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INSTRUCTIONS FOR ONLINE REPORTING OF DOTFMCSA DRUG AND ALCOHOL TESTING RESULTSThe Federal Motor Carrier SafetyAdministration (FMCSA) collectsdrug and alcohol testing resultsin order to quantify the incidenceof drug and alcohol abuse in thecommercial motor vehicle industry;this data is used to determineFMCSA’s random drug and alcoholtesting rates for the next year.Each year FMCSA collectsdata from a random sample ofcompanies with fewer than 1,000drivers, and from all companieswith 1,000 or more drivers.Instructions: Employer SectionDrug and Alcohol TestingManagement Information SystemData is Incomplete01/31/XXXX 07:31:54 AMFMCSA notifies companies ofreporting requirements by email(and physical mail if emailbounces back undeliverable).Your notification includes ausername and password that allowsyou to complete the requiredsummary report online (or using adownloadable form). All interstateand intrastate commercial motorvehicle operators (includingowner-operators) are required toparticipate in a U.S. Departmentof Transportation (DOT) drug andalcohol program.You must complete your reportor provide the appropriateresponse to the notificationby March 15, 2018.Note: If you encounter technicalproblems with the site, pleasecall 617-494-6336.Log on to https://damis.dot.gov by entering the user name and passwordprovided in your notification; then select “enter data”.
Drug and Alcohol TestingManagement Information SystemEnter your company’s name, “doingbusiness as” name (if applicable),address, and email.Enter the name and completetelephone number of the companyofficial certifying the accuracy of thereport and the date that the personcertified the report. The companyofficial cannot be a service agent (e.g.,representative of a consortium or thirdparty administrator). A service agentcan prepare the report, but a companyofficial (e.g., safety officer or otherauthorized company representative)must certify the accuracy of the reportby submitting it.If someone other than the certifyingofficial completed the D&A testingform, enter that person’s name andphone number.If you use a Consortium/Third PartyAdministrator (C/TPA), please enter thename and phone number.Please verify FMCSA is typed in. Thismay be auto-filled.Please enter your company’s DOT#.If you are the only employee at thecompany, please select “yes” forowner-operator. If you have more thanone employee, please select “no”.If you are operating vehicles thatrequire CDLs on the public roads inintrastate or interstate commerce,please select “no” for exempt. Inaddition, an owner-operator isrequired to be registered in aconsortium. (A consortium is a DOTrandom pool comprised of manydifferent companies.) Please makesure you have the consortium nameand phone number listed in the drugand alcohol testing report if you arean owner-operator.2. INSTRUCTIONS FOR ONLINE REPORTING OF DOT FMCSA DRUG AND ALCOHOL TESTING RESULTS
Instructions: Employer SectionDrug and Alcohol TestingManagement Information SystemSafety sensitive categories are jobpositions that require participationin a drug and alcohol testing program.FMCSA has only one safety-sensitivecategory, which is “drivers”. Anybodythat operates a vehicle that requiresa commercial driver’s license onpublic roads in intrastate or interstatecommerce, including a part-time oroccasional employee, is considered adriver. For example, if the number ofdrivers varied for your company during2017, you will need to calculatethe average number of positionsthroughout the year.A selection period reflects how oftena motor carrier conducts random drawsamong drivers for testing – typicallymonthly or quarterly. If you conductquarterly random draws, you wouldneed to determine the number ofdrivers in your company during eachquarter. For example, if your companyhad 30 drivers in quarter 1, 20 driversin quarter 2, 40 drivers in quarter 3,and 25 drivers in quarter 4, you woulddivide the total of 115 drivers by4 – resulting in an average of 28.75.Always round up the average results.Therefore, in this instance, the averagenumber of driving positions to beentered is 29.If you conduct monthly random draws(or more frequent random draws),add the total number of drivers for allselection periods, and then divide bythe number of selection periods to getthe average number of drivers. Thus,for monthly random draws, you wouldadd all drivers, and then divide by 12for the average number of drivers.Enter the total (or total average)number of drivers.Enter the total (or total average)number of drivers again.3. INSTRUCTIONS FOR ONLINE REPORTING OF DOT FMCSA DRUG AND ALCOHOL TESTING RESULTS
Instructions: Drug Testing Data SectionDrug and Alcohol TestingManagement Information SystemPre-employment testing (column 1).This column is the total for columns2-12; the system will complete itautomatically, so skip to column 2 tobegin entering data.In column 2, enter the number ofverified negative results.In column 3, enter the number ofpositive results.If your company had any positive testresults, you must enter the totals incolumns 4 through 8 for each drugfor which DOT requires testing (e.g.,Marijuana, Cocaine, etc.). Columns 4through 8 must equal the value youentered in column 3. For example, ifyou indicated that you had 5 positiveresults, you must ensure that columns4 through 8 add up to 5.If there are zeros for all columns,please use the button at the bottomthat will fill the remaining columnswith zeros for this row. Please followthe same procedure for the remaining5 columns (pertainingto refusals).For column 11, enter the numberof donors who did not provide anadequate specimen in 3 hours,and went through the Shy Bladderprocedure, but were determined bythe medical review officer to not have avalid medical condition that precludedgiving an adequate specimen. Thisis considered a refusal per 49 CFR §40.193 (d) (2) (i).For column 12, enter the appropriatenumber of refusals, based on refusalinformation in 49 CFR § 382.107 and§ 49 CFR 40.191. In addition, WhatEmployers Need to Know about DOTDrug and Alcohol testing on pages 25through 27, lists the deciding officialfor each refusal situation.4. INSTRUCTIONS FOR ONLINE REPORTING OF DOT FMCSA DRUG AND ALCOHOL TESTING RESULTS
Instructions: Alcohol Testing Data SectionDrug and Alcohol TestingManagement Information SystemPre-employment testing (column 1):this is the total for columns 2, 3, 7,and 8, and will be populated by thesystem. Skip to column 2 to beginentering data.You must enter a number for columns2 through 9.If there are zeros for all these columns,please see the button at the bottomthat will fill the remaining columnswith zeros. Please follow the sameprocedures for the remaining 5 typesof DOT alcohol tests.For column 7, enter the number ofrefusals for Shy Lung, based on49 CFR § 40.265 (B).For column 8, enter the numberof refusals, per 49 CFR § 40.261.5. INSTRUCTIONS FOR ONLINE REPORTING OF DOT FMCSA DRUG AND ALCOHOL TESTING RESULTS
Instructions: Wrap Up SectionDrug and Alcohol TestingManagement Information SystemYou will be prompted with an errornotice to correct any problems withyour submission.Once your data makes it through datavalidation without errors, a dialogbox will pop up, asking you to certifythe results, provide your electronicsignature, and submit your data.Then select the “okay” button tocomplete your reportsubmission.You will then get an option to receivean email confirmation of yourcompleted submission. Click on the linkto receive email confirmation.6. INSTRUCTIONS FOR ONLINE REPORTING OF DOT FMCSA DRUG AND ALCOHOL TESTING RESULTS
FMCSA DRUG AND ALCOHOL TESTING RESULTS . The Federal Motor Carrier Safety Administration (FMCSA) collects drug and alcohol testing results in order to quantify the incidence of drug and alcohol abuse inthe . commercial motor vehicle industry; this data is used to determine FMCSA's random drug and alcohol testing rates for the next year.
