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ADELPHIUNIVERSITYSchool of Social WorkBSW andMSW FieldEducationManual
School of Social Work BSW and MSW Field Education ManualTABLE OF CONTENTSHow to access FieldEducation Moodle .4Holidays andVacations . . 10AgencyOrientation. 11What can be found on FieldEducation Moodle?.4Inclement WeatherPolicy.10Four Week EducationalPlan . .11Mission, Vision andDeclaration of Values .4Student Absence 10LearningAssignments . .12Who’s Who in FieldEducation . .5Placement Planning &Matching Process .6Field EducationMoodle. . .8Field EducationCalendar 8Field Schedules & MinimumRequirements . .9Attendance Sheet andVerification . .102 PageRelease Time from Fieldwork . .10Adelphi E-MailAddress . . .10Malpractice InsuranceCoverage 10Challenges StudentsEncounter in thePracticum .13PerformanceExpectations . .14Evaluations. . .14Identification of StudentStatus . .10Home Visits andSafety .10Transportation andReimbursement. . 11Grading for the FieldPracticum 15Student Evaluation of FieldPractica . .15Social Media Policy .15
School of Social Work BSW and MSW Field Education ManualField Education Department Contact InformationField Education DepartmentNameTitleCampusPhone #Fax #E-mailTBADirector of ivia 16-8774376James -3158968lpolise@adelphi.eduamato@adelphi.eduext 8360TBADr. TBAamallow@adelphi.edu845-4520967ext 8102PhyllisCampagna3 6-8774376campagna@adelphi.edu
School of Social Work BSW and MSW Field Education ManualThis BSW and MSW Field Education Manualis designed to serve as a guide and resource forBSW and MSW students. The manual highlightsimportant information about fieldwork policiesand procedures.This manual and all field education formsincluding the Field Education calendar are alsoavailable on the School of Social Work FieldEducation Moodle site.How to access Field Education Moodle1. Log into eCampus2. Click on Moodle Course Management3. Click on School of Social Work FieldEducation, which is the Field EducationMoodle site1. Mission, Vision and Declaration ofValues1.1. The Field Education Department iscommitted to student-centered serviceand providing students with quality fieldpracticum experiences that enable themto develop the knowledge, skills and4 Pagevalues required for steadfast fidelity toprofessional social work practice.1.2. Our vision is to service studentsefficiently and in a friendly manner. Inaddition, we aspire to develop studentswho are sought after in the social workpracticum as well as the marketplacebecause of their strong professionalidentity and technical skill as well as theirability to appreciate and respond toethical matters in day-to-day practice.1.3. In the quest for excellence, the FieldEducation Department expects everyonewith interest or concern in the field courseof study to pledge to the following values.We aim to deliver on these expectations: Accountability: We will do whatwe are supposed to do by whenwe are supposed to do it andare prepared to justify ouractions if called to task. Professionalism: We will striveto be reliable, competent, andpoised in our business matters. Interpersonal Intelligence: Wewill make an effort tounderstand and interacteffectively with others. Efficiency: We will operate in anorganized manner to achievework goals with minimumwasted effort or drain. Commitment: We will be faithfulto the value system of theprofession and the NASW Codeof Ethics at all times and in allaspects of our work. Communication. We will relayaccurate information ina uniformed and timelymanner.
School of Social Work BSW and MSW Field Education Manual2. Who’s Who in Field Education2.1. Director of Field Education: The chiefadministrator at the School who is responsible formanaging the multi-campus field educationprogram.2.2. Assistant Director of Field Education:Administrators located at each campus. They areresponsible for the day-to-day management ofthe School’s field education program at theirrespective sites.2.3. Faculty Field Liaison: Full-time or adjunctfaculty members who are assigned by the FieldEducation Department to serve as an advisor tostudents and liaison between students, theSchool and field placement agencies. FacultyField Liaisons have obtained a Master of SocialWork degree from a CSWE-accredited university.Their responsibilities to students include: visits are to take place during the first halfof each semester.Examiningstudents’LearningAgreements and communicating withstudents and field instructors, asnecessary, regarding this document toensure an appropriate/successful socialwork practicum.Consulting with junior and 1st yeargraduate students about their placementpreferences by the end of the firstsemester.Serving as academic advisor andregistering advisees for classes.Approving academic transactions (i.e.adds/drops, withdrawals, change ofgrade, etc.).Following-up with students and fieldinstructors regarding any complaints orreports of unsatisfactory performance inthe field.Evaluating students’ performance in thefield practicum based on verbal andwritten evaluations from the fieldinstructor.Assigning a grade in accordance with theevaluation from the Field Instructor aswell as their overall impression of astudent’s learning and performance inthe field practicum. In determining thegrade Faculty Field Liaisons considerstudents’ attendance in the field course,submission of process recordings,sufficient participation in field instruction,professional behavior and attainment ofcompetencies in social work.Reaching out to each student within thefirst two weeks of fall semester to makean introduction.Meeting with each student at least onceper semester for a minimum of 45minutes. The first meeting should takeplace during the first 2-6 weeks of thesemester.Checking-in with each student at leastonce a month during assignedsemesters.For 21-hour students,monthly contact should occur throughoutfall and spring semesters. For 14-hourstudents, monthly contact should occurthroughout fall, spring and summersemesters. Responding to all student contacts withina reasonable timeframe.Visiting students’ field placementagencies at least once per semester tomeet with the field instructor and otherrelevant agency personnel. For 21-hourstudents, one visit is required in the falland one in the spring. For 14-hourstudents, one visit is required in the fall,spring and summer semesters. TheseIf the Faculty Field Liaison does not fulfillthese responsibilities, the student shouldcontact the Field Education Department aswell as document matters on the StudentMonthly Report.5 Page 2.4. Field Instructor: A social worker who holds aMaster of Social Work degree from a CSWEaccredited university and is SIFI certified. FieldInstructors are designated by the agency or the
School of Social Work BSW and MSW Field Education Manualschool and carry responsibility for training bilities include: Conducting weekly individual and/orgroup field instruction conferences for aminimum of one hour.Selectingappropriatelearningassignments based on the student’seducational level.Monitoringandcoordinatingthestudent’s work in the agency setting.Readingthestudent’sprocessrecordings and then offering appreciativeand constructive feedback to the student.Conducting formative and nferring with the student’s FacultyField Liaison. The agency’s discretion in selectingstudents.Student preferences regarding the fieldeducation experience.3.2. Students are required to have some daytimeavailability. Without some availability duringdaytime, weekday hours, the School may beunable to assign a student. The Field Departmentwill make every effort to place interns whorequest after-hours or a non-traditionalplacement. However, internships after 5 pm onweekdays or on weekends cannot beguaranteed.3.3. Students who opt to complete 21 hours perweek in the field course will facilitate the planningand matching process if they are available threefull weekdays with flexible availability between 9am and 6 pm.If the field instructor does not fulfill theseresponsibilities, the student should contact theFaculty Field Liaison as well as document theconcern on the Student Monthly Report.3.4. Students who opt to complete 18 hours perweek in a school setting will facilitate the planningand matching process if they are available threefull weekdays with flexible availability between 8am and 6 pm.2.5. Task Instructor: In some agencies, a studentmay be assigned to a task instructor. A taskinstructor need not be a social worker, but maywork in a related discipline. A task instructorprovides guidance to the student in carrying outspecific learning assignments.3.5. Students who opt to complete 14 hours perweek in the field course will facilitate the planningand matching process if they are available two fullweekdays with flexible availability between 9 amand 6 pm.3. Placement Planning & Matching Process3.1. The Field Education Department carriesresponsibility for assigning students to fieldpractica. In making assignments, the Departmentdraws information from various sources,including student and agency preferences.Ultimately, consideration as to when and wherestudents do their practicum include: The availability of a field instructor or tasksupervisor at the agency site.Agency policy regarding days of theweek and the hours during the day thattheir education program is in operation.6 Page3.6. Students entering fieldwork for the first timeare invited to attend either individual or groupplacement planning meetings where a member ofthe Field Education Department answersquestions and explains fieldwork requirementsand options. Entering students complete a FieldPlacement Information Form describing theirbackground and interests. Ultimately, wherestudents do their practicum is determined by thefactors listed under 3.1.3.7. Students who are planning their advancedyear practicum consult with their Faculty FieldLiaison to find out which placements might meettheir learning needs and interests. The FacultyField Liaison prepares and then submits to the
School of Social Work BSW and MSW Field Education ManualField Education Department a PlacementRecommendation Form indicating the student’sstrengths, learning needs, areas for future focus,field of practice concentration, and any specificplacement requests or recommendations.Ultimately, where students do their practicum isdetermined by the factors listed under 3.13.8. All agencies require students to interview forthe practicum. Agencies decide whether toappoint a student.After the interview iscompleted, the student must contact the FieldEducation Department to discuss the interview.The agency will inform the Department and/or thestudent regarding acceptance. If the agencycontacts the student regarding the decision, thestudent must contact the Field EducationDepartment to relay the information.3.9. If the agency accepts the student, the studentmust give confirmation of acceptance within areasonable timeframe.3.10. If the student declines an offer of aninternship, the student must make the agencyand the Field Education Department aware of thisdecision within a reasonable timeframe. In thiscase, other relevant options will be explored. Ifan offer of an internship is made by the secondagency and refused by the student, the studentmay not be allowed to continue with theplacement planning and matching process. Thestudent will be offered the opportunity to delayplacement until the following academic year.Inasmuch as fieldwork and practice courses mustbe taken concurrently, the student would not beallowed to continue in the corresponding practicecourse.3.11. Once the student gives confirmation ofacceptance, the student is only allowed to renegeon the agreement and explore other relevantoptions in the event of dire circumstances.3.12. If the student is not offered an internship,other relevant options will be explored. If thestudent is not offered an internship after a secondinterview, the student must participate ininterview skills training through the Field7 PageEducation Department.After successfulcompletion of that course, the Department willmake a third and final attempt to place thestudent. If the student is interviewed and notoffered an internship at that time, the student maynot be allowed to continue with the placementplanning and matching process. The student willbe offered the opportunity to delay placementuntil the following academic year. Inasmuch asfieldwork and practice courses must be takenconcurrently, the student would not be allowed tocontinue in the corresponding practice course.4. Employment Based Internship4.1. Some students may meet the School’sfieldwork requirements through their employmentin social service agencies. Students andagencies participating in employment-based fieldpractica must complete a special applicationprocess with the School, which entails meetingspecified criteria, developing a field educationplan, consultation with a member of the FieldDepartment, and obtaining the approval of theDirector of Field Education.4.2. Paid employees of agencies must meet thesame educational requirements as a traditionalinternship; namely, the student must be givencomparable time for fieldwork assignments, fieldinstruction and process recording, and releasetime for field and classroom instruction. Thefollowing criteria must be met in the plan: When students carry out their field workresponsibilities in the employment basedpracticum they must make themselves known toclients as a social work intern. Assignments used for fieldwork learning shouldreflect a change from those carried as a worker,and the type and focus of the assignmentsselected should be congruent with thoseassigned to a non-employment based student atthe same educational level. Agencies are expected to provide employmentbased students with the appropriate amount oftime to meet educational recording requirements,
School of Social Work BSW and MSW Field Education Manualto attend field instruction conferences with adesignated Field Instructor and carry out the fullcomplement of field assignment responsibilitieswithin their delegated fieldwork hours. The student’s employment supervisor and FieldInstructor must be two different people. Field Instructors of employment-based studentsmust meet the same criteria and are expected tocarry out the same educational and supervisionresponsibilities.4.3. Students in an employment based placementwho seek a leave of absence from employmentwill have to put field and practice courses on holdas well. This includes HSP students.5.5. Students who are placed in school settingsand who are not required to stay in the practicumuntil the end of June MUST have thatarrangement documented in writing by theagency along with the agreed upon weeklyschedule and anticipated date of completion ofthe practicum.6. Field Schedules & Minimum Requirements6.1. Students are expected to attend their fieldcourse for a specified minimum number of hoursduring the academic year. The required numberof annual hours is based on the student’seducational level.4.4. A student in an employment basedplacement who is terminated from theiremployment may have to put field and practicecourses on hold. This includes HSP students.5. Field Education Calendar5.1. Students and Field Instructors shouldfamiliarize themselves with the Field EducationCalendar. The calendar can be found on the fieldeducation website and on the School of SocialWork Field Education Moodle.5.2. Students do not end their field course whenthe minimum number of hours are completed, butremain in placement until the last day of field.5.3. Students should not be asked to begin theplacement prior to the first day of field. However,students may attend an agency orientation priorto the first day of field. When that is the situation,orientation hours are counted towards thestudent’s total earned hours.5.4. Students placed in school settings arerequired to complete a minimum of 18 hours aweek and remain in placement from Septemberthrough the end of June, if necessary, tocomplete the minimum number of hours requiredOR if mandated by the agency at the time ofassignment.8 Page6.2. Foundation and Advanced Year M.S.W.students may elect an extended model andcomplete 14 hours per week of field instructionover the course of the fall, spring, and summersemesters to meet the minimum 600-hour fieldrequirement.6.3. Students who elect the extended model mustregister for the extended field class section andwill receive a grade for the fall semester inFebruary and for spring semester in August.Extended students will be charged a continuousmatriculation fee per semester during which theyare in a field placement. This also applies to thosestudents in the process of satisfying therequirements of an Incomplete grade In FieldInstruction.
School of Social Work BSW and MSW Field Education Manual6.4. Human Service Professional (HSP) studentshave three options. They may elect to completethe 900-hour HSP field requirement at: 30 hours per week for the fall and springsemester.21 hours per week in fall and springsemesters and 24 hours per week duringthe summer.15 hours per week in summer, fall, springand the following summer semesters.6.5. A “standard” day in the practicum consists of7 field work hours and 1 hour for a meal/break,which is not to be included in the accumulation offield hours.6.6. Students are required to adhere to a setweekly field course schedule.6.7. Once the schedule is created and approvedby the Field Instructor any changes to the setdays and/or times must be approved by theField Instructor and then by the Faculty FieldLiaison.6.8. Any changes to the number of hours over5 hours per week must be agreed upon by theField Instructor and the Faculty Field Liaison, andthen approved by the Director of Field Education.6.9. Students who wish to change theircontracted field hours (e.g., from 14 hours to 21hours, or 21 hours to 14 hours) must first obtainapproval from both their Field Instructor andFaculty Field Liaison. Changing contracted fieldhours also requires administrative participation,including changing the course number. To makethe change official the student and Faculty FieldLiaison must submit this request in writing to theDirector of Field Education, who will then submitthe necessary paperwork to the Associate Dean,Provost, and Registrar.6.10. Fieldwork hours may not be front loaded.Any hours above and beyond the requirednumber will not be carried over or maintainedfrom semester to semester or year to year.9 Page7. Attendance Verification7.1. Students are to record the total number ofhours spent in their field course each day on theAttendance Sheet and have their Field Instructorcertify their attendance by signature. At the endof each month, students submit their AttendanceSheet by email to the Faculty Field Liaison whowill officially document the hours with the FieldEducation Department. The Faculty Field Liaisonwill verify that the student is on track to earn therequisite number of hours. If a student is behindin hours at any time the Faculty Field Liaison,Field Instructor and the student will work togetherto create a plan to make up the missing hours.7.2. The Attendance Sheet may be found on FieldEducation Moodle.7.3. Students must make up any time fallingbelow the requirement because of holidays,illness, snow days, emergencies, or delayed startto field. The student, Faculty Field Liaison, andF
School of Social Work BSW and MSW Field Education Manual 5 P a g e 2. Who’s Who in Field Education 2.1. Director of Field Education: The chief administrator at the School who is responsible for managing the multi-campus field education program. 2.2. Assistant Director of Field Education: Administrators located at each campus.
