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AACRAO 2005 Annual MeetingThe Online CEU(Continuing Education Units)Course System:How to go paperlessDr. Sandra Buike Phillips, Coordinator Summer Study and LifelongEducation Student Affairssbuike@msu.eduKristin Schuette, Information Technologistschuett1@msu.edu
Intro to CEUsThe Continuing Education Unit (CEU) One CEU represents ten (10) contact hours ofparticipation in an organized continuingeducation experience under responsiblesponsorship, capable direction, and qualifiedinstruction Created by a national task force (1960s) Granted by a large number of colleges anduniversities Can be certified by the International Associationfor Continuing Education and Training (IACET)
History of CEUs at MSU“The Paper Process” Three page paper application Approval required InstructorDepartment chairAssociate Dean for Lifelong Education In 1972, an entire office was created to promote,evaluate and process CEUs. In the 1990’s that office was eliminated and CEUswere incorporated into University Outreach wherea staff of 7 part time and full time employeesprocessed CEUs. Participants paid 2.00 for a CEU “Transcript”
Today: CEUs at MSU“The Paperless Process” Relocated to the Office of the Registrar –July 2001 New online system developed System access granted by College SecurityAdministrators in Online Security System Electronic submission, routing, andapproval of CEU programs Records retained in secure system, dailybackups No charge for participant records
CEU tersapplication fornew courseCollege(Associate Dean)approves CEUsCEU Coordinatorapproves courseRegistrar’s Officeproduces officialCEU RecordsState BoardCEUs onlyDepartmententers participantlistState of Michiganreviews StateBoard CEUs
On the Web Office of theRegistrarHome PageAuthorized users enter thesystem through a linkunder “Faculty/Staff” onthe home page.
The CEU SystemWelcomeandGuidelines
The CEU SystemSecure LoginWith MSUNet IDand passwordAccess granted byCollege SecurityAdministratorsin OnlineSecurity System
The CEU SystemCollege/Department Main Menu List of courseswaiting forapproval New CourseRequest List of CurrentCourses
The CEU SystemState Board CEUNew Course Request State Board (SB) orMSU CEUs Course Title,Description, Hours,etc.
The CEU SystemMSU CEUNew Course Request DepartmentAdministratorcompletes courseinformation Email sent to specificcollege approver
The CEU SystemCourse Details Add/View Sections CEU ApprovalStatus
The CEU SystemSection Details Add MultipleSections
The CEU SystemAssociate DeanApproval
The CEU SystemCEU CoordinatorApproval & StatusCourses waitingfor reviewWaiting forState BoardreviewOutstanding Processes Waiting for RecordProcessing Past Due Participant Lists Waiting for Associate DeanReview
The CEU SystemCEU CoordinatorApproval
The CEU SystemDepartment AddsParticipantsand Finalizes Section
The CEU SystemRO ProcessingWaiting for OfficialRecord Print & SendOutstanding Processes Waiting for CEU CoordinatorApproval Waiting for SB Review Waiting for Associate DeanReview
The CEU SystemRO Generates & PrintsOfficial Records
The CEU SystemDatabase Searchand RecordReproduction
The CEU SystemCEU Archives records back to1972
CEU System SummaryNew online system Custom to MSU Built in-house 2 months Launched September, 2001 System Stats: 500 Courses2,000 Sections17,500 Participant Records100 Registered Department/College Administrators Archived from Old System 2,300 Courses 3,500 Sections 98,500 Participant Records Oldest electronic record February, 1972
Benefits of the CEU System Improved integrity – authorization usersclearly defined in security system Enhanced tracking – status of a CEUapplication can be determined at any timeby any authorized user Staff: 1 part-time clerical, 1 part-timecoordinator position Decreased turn-around time fromapplication to record in participant’s hands Secured records retention and retrieval Standardized the CEU process
The Online CEU(Continuing Education Units)Course System:How to go paperlessDr. Sandra Buike Phillips, Coordinator Summer Study and LifelongEducation Student Affairssbuike@msu.eduKristin Schuette, Information Technologistschuett1@msu.edu
The Continuing Education Unit (CEU) One CEU represents ten (10) contact hours of participation in an organized continuing education experience under responsible sponsorship, capable direction, and qualified instruction Created by a national task force (1960s) Granted by a large number of colleges and universities
