US Carrier Set-Up Requirements - H&N Logistics, LLC

Transcription

H&N Logistics, LLC2014US Carrier Set-Up RequirementsTo speed up the set-up process, please see below for the requirements.Documents need to be filled out in their entirety:1. Carrier Profile2. References Page3. Automatic Direct Deposit Form4. W-9 Form *If your company is an LLC must enter tax classification on W-9*5. Brokerage Info (if you want H&N to find backhauls for you)6. Trailer Inspection Form signed7. Factoring Letter (if you use a factoring company)8. Broker/Carrier Contract9. Trailer Interchange Agreement (if going to pull H&N Trailers)10. Copy of Carrier Authority11. Certificate of Insurance naming H&N Logistics LLC as additional insured.Insurance coverage requirements:-Automobile Liability - minimum 1,000,000 coverage-Cargo - minimum 100,000 coverage-If pulling H&N trailers, must have Non-Owned Equipment coverage- minimum 50,000 coverage requiredEmail all information to: HNMADISONWI@HARTUNGBROTHERS.COMOr fax to: 608-829-5161Or mail to: H&N Logistics, LLC708 Heartland Trail, Suite, 2000Madison, WI 53717-2099

H&N Transport, IncH&N Logistics, LLCParent Company: Hartung Brothers, Inc.708 Heartland Trail, Suite 2000Madison WI, 53717-2099Toll Free: 800-362-2522Ph: 608-829-6000Fax: 608-829-6001www.hartungbrothers.com708 Heartland Trail, Suite 2000Madison, WI 53717-2099Toll Free: 800-558-2676Ph: 608-829-5100Fax: 608-829-5161Email: lc.comDaniel Hartung - PresidentJohn Hartung – PresidentIn Business since: January, 1979Type of Business: Agricultural/TransportationBusiness Operations Manager - Phillip SestonSCAC: HNNQMC # 145944MC # 433057Insurance Agency/Contact:General Liability Ins. Name:Amount:Cargo Ins. Name:Amount:Liability Ins. Name:Amount:Workers Comp. Name:Amount:DOT # 168557DOT # 2229313JW AssociatesCatlin Ins. Co 1,000,000.00Underwriters at Lloyds 150,000.00Underwriters at Lloyds 1,000,000.00Middlesex Ins Co 1,000,000.00Dun & Bradstreet037843679Bank Reference:M& I BankKirk Soukup1 W, MainMadison, WI 53703Federal ID # 39-1314918Federal ID # 32-0012213Telephone: 920-699-5025Policy #: PRA455934001Expires: 09/21/14Policy #: PRA455934001Expires: 09/21/14Policy#: PRA455934001Expires: 09/21/14Policy#: 8943409010200131Expires: 03/01/15608-252-5917608-283-5713 Fax (Use for Credit Inquiries)Trade References:Trinity TrailerCal Robinson8200 Eisenman RdBoise, ID 83716208-336-3666208-336-3741 FAXMidwest Trailer SalesBob Zurbuchen4107 Terminal RoadMcFarland, WI 53558608-838-4164608-838-8755 FAXER TrailerBob Hessling20186 Lincoln HighwayMiddle Point, OH 45863419-968-2115419-968-2712 FAXCarrier References:Ludwig Transport LimitedMichael Ludwig817 Norfolk Street SouthSimcoe, ON N3Y 4K1519-426-4870Mike Rood TransportMike Rood0577 S Dixie HwyPortage, OH 43451419-409-6114Uphoff CompanyKendall Uphoff4142 Ridge RdDeerfield, WI 53531608-839-4945Equipment Type:Reefer:Flatbeds:Open Top:Tankers:Dry Vans:921912762Tarped Open Top:Belted Trailers:Hopper TrailersRGN Trailers612133

Welcome to H & N Logistics LLC!We would like to know how you heard about our organization. Please check one (ormore) of the options below:Load posting on TransCore 3sixty or Internet TruckstopHartung Brothers/H & N Logistics LLC websiteThrough a friend/family member who has hauled for H & NSeeing an H & N trailer on the roadProspected by an H & N employeeOtherWe appreciate your response!

H&N Logistics, LLCCarrier Profile708 Heartland Trail, Suite 2000, Madison, WI 53717-2099Phone: 608-829-6060 Fax: 608-829-5161Please print clearly filling out the following information. Read over all the information and fax back to us at608-829-5161 or email us at HNDistribution@hartungbrothers.com. Please include your certificateinsurance with H&N as Certificate Holder and a copy of your authority when returning this form.Trucking Company:Contact (s):Address:City: State:Phone:Zip Code:Business: Cell:Fax:Email Address (required for trucker portal & direct deposit):US DOT #MC#Tax Payer Identification Number:(Federal ID Number or Social Security Number)Types of Equipment:QualificationsCheck types of movements you have done or can doNumber of Power Units: Number of Trailers:(Write # of trailers next to the type you have)48’ Reefer53’ ReeferReefer TridemVanVented VanOpen TopBeltHopperHopper Multi AxleWalking FloorWalking Floor Multi AxleDumpDump Multi AxleTankerFlatbedStep DeckLowboyRGNTrainA TrainB TrainOtherCheck commodities you have hauled or can haulBulk/Floor LoadedField LoadsHopper/BeltMachineryPower OnlyRefrigeratedTankerTWIC certifiedBeetsBrined StockCarrotsMeatCucumbersFertilizerLima BeansOnionsPeasPeppersPumpkinsSeed CornSnapbeansSweet CornOther (list below)Additional Information or Trailer Sizes:

States of OperationALL USAOntario, CanadaQuebec, CanadaManitoba, ecticutDelawareDistrict of daNew HampshireNew JerseyNew MexicoNew YorkNorth CarolinaNorth DakotaOhioOklahomaOregonPennsylvaniaRhode IslandSouth CarolinaSouth est VirginiaWisconsinWyomingOtherORIGSo INuthSo Eaut st (hMM ( Uv y akidw ald kaese,CMt(TX ityidG,F)wL)es oldMt ( enidw Wil Citesdy,RCos MOan t (B)ad ow e,WlinaI(-O gnt Gr Ceenario en, tra(CO lWha H)I))tham&PortBurwell)Lanes – Check those of interestDESTINATIONPacific West (CA, OR, WA)West (AZ, CO, ID, MT, NE, NV, NM, ND, SD, UT, WY)South (AR, LA, MS, OK, TX)South East (AL, FL, GA, NC, SC)Midwest (IL, IN, IA, MI, MN, MO, OH, WI)East (DE, DC, MD, NJ, PA, VA, WV)North East (CT, ME, MA, NH, NY, RI, VT)Canada (Ontario)Canada (Quebec)Canada (Manitoba)Specific Lanes (ex: Uvalde, TX – Green Bay, WI):

List of Drivers and Cell Numbers:

ReferencesTo complete your carrier set up, please fill out this form with at least three references. Ifyou already have this written on another sheet, please attach the sheet to our carrier setup packet.Reference #1Name:Address:Phone:Email Address (if available):Reference #2Name:Address:Phone:Email Address (if available):Reference #3Name:Address:Phone:Email Address (if available):

W-9Form(Rev. August 2013)Department of the TreasuryInternal Revenue ServiceRequest for TaxpayerIdentification Number and CertificationGive Form to therequester. Do notsend to the IRS.Print or typeSee Specific Instructions on page 2.Name (as shown on your income tax return)Business name/disregarded entity name, if different from aboveExemptions (see instructions):Check appropriate box for federal tax classification:Individual/sole proprietorC CorporationS CorporationPartnershipTrust/estateExempt payee code (if any)Limited liability company. Enter the tax classification (C C corporation, S S corporation, P partnership) Other (see instructions) Address (number, street, and apt. or suite no.)Exemption from FATCA reportingcode (if any)Requester’s name and address (optional)City, state, and ZIP codeList account number(s) here (optional)Part ITaxpayer Identification Number (TIN)Enter your TIN in the appropriate box. The TIN provided must match the name given on the “Name” lineto avoid backup withholding. For individuals, this is your social security number (SSN). However, for aresident alien, sole proprietor, or disregarded entity, see the Part I instructions on page 3. For otherentities, it is your employer identification number (EIN). If you do not have a number, see How to get aTIN on page 3.Social security numberNote. If the account is in more than one name, see the chart on page 4 for guidelines on whosenumber to enter.Employer identification numberPart II–––CertificationUnder penalties of perjury, I certify that:1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me), and2. I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal RevenueService (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I amno longer subject to backup withholding, and3. I am a U.S. citizen or other U.S. person (defined below), and4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct.Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholdingbecause you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgageinterest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), andgenerally, payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See theinstructions on page 3.SignHereSignature ofU.S. person Date General Instructionswithholding tax on foreign partners’ share of effectively connected income, andSection references are to the Internal Revenue Code unless otherwise noted.Future developments. The IRS has created a page on IRS.gov for informationabout Form W-9, at www.irs.gov/w9. Information about any future developmentsaffecting Form W-9 (such as legislation enacted after we release it) will be postedon that page.Purpose of FormA person who is required to file an information return with the IRS must obtain yourcorrect taxpayer identification number (TIN) to report, for example, income paid toyou, payments made to you in settlement of payment card and third party networktransactions, real estate transactions, mortgage interest you paid, acquisition orabandonment of secured property, cancellation of debt, or contributions you madeto an IRA.Use Form W-9 only if you are a U.S. person (including a resident alien), toprovide your correct TIN to the person requesting it (the requester) and, whenapplicable, to:1. Certify that the TIN you are giving is correct (or you are waiting for a numberto be issued),2. Certify that you are not subject to backup withholding, or3. Claim exemption from backup withholding if you are a U.S. exempt payee. Ifapplicable, you are also certifying that as a U.S. person, your allocable share ofany partnership income from a U.S. trade or business is not subject to the4. Certify that FATCA code(s) entered on this form (if any) indicating that you areexempt from the FATCA reporting, is correct.Note. If you are a U.S. person and a requester gives you a form other than FormW-9 to request your TIN, you must use the requester’s form if it is substantiallysimilar to this Form W-9.Definition of a U.S. person. For federal tax purposes, you are considered a U.S.person if you are: An individual who is a U.S. citizen or U.S. resident alien, A partnership, corporation, company, or association created or organized in theUnited States or under the laws of the United States, An estate (other than a foreign estate), or A domestic trust (as defined in Regulations section 301.7701-7).Special rules for partnerships. Partnerships that conduct a trade or business inthe United States are generally required to pay a withholding tax under section1446 on any foreign partners’ share of effectively connected taxable income fromsuch business. Further, in certain cases where a Form W-9 has not been received,the rules under section 1446 require a partnership to presume that a partner is aforeign person, and pay the section 1446 withholding tax. Therefore, if you are aU.S. person that is a partner in a partnership conducting a trade or business in theUnited States, provide Form W-9 to the partnership to establish your U.S. statusand avoid section 1446 withholding on your share of partnership income.Cat. No. 10231XForm W-9 (Rev. 8-2013)

HN&LogisticsLLC708 Heartland Trail, Suite 2000, Madison, WI 53717-2099608829-5100 800-558-2676 FAX 608-829-6061Dear Carrier:With our efforts to control cost and increase operating efficiencies H&N Logistics, LLC has adopteddirect deposit for all Motor Carrier Settlements. This will ensure the timely deposit of your settlementdirectly into your checking account. This transaction will be completed on the day your settlement isdue. No more waiting for the mail! You will still be eligible to receive quick pay on any loads youchoose. This is only for final settlement. When the settlement is deposited into your bank account,you will receive an email with the amount of your deposit and the settlement information. The H&NTrucker Portal website will also display the information regarding all settlement information to date 24hours a day and 365 days a year.To complete this transaction all you have to do is fill out the attached form. A voided check mustaccompany the form.If you have any questions regarding settlement or information regarding your account, please feel freeto contact us at your convenience.Thank you,H&N Logistics, LLC(608) 829-6060

Hartung Brothers Inc. Trailer Inspection ExpectationsAt Hartung Brothers Inc., food safety is our #1 priority. Prior to loading, all trailers will beinspected for the following:-Food residues from earlier loads-Cleaning and sanitizing residues-Pests/pest feces-Cooling unit will be checked for proper function-Trailer insulation and door seals-Ribbed floors and air chutes are clean and unclogged with no visible holes on the floorAll drivers MUST provide Hartung Brothers Inc. and/or partner shipping facilities with arecent washout receipt (washout must have been within 24 hours prior to loading)Trailer MUST be of food grade qualityTrailer MUST not have ever contained animals or waste products that would jeopardizethe integrity of the loadTrailer MUST be free of foreign matter (nails, wood, soil, metal, etc.)If your trailer DOESN’T meet the above qualifications, your trailer will not be loadedand the driver will be instructed to go to the nearest washout location to have the trailerwashed out. H & N Logistics, LLC WILL NOT pay for the washout. It is theresponsibility of the carrier to make sure the trailer is ready to go prior to arriving at ourshipping facilities.After loading, trailer will be sealed. Compromising the seal may result in rejection of theload. A member of the Hartung Brothers Inc. staff will seal the trailer! When in route tothe customer, if the seal is broken, driver MUST call H & N staff ASAP at 608-829-6060.By signing this document carrier agrees to comply with all conditions listed above.Driver/Carrier SignatureWe appreciate your services! Thank You!Phil SestonOperations Manager, H & N Logistics, LLC

HN&LogisticsLLC708 Heartland Trail, Suite 2000, Madison, WI 53717-2099608-829-5100 800-558-2676 FAX 608-829-6061AUTHORIZATION AGREEMENTAUTOMATIC DIRECT DEPOSITI hereby authorize H&N Logistics, LLC to initiate credit entries and to initiate, if necessary, debitentries and adjustments for any credit entries in error to my account indicated below and for thefinancial institution named below, hereinafter called FINANCIAL INSTITUTION, to credit and/ordebit the same to such account.(Financial Institution Name)(Branch)(Address)(City/State)(Zip Code)(Financial Institution Phone Number)Type of Acct:(Routing Number)CheckingSavings(Account Number)This authority is to remain in full force and effect until H&N Logistics, LLC has received writtennotification from me of its termination in such time and manner as to afford H&N Logistics, LLC andFINANCIAL INSTITUTION a reasonable opportunity to act on it.(Email Address of which remittance should be sent)Please Attach Voided Check(Print Company Name or Individual Name)(Signature)(Date)

H&N LOGISTICS, LLCTransportation Agreement(Broker / Carrier)THIS AGREEMENT made and entered into this day of, 20 , by and between H&N Logistics, LLC, a Wisconsin limitedliability company domiciled in Madison, Wisconsin, (hereinafter referred to as“H&N”), andof, , (hereinafter referred to as “CARRIER”).WITNESSETHWHEREAS, H&N is duly authorized to engage in operations as a property brokerof regulated freight moving in interstate or foreign commerce pursuant to License No.MC-433057 issued by the Federal Motor Carrier Safety Administration, controls thetransportation which is the subject of this Agreement, and desires to tender toCARRIER for transportation such goods of its customers as are offered to H&N; andWHEREAS CARRIER is duly authorized by the Federal Motor Carrier SafetyAdministration or its predecessor to engage in operations in interstate or foreigncommerce as a contract carrier, by motor vehicle, in Docket No. MC-and desires to participate in the transportation of such freight as is tendered to CARRIERby H&N by providing services designed to meet the special and distinct needs of theshipper;NOW, THEREFORE, in consideration of the promises and mutual agreementsherein contained, the parties mutually agree as follows:1. Representations and Warranties of CARRIER. CARRIER represents andwarrants to H&N that it:a. Has been issued Contract Motor Carrier Permit No. MC- bythe Federal Motor Carrier Safety Administration or its predecessor agency, and suchauthority is now, and will continue during the term of this Agreement to be, valid andsubsisting.b. Has been issued appropriate operating authorities, licenses, certificatesor permits for operations in the states and provinces where the operations contemplatedby this Agreement shall be performed.c. Has and will maintain, while this Agreement remains in effect, the publicliability and cargo insurance described in paragraphs (8) and (9) of this Agreement.d. Makes the representations herein for the purpose of inducing H&N toenter into this Agreement.e. Has authorized the person(s) executing this Agreement to do so onCARRIER’S behalf.f. Is in compliance with all applicable federal, state, provincial and locallaws relating to its service and the performance of this Agreement and will remain incompliance with all such laws during the entire term of this Agreement.

Transportation Agreement (Broker / Carrier)Page 2g. Has in effect an effective safety program and has been issued a“Satisfactory” Safety Rating by the Federal Motor Carrier Safety Administration; willmaintain an effective safety program and a “Satisfactory” Safety Rating during the term ofthis Agreement; and is in compliance with all applicable federal, state and provincialsafety regulations and requirements.2. Representations and Warranties of H&N. H&N represents and warrants toCARRIER that it:a. Has been issued Motor Carrier Property Broker License No. MC-433057by the Federal Motor Carrier Safety Administration and such authority is now, and willcontinue during the term of this Agreement to be, valid and subsisting.b. Has now and will maintain, while this Agreement remains in effect, aProperty Broker’s Surety Bond under 49 C.F.R. 387.307 or trust fund agreementauthorized therein.c. Makes the representations herein for the purpose of inducing CARRIERto enter into this Agreement.d. Has authorized the person(s) executing this Agreement to do so onBroker’s behalf.3.Duties of CARRIER. CARRIER agrees to transport and deliver specifiedcommodities, in accordance with the shipping instructions issued to it by H&N on behalf ofvarious shippers, and to cause its driver(s) to be responsible for the loading and/orunloading of all commodities tendered to it by H&N as hereinafter set forth. CARRIERshall have the duty to determine that each shipment is properly loaded and CARRIERagrees to indemnify, defend, and hold harmless H&N and shipper against all loss, cost,damage, or liability of any kind or nature arising or growing out of improper or unsafeloading or unloading of any shipment. CARRIER’S acceptance of any shipment loaded oru

4. W-9 Form *If your company is an LLC must enter tax classification on W-9* 5. Brokerage Info (if you want H&N to find backhauls for you) 6. Trailer Inspection Form signed 7. Factoring Letter (if you use a factoring company) 8. Broker/Carrier Contract 9. Trailer Interchange Agreement (if going to pull H&N Trailers) 10. Copy of Carrier .