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ExhibitionFollowing stands are available:8 sqm16 sqm24 sqmOver 24 sqmand up to maximum 96 sqm(If the sponsor intend to book a stand bigger than 24 sqm, a special layout can be arranged with the EAO office)For further information, please ask for Vincent Laudun, direct line: 33 (0)1 42 36 62 21, e-mail: v.laudun@eao.orgRatesPrice of stand950 VAT excl. per square meter30% reduction on square meters over 35 sqm665 VAT excl. per additional square meterSupplement per open angle (on 2 aisles)Open angle(s) will be offered by EAO for stands over 35 sqm2.000 VAT excl.Please note that these rates include the choice between a shell-scheme booth (including panels, carpet, and signage) ora space only booth (self-build stand). Please specify your choice in your reservation form.Important note:The 4 meters height isavailable only for standsbigger than 32 sqmonly in some areas ofHall 2.STAND WITH 0 OPEN ANGLESTAND WITH 1 OPEN ANGLESTAND WITH 2 OPEN ANGLESTrusses must be setback from the aisles.The maximum heightfor the other booths is2.5 meters.Examples according to the chosen stand:ExamplesCalculation detailsOpen angle(s)Total price VAT excl.1 stand of 8 sqmwith 0 open angle8 sqm x 950 7.600 0 7.600 1 stand of 8 sqmwith 1 open angle8 sqm x 950 7.600 2.000 9.600 1 stand of 16 sqmwith 1 open angle16 sqm x 950 15.200 2.000 17.200 1 stand of 16 sqmwith 2 open angles16 sqm x 950 15.200 4.000 19.200 1 stand of 48 sqmwith 1 open angle 13 sqm x 665 8.645 35 sqm x 950 33.250 41.895 0 (for free)41.895 1 stand of 72 sqmwith 4 open angles35 sqm x 950 33.250 57.855 37 sqm x 665 24.605 0 (for free)57.855 11

SPONSORSHIP BROCHURE 2019Scientific sessionsSymposiaWe will provide satellite sessions in 5 different rooms; however, we will keep the rule of not exceeding 3 sessions in paralleland also keep the same exclusive time slots.Satellite symposiaThursdaymorning(10:15 - 12:15)Thursdayafternoon(17:00 - 19:00)Fridayafternoon(17:15 - 19:15)Auditorium I(1500 seats)Room 6Room 2Room 8Room 10(700 seats) (400 seats) (400 seats) (280 seats)30 000 25 000 BOOKEDBOOKEDBOOKED22 000 BOOKEDBOOKED//BOOKEDThis year, sponsor will have thechoice between 1h30 and 2h00sessions.Please, specify your choicein the reservation form.BOOKEDBOOKED//Lunch symposiaSaturdaylunch time(12:30 - 13:30)Room 6(700 seats)Room 2(400 seats)Room 8(400 seats)Room 10(280 seats)20 000 16 000 16 000 12 000 PROGRAMMEThe programme of the symposia, has to be announced and approved by the EAOCongress Commitee the latest on July 1st 2019.CATERINGFor the lunch symposia, lunch boxes can be ordered through the official caterer ofthe congress at sponsors’ expenses.For the satellite symposia, a cocktail can be organised before or after the session,depending on the chosen room at sponsors’ expenses.Session of 1 hour.Important NotePlease note that during the event,no company may organise a symposium or event, which shall nothave been reported to, and approved by, the organisation committeebeforehand.BENEFITSThe company who organizes a symposium will have its symposium programmementioned in: THE EAO CONGRESS APP, THE EAO CONGRESS WEBSITE, THE PRELIMINARY PROGRAMME, THE FINAL PROGRAMME.12General DataProtectionRegulation

Scientific sessionsHands-on coursesBoost your company’s exposureand name recognitionby sponsoring this excitingconference event.TECHNICAL EQUIPMENTRoom rental fee includes basic AV & IT equipment, tables andchairs for 30 or 40 seats.Any additional equipment, material to run the courses orspecial catering, expert’s honorarium will be at the sponsor’sexpenses.Set up: 2 hours the day before.Dismantling: 2 hours after the afternoon session.CONCEPT AND AIMEAO DELEGATES REGISTRATION MANAGEMENTEducational training course giving the opportunity to performa task on your specific product and is to provide real life applications that make easier to understand what is being taught.Each hands-on course will be charged by the EAO 160 (VAT incl.) per delegate. These fees are intended to cover theadministrative / logistical expenses and to secure attendance.Registration will be made through EAO’s website.FORMAT2h30 sessions with small groups (limited to 30 or 40 seats)on Friday and Saturday.ADVERTISING AROUND THE HANDS-ON1 HANDS-ON PACKAGE IS THE EAO CONGRESS APP,2 time slots: 9.00 - 11.30 and 13.30 - 16.00 THE EAO CONGRESS WEBSITE,5 sessions in parallel maximum.Time slots may change. THE PRELIMINARY PROGRAMME,Hands-course will be advertised through: THE FINAL PROGRAMME.Slots and ratesRoom AFridayMORNING(9:00 - 11:30)(13:30 - 16:00)Room BSaturday(9:00 - 11:30)AFTERNOON (13:30 - 16:00)Room 3Room 49 000 9 000 9 000 Time slots may change.Room allocation to be confirmedafter symposium allocation.BOOKED BOOKEDAFTERNOONMORNINGRoom C9 000 9 000 9 000 9 000 Please, specify if you wish 30 or 40 seats in the reservation form.9 000 We kindly remind you that nosponsor may organize meetings,assemblies or any other event (symposium, hands-on session etc.),related to the topics covered by theEAO Annual Scientific Meeting 2019,which shall not have been reportedto, and approved by the EAO beforehand. For more details, see Specialconditions on page 19.A 20 000 penalty will be applied incase of any other parallel event organized by a sponsor.According to new General Data Protection Regulation, the sponsors will not have access to the list of delegates registered to theirsymposium or hands-on sessions. However, the sponsors can have access to real-time online statistics per country.We will send to the sponsor a final list of participants who attended their session (not only registered) after the congress,including only the delegates who accepted to share their details with industry. We will inform the participants that if theyallow the hostesses to scan their badge, this will mean that they allow to give their details.13

SPONSORSHIP BROCHURE 2019Hospitality suitesOnly Diamond and Platinum sponsors can book hospitality suites at the following conditions:Medium hospitality suite (50 or 72 sqm)In addition to a stand of minimum 24 sqm9 000 If no stand booked or less than 24 sqm28 000 Sponsors can build up their ownhospitality suite but EAO canprovide wall panels for free(room set up will be at sponsors‘expenses). Please tick the rightcheckbox when filling the reservation form.Large hospitality suite (90 or 105 sqm)In addition to a stand of minimum 24 sqm12 000 If no stand booked or less than 24 sqm38 000 Hall 2 (max height 4 m)HOSPITALITYSUITE 190 sqmHOSPITALITYSUITE 290 sqmSuites are allocated for 6 days: 3 days of setup (from 23rdto 25th September) 3 days of congress (from 26thto 28th September) They must be dismantledbefore midnight on SaturdaySeptember 28th.Hall 1 (max height 3,5 m)HOSPITALITY SUITE 3bis72 sqmHOSPITALITYSUITE 390 sqmHOSPITALITY SUITE 4105 sqmTOHALL2TODIGITALVILLAGESPECIAL CONDITIONS:TOFIRST TOFLOOR HALL1 andHospitality SuiteHOSPITALITY SUITE 5105 sqmTO HALL 3All promotional actions outside of theon the congress perimeter are strictly forbidden. This includesdistribution and/or use of promotional items such as advertisements, banners, cars, etc. Commercial actions and/or transactions of a commercial or business nature are prohibited on the conference area, unless prior authorization by the EAO AnnualScientific Meeting 2019 Committee.MEASUREMENTS:Space between suites should be respected and is represented with an empty black curtain on the facade between eachHospitality Suite.No storage outside of the room will be authorized.14

Other opportunitiesOther digital sponsorship opportunities will be available, such as:Congress AppBuild a win-win partnership with EAO by sponsoring the congress app. Over the years, the app became anessential tool with exclusive scientific content with the aim to go paperless in the near future.According to your digital strategy, we can set up a tailor-made partnership, including an in-app gamingfor delegates, exclusive push notifications, content and sponsors directory. Your visibility will be remarkablyimproved.EDExclusive tailor-made partnership:.OfromOKB20,000 BYDigital village and ePostersWe expect more than 500 digital posters displayed in the Digital village located on the mezzanine. Theposters screens and “Ask the authors” stations can be sponsored. A specific set-up and service can also beorganised with the technical provider for this must-see area.EDfromExclusive tailor-made partnership:.OKBO15,000 BYForum - Facebook Live Partnership 3 official sessions, live on Facebook, Youtube and EAO website with experts debates before and after the sessions Sponsor’s recognition in the closing credits and intersessions: “Live session organized with the support of XXXX” Sponsor can also share the live session on its Facebook page Use of the Live transmission technical equipment during sponsor’s symposium Use of the Arena, 20-25 minutes, during 2 days before and after their symposiumEDOKExclusive tailor-made partnership:.Ofrom30,000B BYePostersForum - Facebook Live Partnership15

SPONSORSHIP BROCHURE 2019Congress centreROOM 6(700 pax)ROOM 8(400 pax)First floorROOM 4ROOM 3(120 pax)(120 pax)HANDS-ONSESSIONSROOMSAUDITORIUM 1C(1 500 pax)BAROOM 2FROM HALL 3(400 pax)DIGITALVILLAGE(from Hall 2)ARENAMEMBERSLOUNGEGround floorHOSPITALITYSUITES(max height 3,5 m)ROOM 9(150 pax)3bis4HOSPITALITYSUITESROOM 105(280 pax)(max height 4 m)DIGITALVILLAGE(Mezzanine)HALL 1(exhibition area)3HALL 32(exhibition area)1HALL 2(exhibition area)ENTRANCEREGISTRATION16

Exhibition mapHALL 1HALL 3HALL 2ENTRANCEHall 2HOSPITALITYSUITE 1HOSPITALITYSUITE 2HOSPITALITYSUITE 3TO DIGITALVILLAGEA27A28A25Hall 1B60 B62 B64 C51 C53 C55A26 A53E2D27C48 C50 D25D24A24 A47C44 C46 D23D22E3E6F18F20HOSPITALITYSUITE 4F9F11F13F3F5F7HOSPITALITYSUITE 5F15 F17 F19 F21 F23 F25 F27F1D21E1F16E7TOHALL2A22 A45A23E6E4FORUMD26C49B54 B56 B58HOSPITALITY SUITE 3bisD28D20G4G6G8G10G12G14G2B48 B50 B52 C39 C41 C43A20 A43A21D19B42 B44 B46 C33 C35 C37A18 B40C31A16 2 B35A9A10 B33D14C30A14 B37H17EAOD12D9C28EAOROOMAD10TO HALL 3C27D7A8 B31B28 B30 B32D8D6C25TOFIRSTFLOORC24 C26 D5A6 B21B22 B24 B26Hall 3D4C20 C22 D3TO HALL 1A4 B19A3C16 C18 D1B18 B10A1D2C15A2 B17K1C12B14 B16K2MezzanineMezzanineC8B7B8 B10 B12C11 C9C6B2B4B6C5C3I1J2J1K3K4I3J4J3K5K6I5J6I7J8ROOM 9150 paxC7B1ROOM 10280 REGISTRATIONL4K12K8L3K10L5L6L7TOHANDS-ON17

SPONSORSHIP BROCHURE 2019General informationVenueTechnical exhibitor guideCentro de Congressos de LisboaPraça das Industras 11300-307 Lisboa, PortugalSchedule (to be confirmed)Set upMonday23rd SeptemberTuesday24th SeptemberDiamondsponsors only12:00 - 20:00Space only(self-build stands)8:00 - 20:00Wednesday25th SeptemberSpace only(self-build stands)& Shell schemeBronze, Platinum, booths providedby EAOGold sponsors8:00 - 20:0014:00-20:00DismantlingSaturday28th September16:30 - 23:59Exhibition opening hoursThursday26th SeptemberFriday27th SeptemberSaturday28th September11:00 - 19:008:30 - 19:008:30 - 16:00Official languageThe official language of the congress is ENGLISH.Some sessions will be translated into Portugese.BadgesExhibitor badges will give access to the exhibition area (including lunches and coffee breaks) and to the conference rooms,after the beginning of the sessions and only if they are remaining seats (priority is given to the delegates). If you wish topurchase regular delegates badges, please make a groupreservation for preferential rates. Additional exhibitor badgescan be purchased at 150 VAT excl.The number of free exhibitor badges included in the sponsoring package depends on your booth package:SponsorsFree exhibitor ze3Please note that free setup badges (or wristbands) will bedistributed to your team and providers.18A technical guide will be sent to all exhibitors. This guidewill include all information regarding the set-up of yourstand, all deadlines and rules but also detailed schedule.The partner will receive a personalized link to an onlineplatform for all your additionnal orders (electricity, furniture, AV, equipment, etc)AccommodationEAO has officially appointed Eventime as the accommodation partner for the EAO congress 2019 in Lisbon.Eventime offers you: Negotiated rates for your stay in Lisbon No booking fees A dedicated team of accommodation specialists A wide selection of hotels of all categories and styles inthe vicinity of your event and in the city center A personalized and tailor-made service Assistance before, on-site and after the eventFor your individual bookings (less than 8 rooms per night),official hotel booking website is open. For yourgroup bookings (from 8 rooms per night) and/or for anyfurther assistance, do not hesitate to contact them :Hotel reservation contactAlexandra Boband (Eventime Group)alexandra.boband@eventime-group.comTel.: 33 (0)4 91 94 30 38Mob.: 33 (0)7 76 80 54 60Unscheduled promotionPlease note that all promotional actions outside of the designated exhibition areas and on the conference’s perimeterare strictly forbidden. This includes distribution and/or useof promotional items such as advertisements, banners,cars, etc. We remind all partners that commercial actionsand/or transactions of a commercial or business natureare prohibited on the conference area. We thank you inadvance for your good judgment and collaboration. Duringthe event, no Sponsors may organize or financially supportmeetings, gatherings or any other events in the countrywhere the Congress is held, relating to the topics coveredby the congress, which shall not have been reported to, andapproved by, EAO Congress beforehand.There is a mutual understanding that no national or international meeting (as from 100 participants), in Portugal,during a time span of one month prior and one monthafter the EAO 2019 Congress could be organized withoutthe agreement of EAO congress Committee. Social eventby the Industry should be organized on any days during thecongress excepted the first day of the congress (ThursdaySeptember 26th) when the EAO official Party is being held.

Special ConditionsLegal entityCancellationEuropean Association for Osseointegration (EAO)5 avenue du Bourgmestre E. Demunter, bte 101090 Jette - BrusselsBELGIUMAll cancellations will have to be sent by e-mail and addressed to:Represented by:EAO Office38 rue Croix des Petits Champs75001 ParisFRANCERepresented by Philippe Brégaint, Executive DirectorGeneral aspectsEAO holds all necessary licenses and authorizations, accordingto applicable laws and regulations, for the event organizationand agrees not to perform any act or service that may damagethe Sponsor name or reputationThe Sponsor explicitly agrees: To have knowledge of the EAO Annual Scientific Meeting2019 Scientific Programme. EAO shall inform the Sponsorat a reasonable time of any important change or update inthe scientific programme. To respect all the guidelines indicated in this contract and inthe EAO documents such as the sponsorship brochure andexhibitor technical guide (to be issued in Spring 2019) andto follow the rules of common sense. dditional scientific events organized by the SponsorAshould not interfere with the official EAO Annual Scientific Meeting 2019. There is a mutual understanding thatno national or international meeting (as from 100 participants), during a time span of one month prior and onemonth after the EAO Annual Scientific Meeting 2019 couldbe organized without the agreement of EAO Annual Scientific Meeting 2019 Committee. During the event, no sponsor may organize meetings,assemblies or any other events, related to the topicscovered by the EAO Annual Scientific Meeting 2019,which shall not have been reported to, and approved by, the EAO beforehand. This limitation shall onlyapply to meetings concerning same educational topics.A 20 000 penalty will be applied in case of any otherparallel event organized by a sponsor.Payments conditionsDiamond & PlatinumGold, Silver, Bronze20%before September 14th 201860%deposit at the timeof reservation40%before December 14th 201840%before June 18th 2019(100 days before the first dayof the congress)40%before June 18th 2019(100 days before the first dayof the congress)EAO Office: sponsorship@eao.orgIn case of cancellation, the EAO will keep the deposit(s) of60% of the total amount. If the first deposit has not beenpaid when the cancellation occurs, cancellation fees will beapplied. The amount of the cancellation fees will be equal to60 % of the total amount.The obligations contained in the sponsors agreement hereafter called the agreement shall not be applicable or shall besuspended if their execution becomes impossible due to acase of force majeure or a fortuitous event.Shall be deemed as case a force majeure any unpredictable,irresistible and outside event of one of the Parties, preventingit from performing partially or totally its obligations arising ofthis agreement such (this list is not exhaustive): Strikes, locks-outs, or any other labour dispute to a third partyof one of the Parties affecting the performance of the servicesnecessary for the good organization of the event, Barricades, war, volcanic eruption, fire, explosion, storm, earthquake, closure of the borders, the sudden change of theconditions required to enter a country, an act of governmentor some prohibitions promulgated by the governmentalauthorities of the country of departure and/or the hostcountry, atomic and nuclear risks, Refusal of the public authorities to deliver authorizationsnecessary for the holding of the event (unless such refusal isa consequence of EAO’s negligence), the attacks, the acts ofterrorism, sabotage, or consequences of any measures takenby the authority concerned, as a precautionary measure, toavoid such events, as well as any withdrawal of administrativeauthorization in connection to these same causes, Any technical or electric major damage or the other natureaffecting the good development of the event, unless thetechnical or electric major damage is resulting from EAOacts or omissions or negligent or unlawful conduct, Acts of hostility such as bacteriological, viral or chemical,case of epizootic disease/SARS bird flu, such as H1N1 flu orthe withdrawal of an administrative authorization on sanitary grounds.In case of force majeure forcing the organizer to cancel theevent, and lacking the possibility of deferment of such event,the Agreement will be automatically terminating without anycompensation of any kind whatsoever being due. The EAOshall definitiv

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