Transcription
U.S. Departmentof StateSEVIS: Addresses and Names
U.S. Departmentof StateCommunications Use the Questions Pod to let us know if you arehaving audio or other technical issues Type your questions in the Questions Pod asthey occur to youThere will be a Q&A session atthe end where we will answerquestions, but you may submitquestions at any time.May 16, 2014Questions Pod:Located in theupper left-handcorner of thewebinar screen.2
U.S. Departmentof StateDownload PodHow to download Webinarinformation files:1. Select file2. Click Save To My ComputerDownload Pod:Located in thelower left cornerof the webinarscreen.May 16, 20143. Click link Click to Download(File opens in a new window.)4. Save the file using yoursystem procedures3
U.S. Departmentof StateDocuments Available To Download Today Webinar Participant Guide SEVIS Name Standards SEVIS Accreditations and RecognitionsConversion Job Aid (rev. 7 May 2014) SEVIS Conversion Worksheet (rev. 30 Apr 2014) FAQ Form I–17 Accreditations and RecognitionsConversion (rev. 7 May 2014)Also look on Study in the States for these materials.May 16, 20144
U.S. Departmentof StateAgenda Addresses in SEVIS––––Informatica AddressDoctorAddress StandardsAddress ValidationImplementation Timeline Top Address FAQs – Q/A Session Names– ASCII Code Names, Editing, and DecipheringPassports Top Name FAQs – Q/A Session ResourcesMay 16, 20145
U.S. Departmentof StateSEVIS AddressesMay 16, 20146
U.S. Departmentof StateAddresses in SEVIS New modal window to add/edit addresses Addresses will be validated using a validationtool SEVP currently exploring Informatica AddressDoctor as the validation toolMay 16, 20147
U.S. Departmentof StateInformatica AddressDoctor Addresses are validated to comply with USPSstandards Address type (physical, mailing, etc.) is determinedby the tool Indication of the “quality” or deliverability of anaddress can be provided Address “suggestions” in the case of incomplete,invalid, or inaccurate address entries Ability to override an indication of an invalid address,and to add known addresses to the system asacceptable and confirmed addressesMay 16, 20148
U.S. Departmentof StateInformatica AddressDoctorMore information on AddressDoctor can be found at:http://now.informatica.com/en address-validation-bestpractices white-paper 02098.html?uid 12-20551May 16, 20149
U.S. Departmentof StateAddress Standards SEVIS will validate all U.S. addresses againststandards defined by the USPS SEVIS will require that, at a minimum, all U.S.addresses have a valid city, state, and zip code Addresses entered or updated via batchinterfacing will fail validation if the city, state, andzip code do not agreeMay 16, 201410
U.S. Departmentof StateAddress Validation SEVP will apply validation standards to existingSEVIS addresses, in order to provide anindication of the “quality” of that address toSchool and Program Sponsor users In some cases, SEVP may correct existingaddresses to conform to the standards; however,we are not requiring institutions to edit existingaddresses to conform to new standardsMay 16, 201411
U.S. Departmentof StateTimeline for Implementation SEVP is planning on implementation in the Fall of2014; however, the final implementation date iscontingent on completion of testing andacquisition of the tool BUT You can start NOW! Enter any new addresses according to thestandardsMay 16, 201412
U.S. Departmentof StateAddresses – Frequently Asked Questions1. Will SEVIS validate all addresses, includinginternational addresses?2. Will there be new SEVIS alerts for addresses of“low quality?”3. If our address or one of our student’s addressis changed, will we be notified?May 16, 201413
U.S. Departmentof StateQuestions and AnswersMay 16, 201414
U.S. Departmentof StateSEVIS Name StandardsMay 16, 201415
NameU.S.Fields*Departmentof StateSEVIS Name Fields Family/Primary Name First/Given Name Middle Name Suffix Indicator that a person has no name other thanthe Family/Primary Name Passport Name Preferred NameMay 16, 201416
U.S. Departmentof StateName Standards Latin alphabet, no hyphens, no apostrophes One space between names No: LNU, FNU, Unknown, Not Applicable UNK, NA – requires confirmation of nameSEVIS will impose a universal standard of namingconventions, so names are entered consistently.May 16, 201417
U.S. Departmentof StateCompatibility with Other Systems SEVIS will conform to international standards forpassport machine readable zone Standards described in Document 9303 – MachineReadable Travel Documents, Sixth Edition 2006;International Civil Aviation Organization– Used globally– ISO /9303 p1 v1 cons en.pdfMay 16, 201418
U.S. Departmentof StatePassport Data Page ZonesVisibleInspectionZone (VIZ)MachineReadableZone (MRZ)May 16, 201419
U.S. Departmentof StateVisual Inspection Zone Passport-issuing country determines:– Primary identifier– Secondary identifier (name components not includedin primary identifier) Names can include national-specific charactersMay 16, 201420
U.S. Departmentof StateMachine Readable Zone – Line 1SOURCE: Doc 9303 , page IV-42May 16, 201421
U.S. Departmentof StateMRZ Acceptable CharactersSOURCE: Doc 9303; page IV-47May 16, 201422
U.S. Departmentof StateAdvantages of MRZ StandardsIssuing country determines transliteration ofnames into MRZ standardMay 16, 201423
U.S. Departmentof StateName Example #1Name:Alan Benjamin Thompson, IIIName in VIZThompson, Alan BenjaminName in MRZP CANTHOMPSON ALAN BENJAMIN Name inSEVISFamily/Primary Name: ThompsonFirst Name: AlanMiddle Name: BenjaminSuffix: IIIPreferred Name: Ben ThompsonPassport Name: Alan Benjamin ThompsonMay 16, 201424
U.S. Departmentof StateName Example #2Name:Marie-Hélène D’AmicoName in VIZD’AMICO, MARIE-HÉLÈNEName in MRZP CANDAMICO MARIE HELENE Name in SEVISFamily/Primary Name: DAmicoFirst Name: Marie HelenePreferred Name: Marie-Helene D’AmicoPassport Name: Marie Helene DAmicoMay 16, 201425
U.S. Departmentof StateName Example #3Name:SankaranName in VIZSANKARANName in MRZP CANSANKARAN Name inSEVISFamily/Primary Name: Sankaran This individual has no name other than the primarynamePreferred Name: SankaranPassport Name: SankaranMay 16, 201426
U.S. Departmentof StatePhasing-in of SEVIS Name Standards Will begin with ability to add/edit existing names Batch testing will begin in NovemberMay 16, 201427
U.S. Departmentof StateNames – Frequently Asked Questions1. What is the purpose of the Preferred Namefield?2. Are you coordinating your name standards withother government agencies; such as, theDepartment of Motor Vehicles (DMV) or SocialSecurity Administration?3. Will you coordinate these requirements withbatch vendors?May 16, 201428
U.S. Departmentof StateNames – Frequently Asked Questions4. Why do you need to capture the PassportName?5. What should we do if we don’t have thepassport to refer to when creating theForm I-20?6. What happens if the names in our universitydatabase do not meet the SEVIS standards?May 16, 201429
U.S. Departmentof StateNames – Frequently Asked Questions7. How will PDSOs, DSOs, ROs, and AROs benotified if SEVIS changes a nonimmigrant’sname?8. Are we required to enter a Preferred Name or aPassport Name?9. When do we have to start complying with thesestandards?May 16, 201430
U.S. Departmentof StateNames – Frequently Asked Questions10. Will school/sponsor officials get a list ofnonimmigrant names in advance, which willbe changed?11. Will nonimmigrants have a record on theirForm I-20/DS-2019 of their pre-conversionname?May 16, 201431
U.S. Departmentof StateQuestions and AnswersMay 16, 201432
U.S. Departmentof StateResourcesStudy in the States Website SEVIS Information Page– http://studyinthestates.dhs.gov/sevis Webinar Page– http://studyinthestates.dhs.gov/webinarsOther Resources SEVIS E-mail: SEVISTechnicalFeedback@ice.dhs.gov Department of State E-mail: jsevis@state.gov SEVP Response Center: SEVP@ice.dhs.gov SEVIS Help Desk: 800-892-4829May 16, 201433
May 16, 2014 · Informatica AddressDoctor Addresses are validated to comply with USPS standards Address type (physical, mailing, etc.) is determined by the tool Indication of the “quality” or deliverability of an address
