthem). No cost repairs to barberclippers.NEXCOM POCs:Joel Santiago, (619) 556-5728/Email: Joel.Santiago@nexweb.orgAnthony Quilitorio, (619) 556-5727/Email: anthony.quilitorio@nexweb.org
#3 Know Your ResourcesNEXCOM Ships Store ProgramShip’s Store / Barbershop Renovations Plan early if any partial of full renovations are desired post deployment. Process can take 3-4 months. POC: Roger Chalupa; roger.chalupa@nexweb.org; (619) 556-6258CONUS Assistance (call, write, email) Fleet Assistance Teams. Afloat Training Groups. NEXCOM Ships Store Program.5th Fleet / 7th Fleet Assistance: Ships send their orders into NEX Yokosuka, Guam, Bahrain, and Souda Bay via EDI. Special orders through GCPC process for items not listed on contract. GCPC Cardholder in Yokosuka. Prime Vendor support in Singapore. Prime Vendor support in 5th Fleet.
NEXCOM Ships Store Program--Unauthorized Commitment(UAC)Causes for UACPlacing and/or communicating an order with avendor not listed on the ACB/ASLNot processing a Special DD-1155 withNEXCOM via TYCOMUtilizing an unapproved NEXCOM vendorAlso applies with scheduling repair serviceswithout going thru NEXCOM** Only the nearest FLC can ratify a UAC. Ship will need to contact NEXCOM forguidance. Vendor will not get paid until UAC is ratified resulting in the ship not gettingthe merchandise. This is a long process.
Unauthorized Commitment(UAC)NEXCOM Ships Store Program-“SHIPS IMPACT”Will not get the merchandiseIf merchandise is on-board will not be able toreceive itDisqualification from Excellence AwardMajor hit on SMI/SMCCommanding Officer will need to submit aletter reflecting the cause of the UAC andcorrective action as part of the ratificationprocess
LESSONS LEARNEDNEXCOM Ships Store ProgramMaintain a “Lessons Learned” package.Provide a copy to Fleet Assistance Team and NEXCOM HQ.Used to brief new deployers.
QUESTIONS?NEXCOM Ships Store Program
those two DCs using the ROM Electronic Data Interchange (EDI) process. For items not on the Japan or Guam listings, contact the FLC Fleet Liaison POC in Yokosuka, JP who will provide direction on documentation required (i.e., DD Form 1149, local form etc.) and process requests for procurem
