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Dynamics Data Maskingfor Microsoft Dynamics 365 Customer Engagement
ContentDynamics Data Masking1Introduction42Bulk Anonymization & Randomization53Sample Names & Addresses74Dashboard Overview82 / 10
Protect personal Sensitive Data within yourOrganizationDynamics Data Masking3 / 10
1IntroducingDynamics Data MaskingBenefits Integrated solution for DataProtection Regulations for MicrosoftDynamics Customer EngagementData is the oil of the 21st century. Almost every company operation involves the handling ofpersonal data on a daily basis. Data Protection Regulations prohibit the use of real sensitiverandomization settingspersonal data in non-production environments.Personal data is any information that can bean implementation or even in a live circum-used to identify an individual, either directlystance. As a result, real sensitive personalor indirectly. Personal information suchinformation will be visible in i.e. the contactas names and email addresses is obvious.entity, within for example a test environment.Personal data can include things like ethnicity,This is against Data Protection Regulations,gender, biometric data, religious convictions,and your organization should ensure thatweb cookies, and political attitudes.this sensitive information is anonymized orrandomized in a proper way.A Customer Engagement production databaseBulk deletion of Audit History,Posts and Notes that might containpersonal sensitive informationEntities for sample names andsample addresses Analyze progress with configurableData Masking dashboard is practically copied by every company duringDynamics Data Masking Configurable anonymization and4 / 10
2Bulk Anonymization &RandomizationBulk Anonymizationa certain format before using it to anonymize thetwo distinct entities that can be used in the settingIn compliance with data privacy standards, datarecords. When processed records are anonymizedvalues. If you map the entity fields to these samplemasking also removes the possibility of personalin bulk, they become unidentifiable and practicallyaddress and sample name fields, the processeddata exposure. Companies can move data quicklyunreadable.records will still be readable, but will be sampledata.to people who need it, when they need it, byadopting data masking best practices.Bulk RandomizationFor records that should be collectively randomizedTo allow bulk anonymization of records for afor a certain entity, the Entity Bulk Anonymizationcertain entity, Bulk Anonymization Settings shouldSettings must be defined. Setting Values can be setbe defined as a prerequisite. Setting Values can beup in a specific format for each field that needs toused to set each field that has to be anonymized inbe randomized. Sample addresses and names areDynamics Data Masking5 / 10
Adopting to Dynamics Data Maskinghelps Enterprise raise the level of Security andPrivacy AssuranceDynamics Data Masking6 / 10
3Sample Names &AddressesSample Names and Sample Addressescan be used to mask personal sensitivedata. The result of randomizing instead ofanonymizing is that data is still readableafter being randomized.Sample Names & AddressesThe entity Sample Names and Addressescan be used to randomize (text) fields in anentity. The record fields from this entity arerandomly used in the randomization process.Our solution closes the functional gapbetween standard Microsoft Dynamics 365and the process necessary to anonymizeor randomize your sandbox data in a waythat enables your organization to becomecompliant to for example European GeneralData Protection Regulation (GDPR).Dynamics Data Masking7 / 10
4Dashboard OverviewData Masking DashboardDynamics Data Masking contains additionalfields in three out of the box entities,which are most likely to be anonymizedor randomized. Based on these additionalfields the Data Masking Dashboard displaysthe number of (un)processed Accounts,Contacts and Leads.ExtendabilityDynamics Data Masking can be easilyPrerequisiteextended to Dynamics Data Protection.Click below to follow more information on:Micosoft Dynamics 365 for Customer EngagementDynamics Data ProtectionDynamics Data Masking8 / 10
Want to know more?Contact HSO InnovationOur Dynamics Apps are sold, implemented andsupported worldwide by our industry experts andT 31 (0)318 507 800strategic partners. We are happy to advise youinnovation@hso.comwhich solution or technology is the best fit forwww.hso.com/innovationyour specific needs. Please feel free to contact us.We appreciate your interest!
25001500 2813 ProjectsOffices1400650 Employeesinnovation@hso.com www.hso.com/innovation T 31 (0)318 507 800HSO Innovation offers new ways, using new technology, new applications, new processes, and new approaches to assist our clients in becoming digitalleaders in their industry. HSO Innovation designs, develops, sells and maintains strategic and differentiating Dynamics Apps that drive outstandingresults for our clients using Microsoft Dynamics 365. Combined with our wide range of Premiere Services that are offered on Microsoft Azure weimprove overall business efficiency. Our Dynamics Apps and Premier Services are based on best practices developed over the years working directlywith our customers across diverse industries and verticals.
In compliance with data privacy standards, data masking also removes the possibility of personal data exposure. Companies can move data quickly to people who need it, when they need it, by adopting data masking best practices. To allow bulk anonymization of records for a certain entity, Bulk Anonymization Settings should be definedas a .
