WIXLIB

LHOW THE WORD PROCESSOR WORKSAfter you load the word processing program into your computer, you usethe keyboard as you would an ordinary typewriter.Instead of appearingon paper (as in typing), the words appear on the monitor (screen).Everything you type is stored in the computer's memory and can be saved forlater use.The best thing about word processing programs is that they make it easyfor you to add to, change, erase, or correct your work.WORD FROCESSING WORK FLOWI TYPE DOCUMENT 1PROOFREADON 5CREENJEDIT AND REVISE 14(WORKINGDRIFTCHANQE1,.uRREf IYESIQPNi/NOSAVE FINISHEDPRINT IVA/IMPORTANT TERMS TO KNOW BEFORE YOU USE THE WORD PROCESSORDOCUMENT - Anything you type on a word processor is called a document ora file.Before you begin writing your document, most word processingprograms require that you give it a name. This is called a filename.Most word processors have rules that limit your choice of a filename.18

LOAD - Before you type your first word,you haveto LOAD the word-processingprogram into the computer's memory.This is done through various inputdevices.LOADMPUT DEVICES.Disk DriveTape PlagerFloppg DiskCassetteSCREEN DISPLAY - A word processor's screen display isthe number ofcharacters (letters, numbers, symbols, and spaces) thatcan be displayedon the screen of your monitor at one time.A CHARACTER - Is a letter, number,punctuation mark, symbol, or spice thatyou type onto the computer screen. The screen is likea piece of graphpaper with invisible lines that make hundreds of boxed-inareas (positions).Most of these areas are filled with charactersyou type in, while someareas are filled in by characters just for the wordprocessor and they donot show up on the screen.r1619

CURSOR - A cursor is a small patch of light thatmoves on the computerscreen as you work.The word cursor comes from the Latin verbcurrere,"to run."It may be a solid rfijle, an underline, or a special symbol.On some word processors, the cursor blinks off andon, on others it shinessteadily.Whenever you see the cursor on your screen, you knowthat is the spotwhere the next character you type will appear.As you type, the cursormoves.WORD WRAP - In most word processing programsyou do not have to worry aboutthe carriage return or the RETURN (ENTER) keyas you write. When you cometo the end of a line, the cursor moves to the beginning of thenext lineautomatically. This is called word wrap or wrap-around.If the line endsin the middle of a word, the word (or part of it)moves down with the cursor.MENU - When you first load your word processing programyou will see a list-6TThe things your program can do. This list is calleda menu.This menucan either be made up of words or pictures (ICONS).MODE - This is a section on a word-processing program devotedto a particular set of tasks.Usually there are tasks that are involved in writing,editing, saving and printing and are grouped by themselves.SCROLLING - The computer screen is like a window through whichyou see onesection of your text at a time. Scrolling is moving text eitherhorizontalor vertical onto or off the screen, either by line-by-lineor in blocks.You scroll when you want to see a part of the documentthat precedes orfollows the present screenful.SCROLLINGTo see sections of documents which are notcurrentlg in view, scrolling of the text can beeither horizontal or vertical.HORIZONTAL SCROLLINGVERTICAL SCROLLINGVARIATIONS:Line by lineScreenby screen1720

TRANSPOSING - When you transpose two characters or two words, you makethem change places with each other.If your word processor does not havea command for transposing you can still make characters and words changeplaces by first deleting and then inserting.WORD INSERT - The word insert usually means to add characters to existingtext -- to place new charactersin between other characters you've alreadytyped."insert" allows you to split the text andadd words or characters.awnsasCENTERING - To type or print a line of text so that it has equal margins(equal space on both sides), a word processor centers text by putting thesame number of characters to both left and right of the center point.REPLACING - To get rid of a character that you've typed and replace itwith another character.21

MARKING BLOCKS - A block of text can be anything from a word to A wholefile.A block is a section of your document that you want to handle as aunit.Marking a block means to show with signs or highlighting the beginning and end of a block of text.LiCOPYING A BLOCK a TEXT - When you copy a block of text, you leave it inth' original location but repeat it in one or more other places.Theoriginal text is not destroyed.(Block copying comes in handy when you type the words of a song for exampleand want to repeat the chorus after each verse.)MOVING A BLOCK OF TEXT - When you move a block of text you take it awayfrom one place and put it in another.BLOCK ACTIONCOMMANDSThe move operation allows youto own a bluck of text from onelocation to another.IFINDING WORDS IN THE TEXT - Your word processor can search through yourtext and find the word or words you specify. Other words for finding are"search" or "locate."(SE ARCH)SEARCH is used to find everg occurence of aword. phrase. or block. of text.1922

DELETE - Delete allows you to remove a wordor character.I DELETE]ALSO, used to "ERASE" a block of text froma document.L 7--\--23DELETEUsed to "erase" ablock from a document

LFINDING AND REPLACING - Finding a wc.'d or phrase andreplacing it-0Th whatever other word or phraseyou specify.IREPL ACT]REPLACE is used to change a ward. phrase. orblock of text to a different set of characters0110SW0411.ERASING A BLOCK OF TEXT - Same as deleting or removingtext from your wordprocessor or from a storage disk.In some word processors whenle computererases lines that you have marked, it removes them fromthe screen, but alsostores them in a section of its memory calleda buffer.If you change yourmind, you can get the deleted materialback from the buffer by pressing acertain key.ADJUST-BlIJUSTThe adjust or align blockoperation allows you to changethe format of a block of textto match the format of anotherparagraph in the document

JUSTIPTINSJustified marginsRagged RightleftLood o wore processing program intoyour computer Using either themanual or on interactive tutorial, proptyping and moving the cursor. Nowtry deleting characters or wordsinserting characters or words.\IUsing the manual for your word processprogram, identify the processes fperforming the folowing taskandri htLaid a word processing program Intoyour computer.Using either themanual or an Interoctive tutorialprochce typing and moving the cursorNow try deleting characters or wordsand inserting characters or wordsLlsmg the manual for your wordprocessmg program, identify theprocesses for performing the followingtasksWord processing programs can accomplishjustification b3 either inserting extra spacesbetween words or controlling the space betweenletters.25.1

MIIIIIATTIINDWHAT IT CAD DO FOR YOU ?Allows determination of.1. linespacing2. placement of page numbers3. width of margins4. size/stgle of print5. indentations6. underliningTa .esFrom5toObjective Use commercial softwarepackages in a variety of ApplicationsWord Processing cursor movement,tab setting, deleting a character,deleting a word, deleting a line,inserting a characterOBJECTIVE: USE COMMERCIALSOFTWARE PACIAGES IN AVARIETY OF APPLICATIONSWORD PROCESSING126-cursor movement-tab setting-deleting a character-deleting a word-deleting a line-inserting a charactfm

SAVETo transfer from the computer'sDemon/ (workspace)To a storage disk.-Saving prevents work from being lost whenthe computer is turned off.-Saving allows you to use old documents tocreate new, similar ones.-Saving requires a filename.2/

THE PRINTERTo generate a printed copy locate thecommands/keys to accomplish thefollowing:1.)Print whole document2.)Print specific page or pages3.)Print a selected block of text4.)Interrupt printing5.)Print control codes for changingfont size or emphasis (bold,etc.)Line feed, form feed, and paper6.)loading2528

WHAT CAN YOUR WORD PROCESSOR DO?There are different word processing software programs such as, Appleworks,Apple Writer, Super Scripsit, Framework, anq PFS: Write, Bank Street Writer,and Paper Clip.The r.hecklist on the following pages lists all the functions a word processingprogram usually does.The set of instructions has been left blank so you canfill in the "How To" according to the word processing program you are usingwhile working on the activities.Depending on the Word Processing software you are using, your computer shoulddo the following:It should have:40Cursor Control - means we can move the cursor anywhere onthe screen.40Standard Editing Functions .40Delete - the delete function erases characters (words,lines or a paragraph).Insertthe insert function lets you insert a word,sentence, or paragraph wherever you'd like.Search and replace - lets you find a particular letter,word or sentence and replace it withanother letter, word, or sentence.Block Operations - a block is defined as all charactersbetween two marked points in the text.You can move this block of characters(words, sentences) to other locations,or delete a block of characters.Standard Formatting Functions.(Formatting lets us decide howthe text (words) will appear on the printed page after it is sentto the printer.)41.1 immilit2926

Space formats include:Margins (left, right, top, bottom).Tabs.Justificationmeans lining up the ends of the lines.Leftjustification means all lines are straight onthe left side; right justification means alllines stop at the same place on the right side.Centering - can center titles, or lines.Headers -are bits of texts that appear at top of each page.Footers appear at the bottom of the page.Line spacing - you should be able to specify single, double, ortriple spacing of text.Form formats include:Boldface - makes the text stand out.Underlining.Superscripts - sometimes used in footnotes and subscripts usedfor mathematical notations.Your Word Processor program should also have:File Merge - means you can separate text files from one disk orone file to another.Help directory - lets you remember some of the commands for yourword processor you may have forgotten.Two typesof help are available: continuous in which asection of the screen is set aside for help messages and on demand in which the help messageoverwrites part of the screen when you call it up.File size - is the maximum space allowed per text file.Automatic Backup - makes a backup copy of the file on which youare working.SWIG - or See What I Let - means what you view on the screen iswhat is printed out on paper.Mail Merge - lets you combine your word processor with a data baseto prepare form letters or other personalized documents.30

L40Embedded Printer Commands40Printer Support - refers to the process of making the word processor communicate with the printer.40Add-On Packages40Integrated Packages - combines word processing with spreadsheetand database management programs.lets you switch the type of lettering(Fonts) you use, page length, margins,and page numbering.spelling checker checks the spelling of wordsin your text against a dictionary stored ondisk.Grammar checker checks commas, properpunctuation, capital letters.Thesauruslists synonyms. Style checker checks forstylistic errors, i.e., awkward phrases, cliches.r28

WORD PROCESSING CHECKLISTSOFTWARE PROGRAMWHAT IT DOESW P CATEGORYGetting StartedPut program disk into diskdrive before or afterturning on computer.Command to type to tellcomputer to load programinto memory.Command needed to quit orexit from program.Information screens?Menu--do you need toindicate a choice?Need to answer any questionsbefore writing.Need to make up a file name.What does writing screenlook like?Type of cursor.Entering TextHow do you type capitalson keyboard?Do keys on the keyboardrepeat when you hold themdown?Correcting a typing error.Key to press to start anew line.HOW TO DO IT

1WORD PROCESSING PROGRAM0W P CATEGORYEntering Text Cont'd.WHAT IT DOESHOW TO DO ITMaximum number of charactersyou can put on one line.Maximum number of lines thescreen holds.What happens when you fillthe last line on the screen?How do you return to theprevious screen of text?How do you start over withan empty screen?What happens when youpress the TAB key?Moving the CursorCan you move cursor withouterasing?How do you move cursor?Can cursor be moved bygiving it a command?Can cursor move faster?Deleting Charact rsThe character precedingthe cursor.The character the cursoris on.The word preceding thecursor.The word following thecursor.3033

WORD PROCESSING PROGRAMW P CATEGORYDeleting CharactersCont'd.WHAT IT DOESEverything to the right ofthe cursor on the same line.The whole line.Inserting (Add)CharactersDc you need a certain mode/menu to insert character?Special instructions orkeys to hit before inserting.Where do you place cursorbefore insertion?ReplacingCharactersHow do you get rid of acharacter you've typed andreplace it?Do you need to delete theunwanted character and typea new one in its place.What command do you havefor a strikeover or overwrite operation that allowsyou to type the new characterover the old?TransposingSpecial command fortransposing two characters.Special command for transposing two words.Place for cursor totranspose characters.Place for cursor totranspose words.311HOW TO DO IT

WORD PROCESSING PROGRAMW P CATEGORYInserting WordsWHAT IT DOESHow do you insert a word orstring of words?What if the insertion runsonto a new line and henleaves part of the new lineblank.How do you insert a paragraphbreak?ScrollingCan you scroll horizontally?How many spaces?How do you scroll to theprevious line?To scroll to the next line.Command to ;,roll more thanone line at a time.To make lines scrollcontinuously.To scroll at differentrztes of speed.Any specific scroll commands.Marking BlocksHow to mark a block of text.What shows on screen whenyou mark a block?Can you start/end a blockin a middle of a line?Way to cancel the markingof a block.3;HOW TO DO IT

WORD PPOCESSING PROGRAMW P CATEGORYWHAT IT DOESMarking Block:-, Cont'd.Limit to the size of blockyou can mark.Erasing a Block ofTextCertain mode/meriu neededto erase a block of text.HOW TO r'0 ITHow do you erase aftermarking the block?Can you erase a blockwithout first marring it?Can you get back what youerased?Command needed to adjustlines after erasing.Limit to number of characters/lines you can get backafter erasing.Moving a Block ofTextSpecific mode/menu to moveblock of text.How do you show WP where youwant block of text moved to?Command used to move theblock.Can you move block backwhere it was before?Copying a Block ofTextIs there a copy function menu /mode?Steps needed to copyblock of text.3336

WORD PROCESSING PROGRPJIW P CATEGORYWHAT IT DOESCopying a Block ofText Cont'd.How do you show where youwant copy to be placed?Finding Words in theTextCertain node/menu needed toselect FIND or SEARCH.HOB TO DO ITWhat command is needed tofind something?Any restrictions on whatthe WP will find?How will you know when WPhas found word?How do you tell WP to findnext occurrence of word?Are there any "wild cards"symbols to stand for anyletters?Finding 3 ReplacingNeed a certain mode/ menu toselect REPLACE.What command is needed tomake WP find and replacesomething?Is there a command for"search & query?"Will the WP replace withoutasking permission?Restrictions on length ofrepl acement.3437

WORD PROCESSING PROGRAMW P CATEGORYSaving Your WorkWHAT IT DOESHOW TO DO ITDo you have initializedformatted disk or cassette?Need certain mode/menu to"save" your work.Command needed to "save"document.Must you save all text, orpart?Restrictions on file name.How do you review catalogof files on the disk orcassette?Retrieving a FileCertain mode/menu toretrieve file from storage.Command needed to retrievefile.How do you merge two files?Formatting/PrintingMenu/mode needed for printing.Functions you can usecommands needed.---Number of characters ona line.--Number of lines on a page--Change page break--Single, double, triplespacing--Justifying margin--Indenting--Centering3538

WORD PROCESSING PROGRAMW P CATEGORYFormatting/PrintingWHAT IT DOESHOW TO DO IT--Type of charactersCont'd.--Underscoring--Super/sub scriptsPausing in printing.Other printing commands.,39

/agiatiriMost of the activities in this Word Processor section can be attempted usingany Word Processing Software application you currently have in your classroom.Popular Word Processors currently on the market include:WORD PROCESSORS UNDER 100:TI Writer - TIAtari Writer - AtariBank Street Writer - C-64, Apple II, Atari, IBM PC/PC Jr.Color Scripsit - Radio ShackEasy Script - C64Friendly Writer - IBM PCMac Write - Apple MacintoshPaperclip - C-64PC-Write - IBM PC/PC Jr.Write, Edit and Print - IBM PC/PC Jr. Apple II, C-64, TRS 70 Model I/IIIWORD PROCESSORS OVER 100Apple Writer II, III - Apple ,I, IIIPFS:Write - IBM PC, Apple IISuper scripsit - TRS 80 Model III/IVWord Star - IBM PC/PC Jr., Apple II, Zenithr37

ACTIVITY #1Input.With your Word Processing program, type in the foll6wingsentences.Don'tworry about correcting errors.Just type the lines below and finish eachsentence.My name isMy phone number isI am taking an Adult Education class inMy favorite color isToday I hope toGo to ACTIVITY #2 without turning off the computer.41

ACTIVITY #2 - Scrolling.The computer screen is like a window through which yousee one section of yourtext at a time.To see other sections, you have to "scroll" the text upordown, right or left.The

beyond the information of part 1 and learn more about the uses of computers. Although this manual is directed more toward teachers and administrators than toward students, activities for students are provided. As in part 1, some of the manual has been written so that instruction can be given with or witIout a computer; it can be used