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Trane Technologies FoundationHelping Hands Employee Assistanceand Disaster Relief FundGRANT APPLICATION FAQsWhat is the Trane Technologies Foundation Helping Hands EmployeeAssistance and Disaster Relief Fund?The Trane Technologies Foundation Helping Hands Employee Assistance and DisasterRelief Fund (www.TraneTechnologiesHHF.com) was created to assist employeesglobally who are facing financial hardship after a qualified disaster or an unforeseenpersonal hardship. The Trane Technologies Foundation Helping Hands EmployeeAssistance and Disaster Relief Fund relies primarily on voluntary donations fromemployees and support from the Trane Technologies Foundation to fund this program.Every contribution helps - and when combined with the donations of others, can providegrants to help fellow colleagues when they are facing the unexpected. One hundredpercent of donations made to the fund go directly to supporting Trane Technologies teammembers.How is the Trane Technologies Foundation Helping Hands Employee Assistanceand Disaster Relief Fund administered?The Trane Technologies Foundation Helping Hands Employee Assistance and DisasterRelief Fund is administered by an external charitable organization named the EmergencyAssistance Foundation, Inc.(https://emergencyassistancefdn.org/), a 501c (3) tax-exempt, public, nonprofitorganization with approval from the U.S. Internal Revenue Service for managingemployee hardship and disaster relief funds.The Emergency Assistance Foundation, Inc. has full oversight for all grant-basedactivities, including application review, grant approval and Trane TechnologiesFoundation Helping Hands Employee Assistance and Disaster Relief Fundadministration. The Emergency Assistance Foundation, Inc. is globally accessible byemail: TraneTechnologiesHHF@emergencyassistancefdn.org or phone: 1-855-6930475. The Trane Technologies Foundation pays for all administrative fees related tomanagement of the program.Who can apply for assistance from the Trane Technologies Foundation HelpingHands Employee Assistance and Disaster Relief Fund?1emergencyassistancefdn.org @employeereliefUpdated 03.10.2022
Trane Technologies FoundationHelping Hands Employee Assistanceand Disaster Relief FundApplicants must be:o employed by Trane Technologies on the date of theapplication; and are in active full or part-timeemployment status;o or on approved medical leave or an approved leave of absence for nomore than one year.Examples of ineligible applicants include, but are not limited to: contingent labor retireesAs an eligible dependent of an eligible employee, can I apply on behalf ofthe Trane Technologies team member?Yes. If you are an eligible dependent, you can apply on behalf of the Trane Technologiesemployee if the individual is unable to do so. The employee s consent is required.You would apply for assistance through the eligible employee s account. If the employeeis unable to give consent (i.e. medical illness/death), you may contact EmergencyAssistance Fund by org or phone: 1-855-693-0475.Can I apply on behalf of a co-worker?No. If you think a co-worker would benefit from the Trane TechnologiesFoundation Helping Hands Employee Assistance and Disaster Relief Fund,please share the information about the fund with them so they can apply.Do I have to donate to the Trane Technologies Foundation Helping HandsEmployee Assistance and Disaster Relief Fund to be eligible to apply forassistance?No. Donating to the Trane Technologies Foundation Helping Hands EmployeeAssistance and Disaster Relief Fund is completely voluntary and not a criteria forassistance eligibility. Eligibility for assistance is based upon employment status, need,program criteria and qualifying circumstances. Please refer to the Fund Resources(www.TraneTechnologiesHHF.com) for the current Trane Technologies QualifyingDisaster and Personal Hardship Coverage Matrix. This list is subject to change at anytime without notice.2emergencyassistancefdn.org @employeereliefUpdated 03.10.2022
Trane Technologies FoundationHelping Hands Employee Assistanceand Disaster Relief FundWhat are the criteria for receiving a grant?Please refer to the Fund Resources (www.TraneTechnologiesHHF.com) for the currentTrane Technologies Qualifying Disaster and Personal Hardship Coverage Matrix. Thislist is subject to change at any time without notice.Are there incidents that do NOT qualify for a grant?Yes. These include, but are not limited to: Loss of household income due to reduction in hours, job loss, divorce, or lossof child support. Incidents that occurred more than 180 days prior to the application dateAccumulated financial distress (income is not enough to cover regularmonthly bills) Wage garnishments/disconnect or eviction (the results of ongoingfinancial hardship, not the cause)3emergencyassistancefdn.org @employeereliefUpdated 03.10.2022
Trane Technologies FoundationHelping Hands Employee Assistanceand Disaster Relief Fund Lack of or insufficient medical, homeowners and/or renters insuranceunless employee had made reasonable efforts to purchase and maintaininsuranceHow do I apply for a grant through the Trane Technologies Foundation HelpingHands Employee Assistance and Disaster Relief Fund?There are two ways to apply for a grant: Online Application: You can apply for a grant through the online portal(www.TraneTechnologiesHHF.com). You must create (or reactivate) your account inorder to access the grant application form. Once you complete the form and attach thenecessary documentation, you can submit your form for review. A representative fromthe Emergency Assistance Foundation, Inc. will contact you to assist you through theapplication review process as necessary. Fax via Paper Application: You can apply for a grant by fax using a paper .Pleasecontactfoundation@tranetechnologies.com. Once you complete the form and attach thenecessary documentation, you can submit your form for review by faxing it to 1-855693-0475. A representative will contact you from the Emergency AssistanceFoundation, Inc. to assist you through the application review process as necessary.Once a grant application has been processed and closed, you must submit a newapplication to receive financial assistance for another event. The Emergency AssistanceFoundation, Inc. holds the right to approve or deny an application based on the criteriaset forward.What information does the Emergency Assistance Foundation, Inc. needwhen reviewing an application?In each case, the Emergency Assistance Foundation, Inc. requires a completedapplication form along with required documentation regarding the qualifying incident.The applicant must establish a financial need and document the expenses for which thegrant is being requested. Payments cannot be made without copies of current bills orinvoices.What is the turnaround time to process a grant application?4emergencyassistancefdn.org @employeereliefUpdated 03.10.2022
Trane Technologies FoundationHelping Hands Employee Assistanceand Disaster Relief FundNormally, within 10 business days or less. If you are submitting a paper application byfax, ensure the handwriting is legible. If the paper application is not legible, it may takelonger than 10 business days or may need to be resubmitted. Processing time will beextended in cases where documentation or signatures are missing, or if other informationis needed. Please take care to double- check your application before sending it forreview. You will be notified if there is missing information from your application. Forquestions, contact the Emergency Assistance Foundation, Inc. by n.org or phoning 1-855-693-0475The Emergency Assistance Foundation, Inc. strives to maintain a quick responseperiod from the time they receive a complete application.How will I be notified of the decision?The Emergency Assistance Foundation, Inc. will contact you by email and/or phone tonotify you of whether or not you have received approval for a grant. If your contactinformation changes once the application is submitted, please provide the EmergencyAssistance Foundation, Inc. with your updated contact information by org or by phone: 1-855-6930475.Who determines whether or not I receive a grant?The Emergency Assistance Foundation, Inc. will be in charge of all administration of theTrane Technologies Foundation Helping Hands Employee Assistance and DisasterRelief Fund and will determine whether or not an employee receives a grant. TraneTechnologies does not have any control or influence in the grant process. At no pointduring the process will Trane Technologies be made aware of the identity of individualsseeking grants from the Trane Technologies Foundation Helping Hands EmployeeAssistance and Disaster Relief Fund. The Emergency Assistance Foundation, Inc.follows U.S. Internal Revenue Service guidelines and criteria when making grant fundingdecisions.Please reference the Fund Resources (www.TraneTechnologiesHHF.com) for thecurrent Trane Technologies Qualifying Disaster and Personal Hardship Coverage Matrix.This list is subject to change at any time without notice.Does my income matter?5emergencyassistancefdn.org @employeereliefUpdated 03.10.2022
Trane Technologies FoundationHelping Hands Employee Assistanceand Disaster Relief FundYes. Regulations require that a grant applicant meet the Needs Test, which includessomeone who is temporarily not self-sufficient due to an event or one who lacksfinancial resources.How much financial assistance can I receive from the TraneTechnologies Foundation Helping Hands Employee Assistance andDisaster Relief Fund?A tiered approach is in place to ensure that the monetary values for each grantamount are equitable across geographies. Each country is assigned a tier level thathas been cross-referenced by the World Bank and reviewed by the TraneTechnologies Foundation.The grant amount available for each application is:o Tier 1 Countries: maximum grant amount of 2,500 USD and minimumgrant amount of 1000 USDo Tier 2 Countries: maximum grant amount of 1,875 USD and minimumgrant amount of 750 USDo Tier 3 Countries: maximum grant amount of 1,250 USD and minimumgrant amount of 500 USDTier levels will be updated to reflect any economic changes experienced by country.For information about the tier of your country, please reference the Grant Values byCountryGuide located in the Fund Resources (www.TraneTechnologiesHHF.com).Individuals may receive a maximum of two grant within a 12-month period. After the 12month period ends, you are eligible to apply for financial assistance again.What basic living expenses will the Trane Technologies Foundation HelpingHands Employee Assistance and Disaster Relief Fund provide financialassistance?Please refer to the Trane Technologies Qualifying Disaster and Personal HardshipCoverage Matrix located in the Fund Resources (www.TraneTechnologiesHHF.com) tosee the complete list of qualified disasters and personal hardship criteria as well as the6emergencyassistancefdn.org @employeereliefUpdated 03.10.2022
Trane Technologies FoundationHelping Hands Employee Assistanceand Disaster Relief Fundrelated expenses that are covered. This list is subject to change at any time withoutnotice.What expenses are not covered?Some examples of existing non-qualifying expenses include: Legal feesLost compensation due to missed time from workElectronics and non-essentialappliances/furnishingo Non-essential utilities (internet service, cable television, phoneservice, etc.) Personal security itemsPrepaid expensesExpenses incurred before the employee became eligible for assistanceo Payment for maternity/paternity leave unless medical complicationsto the mother or child occurRoutine vehicle maintenanceCredit card debtPayday loansMedical expenses not related to a qualified event including: Long-term medicalexpenses, expenses for elective medical procedures, routine or maintenancemedical proceduresNon-medical insurance co-pays, premiums, or deductibles, or items coveredby or to be reimbursed by insuranceSchool tuitionExpenses associated with divorce or child custody mattersFuneral, travel and burial expenses upon the death of the employee srelative other than an immediate family member or eligible dependentI borrowed money from my friends and family to help me on my bill payments. Willthe Trane Technologies Foundation Helping Hands Employee Assistance andDisaster Relief Fund reimburse me so I can pay them back?7emergencyassistancefdn.org @employeereliefUpdated 03.10.2022
Trane Technologies FoundationHelping Hands Employee Assistanceand Disaster Relief FundNo. The Trane Technologies Foundation Helping Hands Employee Assistance andDisaster Relief Fund is available for those employees who do not have the meansthemselves or other resources available to pay their living expenses.Are funds received as a grant taxable?The tax treatment of your grant will differ based on the local policies/laws in the countrywhere the individual is employed. For questions related to the tax treatment of eitherdonations or grants received, please contact your tax professional.Do I have to repay the grant?No. Amounts granted under the Trane Technologies Foundation Helping HandsEmployee Assistance and Disaster Relief Fund are not loans and do not have to berepaid.Who does the Trane Technologies Foundation Helping Hands Employee Assistanceand Disaster Relief Fund include as eligible dependents?The Trane Technologies Foundation Helping Hands Employee Assistance and DisasterRelief Fund considers the employee s spouse/domestic partner, minor children andother dependents for whom the employee is financially responsible as eligibledependents. Parents, grandparents or other relatives are not considered dependentsunless the employee can show that they are claimed as a dependent on the employees Internal Revenue Service tax returns (U.S. only). For other countries, legal and/orgovernment documentation needs to be provided in order to confirm an individual is adependent. A domestic partner is defined as an on-going and committed spouse-likerelationship between adults of the same or opposite gender.Which family members does the Trane Technologies Foundation HelpingHands Employee Assistance and Disaster Relief Fund consider as eligibleimmediate family?An applicant may be eligible for assistance in the event that he or she is financiallyresponsible for funeral, burial or travel expenses due to the death of an immediatefamily member. The Trane Technologies Foundation Helping Hands Employee8emergencyassistancefdn.org @employeereliefUpdated 03.10.2022
Trane Technologies FoundationHelping Hands Employee Assistanceand Disaster Relief FundAssistance and Disaster Relief Fund defines an eligible immediate family member asany of the following: Spouse or partner in a civil union or domestic partnership (or otherequivalent relationship in local jurisdiction) Parent ChildWill Trane Technologies be notified if I apply for assistance?Trane Technologies will have no knowledge of employees who apply for assistancethrough the Trane Technologies Foundation Helping Hands Employee Assistance andDisaster Relief Fund. However, employees will have the option of giving their voluntaryconsent on the application form to share their story with Trane Technologies.Employees may revoke this consent at any time for any reason.What is the process if I want to share my story and experience withTrane Technologies?Employees who give their consent may be contacted by a Trane Technologiescommunications team member to assist with sharing your story. You can also personallyreach out to the Trane Technologies Foundation at foundation@tranetechnologies.comto share your story. You will have approval over how your story will be shared (My TraneTechnologies portal, Yammer, external channels, etc.). You will also have final approvalover the content and can withdraw consent for sharing your story at any time.How will my information be used?The Trane Technologies Foundation Helping Hands Employee Assistance and DisasterRelief Fund is managed by Emergency Assistance Foundation, Inc. Trane Technologiesand the Emergency Assistance Foundation, Inc. are committed to protecting theconfidentiality and security of personal information that Emergency AssistanceFoundation, Inc. may receive in connection with the Trane Technologies FoundationHelping Hands Employee Assistance and Disaster Relief Fund. The EmergencyAssistance Foundation, Inc. and its service providers will collect, use and store yourinformation, including personal information, as needed to process your registration,donation and/or grant application. For more information about the data collection, use,transfer, storage and other processing of personal information by the EmergencyAssistance Foundation, Inc., please see the Privacy and Cookie Statement.9emergencyassistancefdn.org @employeereliefUpdated 03.10.2022
The Trane Technologies Foundation Helping Hands Employee Assistance and Disaster Relief Fund (www.TraneTechnologiesHHF.com) was created to assist employees globally who are facing financial hardship after a qualified disaster or an unforeseen personal hardship. The Trane Technologies Foundation Helping Hands Employee
