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February 7, 2014BOARD OF TRUSTEESROUDEBUSH HALL ROOM 212OXFORD, OHIO 45056(513) 529-6225 MAIN(513) 529-3911 FAXWWW.MIAMIOH.EDUMeeting of the MIAMI UNIVERSITY BOARD OF TRUSTEESExecutive Session – 9:00 a.m.To be followed by the Public Study and Business SessionsMiami University, Oxford OhioShriver Center Multi-Purpose RoomFriday, February 7, 2014AGENDACall the Meeting to Order and Roll Call – Ms. Sharon MitchellExecutive Session: Pending Litigation Personnel MattersPublic Study Session: Love and Honor Campaign Update – Mr. Thomas Herbert, Vice President for Advancement Armstrong Student Center and the Great Miami Seal – Mr. Robert Keller, University ArchitectEmeritusPublic Business Session: Approval of the Minutes of the December 6, 2013 Meeting Consent CalendarDesignation of Emerita/Emeritus, Attachment A Comments by the Chair – Ms. Sharon Mitchell Reports, Ordinances and ResolutionsPresident’s Report – Dr. David HodgeReport of the Chair of University Senate Executive Committee – Dr. Steve WyattReport of the President, Associated Student Government – Mr. Charlie SchreiberAcademic and Student Affairs Committee Report – Ms. Sue HenryResolutions – Dr. Bobby Gempesaw, Attachment B1) Promotion and Tenure of Faculty, and Promotion and Continuing Contracts of Librarians2) Affirmation of Appointment, Mr. Jerome Conley, Dean, University Libraries3) Affirmation of Appointment, Dr. Matt Myers, Dean Farmer School of Business4) Creation of a Bachelor of Science in Forensic Science and Investigation5) Creation of a Bachelor of Science in Civic and Regional Development6) Creation of a Master of Fine Arts in creative WritingFinance and Audit Committee Report – Mr. C. Michael ArmstrongOrdinances & Resolutions – Dr. David Creamer, Attachment C1) East Quad Renovation2) Western Campus Site improvements and Landscape3) Peabody Hall Renovation4) HDRBS Improvements 2014 Projects5) Shideler Hall Renovation Design Fees6) HUB Quad Tunnel Top Replacement7) Art Quad Electrical Modifications and CPA HVAC ReplacementOverall Page 1 of 45
February 7, 20148) Hamilton Campus, Phelps Hall HVAC Improvements9) Hayden Park Addition10) Bond, Authority to Proceed11) Bond IssuanceStudent Trustee Reports Other BusinessResolution to extend the term of National Trustee C. Michael Armstrong, Attachment DResolution of Appreciation for Student Trustee Arianne Wilt, Attachment EAdjournment of MeetingOverall Page 2 of 45
February 7, 2014BOARD OF TRUSTEESROUDEBUSH HALL ROOM 212OXFORD, OHIO 45056(513) 529-6225 MAIN(513) 529-3911 FAXWWW .MIAMIOH.EDUMiami UniversityFebruary 6 and 7, 2014 Meetings of the Board of TrusteesOxford, OhioSCHEDULE OF CAMPUS ACTIVITIESThursday, February 6, 20148:00 a.m.Academic and Student Affairs CommitteeWalter L. Gross Jr. Family Student-Athlete Development Center12:00 p.m.Lunch at the Marcum Center1:30 p.m.Finance and Audit Committee104 Roudebush6:00 p.m.Reception and DinnerFriday, February 7, 20148:00 a.m.BreakfastPulley Diner, Armstrong Student Center9:00 a.m.Executive SessionShriver Center, Multi-Purpose Room9:30 a.m.Public Study SessionShriver Center, Multi-Purpose Room10:30 a.m.Public Business SessionShriver Center, Multi-Purpose Room12:00 p.m.LunchShriver Center, Bystrom Reid Room1:00 p.m.Explore the Armstrong Student Center2:00 p.m.Armstrong Student Center Dedication7:00 p.m.Ice Hockey vs. Western Michigan, Goggin Ice CenterSaturday, February 8, 20145:30 p.m.Gala Reception and Dinner, Armstrong Student CenterOverall Page 3 of 45
Attachment AConsent CaledarEmerita/EmeritusFebruary 7, 2014BOARD OF TRUSTEESROUDEBUSH HALL ROOM 212OXFORD, OHIO 45056(513) 529-6225 MAIN(513) 529-3911 FAXWWW.MIAMIOH.EDUFebruary 7, 2014Consent CalendarRESOLUTION R2014-xxBE IT RESOLVED: that the Board of Trustees hereby approves the following for therank of Professor Emerita effective on the formal date of retirement:Kathy M. McMahon-KlostermanEducational PsychologyEmily S. MurphreeStatisticsBE IT FURTHER RESOLVED: that the Board of Trustees hereby approves thefollowing for the rank of Professor Emeritus effective on the formal date of retirement:Mark R. BoardmanGeology and Environmental Earth ScienceMark E. de Saint RatMathematicsOsama M. EttouneyMechanical & Manufacturing EngineeringThomas W. KoppTeacher EducationEugene W. MetcalfAmerican Studies ProgramMichael J. PechanPhysicsRobert L. SchaeferStatisticsMark A. SmithMathematicsAttachment AOverall Page 4 of 45Attachment Page 1 of 2
Attachment AConsent CaledarEmerita/EmeritusFebruary 7, 2014BE IT FURTHER RESOLVED: that the Board of Trustees hereby approves thefollowing for the rank of Administrator Emerita effective on the formal date of retirement:Linda J. DixonStudent Affairs, Rinella Learning CenterGail M. KingHousing, Dining, Recreation and Business ServicesCathleen M. PierceHousing, Dining, Recreation and Business ServicesBE IT FURTHER RESOLVED: that the Board of Trustees hereby approves thefollowing for the rank of Administrator Emeritus effective on the formal date of retirement:Duchan BesedickEnvironment Safety and Risk ManagementAttachment AOverall Page 5 of 45Attachment Page 2 of 2
Attachment BAcademic and Student Affairs ResolutionsFebruary 7, 2014BOARD OF TRUSTEESROUDEBUSH HALL ROOM 212OXFORD, OHIO 45056(513) 529-6225 MAIN(513) 529-3911 FAXWWW.MIAMIOH.EDUFebruary 7, 2014Academic and Student AffairsRESOLUTION R2014-xxBE IT RESOLVED: that the Board of Trustees hereby affirms the appointment ofJerome Conleyas Dean, University Librarian,andAssociate Librarian,effective January 1, 2014.Attachment BOverall Page 6 of 45Attachment Page 1 of 5
Attachment BAcademic and Student Affairs ResolutionsFebruary 7, 2014BOARD OF TRUSTEESROUDEBUSH HALL ROOM 212OXFORD, OHIO 45056(513) 529-6225 MAIN(513) 529-3911 FAXWWW.MIAMIOH.EDUFebruary 7, 2014Academic and Student AffairsRESOLUTION R2014-xxBE IT RESOLVED: that the Board of Trustees hereby affirms the appointment ofMatthew Myers as Dean, Farmer School of Business, effective July 1, 2014.BE IT FURTHER RESOLVED: that the Board of Trustees also hereby approvesthe awarding of tenure toMatthew B. Myersas Professor, Department of Marketing,Mitchell P. Rales Chair in Business LeadershipandDean, Farmer school of Businessto also become effective on July 1, 2014.Attachment BOverall Page 7 of 45Attachment Page 2 of 5
Attachment BAcademic and Student Affairs ResolutionsFebruary 7, 2014BOARD OF TRUSTEESROUDEBUSH HALL ROOM 212OXFORD, OHIO 45056(513) 529-6225 MAIN(513) 529-3911 FAXWWW.MIAMIOH.EDUFebruary 7, 2014Academic and Student AffairsRESOLUTION R2014-xxBE IT RESOLVED: that the Board of Trustees hereby approves the establishmentof a new undergraduate degree program, the Bachelor of Science Degree in ForensicScience and Investigation, within the College of Professional Studies and AppliedScience.Attachment BOverall Page 8 of 45Attachment Page 3 of 5
Attachment BAcademic and Student Affairs ResolutionsFebruary 7, 2014BOARD OF TRUSTEESROUDEBUSH HALL ROOM 212OXFORD, OHIO 45056(513) 529-6225 MAIN(513) 529-3911 FAXWWW.MIAMIOH.EDUFebruary 7, 2014Academic and Student AffairsRESOLUTION R2014-xxBE IT RESOLVED: that the Board of Trustees hereby approves the establishmentof a new undergraduate degree program, the Bachelor of Science Degree in Civic andRegional Development, within the College of Professional Studies and Applied Science.Attachment BOverall Page 9 of 45Attachment Page 4 of 5
Attachment BAcademic and Student Affairs ResolutionsFebruary 7, 2014BOARD OF TRUSTEESROUDEBUSH HALL ROOM 212OXFORD, OHIO 45056(513) 529-6225 MAIN(513) 529-3911 FAXWWW.MIAMIOH.EDUFebruary 7, 2014Academic and Student AffairsRESOLUTION R2014-xxBE IT RESOLVED: that the Board of Trustees hereby approves the establishmentof a new graduate degree program, the Low-Residency Master of Fine Arts in CreativeWriting.Attachment BOverall Page 10 of 45Attachment Page 5 of 5
Attachment CFebruary 7, 2014Finance and Audit ResolutionsBOARD OF TRUSTEESROUDEBUSH HALL ROOM 212OXFORD, OHIO 45056(513) 529-6225 MAIN(513) 529-3911 FAXWWW.MIAMIOH.EDUFebruary 7, 2014Finance and AuditRESOLUTION R2014-xxWHEREAS, the East Quad Renovation plan includes the renovation of fiveexisting residence halls, one dining hall and related infrastructure improvements; andWHEREAS, Miami University has determined that the cost of the project can bereduced through a single Design Build project delivery method; andWHEREAS, the Board of Trustees previously approved a budget not to exceed 5,050,000 in contracts for the preconstruction phase of the project including the planning,design, cost estimating, and other services necessary to prepare the Guaranteed Maximum Price(GMP); andWHEREAS, Miami University has identified bond funds in the amount of 88,280,000 to execute the construction of the East Quad Renovation project; andWHEREAS, the East Quad Renovation project represents the largest renovationproject to date for the Long Range Housing Master Plan; andWHEREAS, the Design Build Guaranteed Maximum Price (GMP) is to be received inFebruary 2014;NOW, THEREFORE, BE IT RESOLVED: that the Board of Trustees authorizesthe Vice President for Finance and Business Services and Treasurer, in accordance with all Stateguidelines, to proceed with the award of contracts for the East Quad Renovation project with atotal project budget not to exceed 93,330,000.(over)Attachment COverall Page 11 of 45Attachment Page 1 of 33
Attachment CFinance and Audit ResolutionsFebruary 7, 2014Executive Summaryfor theEast Quad RenovationFebruary 7, 2014This project will result in the renovation of five residence halls, one dining hall, portions of thenorth chiller plant and associated infrastructure. The facilities involved are Billings, Collins,Dennison, Dorsey, Erickson (dining), McBride, and Symmes Halls. Wilson Hall will alsoreceive temporary utility work, as needed for two additional years of operation to enable theoverall campus bed count to be maintained at the appropriate level. The project will be deliveredusing Design Build methodology to improve time from design to construction, reduce the cost ofconstruction, and minimize the risk to the University. These residence hall renovations willinclude new windows, ADA accessibility improvements, new elevators, insulation of exteriorwalls and attics, new corridor ceilings, interior lighting and plumbing systems, installation ofsprinkler systems, electrical distribution improvements, HVAC system upgrades, life safety andfire alarm system improvements, utility tie-ins, site utilities, selective additions and/or demolitionof bedroom walls, and new bedroom finishes. The dining hall renovation will include newkitchen configurations and seating areas including new concepts for dine-in and take-out eating.This group of halls was selected to maintain the overall campus bed count and perform multiplerenovations efficiently while minimizing the impact to the campus during construction.Funding for this project will be local funds:Bonds Funds:Local Funds: 92,404,000 926,000Project Component:Budget:Est. Consulting Services:Est. Design Build Preconstruction Services: 800,000 5,850,000Future Resolution:Est. Construction CostsEst. Furniture, Fixtures, and Equipment:Est. Landscaping:Owner’s Contingency: 73,790,000 5,850,000 1,540,000 5,500,000Total: 93,330,000Attachment COverall Page 12 of 45Attachment Page 2 of 33
Attachment CFinance and Audit ResolutionsFebruary 7, 2014BOARD OF TRUSTEESROUDEBUSH HALL ROOM 212OXFORD, OHIO 45056(513) 529-6225 MAIN(513) 529-3911 FAXWWW.MIAMIOH.EDUFebruary 7, 2014Finance and AuditRESOLUTION R2014-xxWHEREAS, the Western Campus Site Improvements and Landscape projectinvolves restoration of grounds, improvements to pedestrian crossings, and developmentof walks and drives on the Western Campus in areas impacted by the execution of theLong Range Housing Master Plan projects; andWHEREAS, Miami University has determined that the cost of these projects canbe reduced by combining them into a single Construction Manager at Risk award ofcontract; andWHEREAS, Miami University has solicited proposals and has identified aConstriction Manager at Risk to execute the work; andWHEREAS, the selected construction manager is already under contract on theWestern Campus Residence Halls project and has offered additional cost savings toexecute the Western Campus Site Improvements and Landscape project as a change orderto its existing contract; andWHEREAS, Miami University has identified local funds in the amount of 5,870,000 for the Western Campus Site Improvements and Landscape project;NOW, THEREFORE, BE IT RESOLVED: that the Board of Trustees herebyauthorizes the Vice President for Finance and Business Services and Treasurer, inaccordance with all State guidelines, to proceed with the Western Campus SiteImprovements and Landscape project by executing a change order to the WesternCampus Residence Halls project with a value not to exceed 5,870,000.Attachment COverall Page 13 of 45Attachment Page 3 of 33
Attachment CFinance and Audit ResolutionsFebruary 7, 2014Executive Summaryfor theWestern Campus Site Improvements and LandscapeFebruary 7, 2014This project will improve pedestrian flow in and around the Western Campus and restorethe grounds surrounding the new Western Campus Residence Halls and Dining Hallconstruction sites as part of the Long Range Housing Master Plan. The project alsoaddresses vehicular signalization, pedestrian crossings, and pedestrian sidewalks onPatterson Avenue and Spring Street in preparation for additional students residing on theWestern Campus and the opening of the new Armstrong Student Center. Work willinclude storm water management, site grading, fire lane construction, pedestrian lighting,vehicular signalization, roadway improvements, sidewalks, and landscaping.This project has been planned to coordinate with the completion of multiple projects onthe Western Campus and annual Walks and Drives improvements. Construction Managerat Risk was selected as the project delivery method because of the importance for theUniversity to direct the design outcomes of this type of project. An architect of recordwas selected many months ago and the design has been advanced in preparation for theselection of a CMR. All State guidelines for advertisement and selection of a CMR havebeen followed. Whiting Turner, the Design Builder for the Western Campus ResidenceHalls project was the successful candidate. In their proposal, Whiting Turner offeredadditional savings to the project by incorporating the work into their existing contractthrough reduced overhead and CM contingency. The additional savings to the project hasled to the recommendation to accomplish this work as a change order.Funding for this project will be local funds:Bond FundsLocal 2,065,000 3,805,000Project Component:Est. Consulting Services:Est. Construction:Est. Furniture, Fixtures and Equipment:Owner’s Contingency:Budget: 600,000 4,557,000 183,000 530,000Total: 5,870,000Attachment COverall Page 14 of 45Attachment Page 4 of 33
Attachment CFinance and Audit ResolutionsFebruary 7, 2014BOARD OF TRUSTEESROUDEBUSH HALL ROOM 212OXFORD, OHIO 45056(513) 529-6225 MAIN(513) 529-3911 FAXWWW.MIAMIOH.EDUFebruary 7, 2014Finance and AuditRESOLUTION R2014-xxWHEREAS, it has been almost twenty years since Peabody Hall was lastrenovated and a modest investment in this facility will allow it to continue to be operatedfor the benefit of student residents and certain academic functions; andWHEREAS, the timing of these improvements will also allow for changes thatwill enable Peabody Hall to be served by the new geo-thermal plant in the future; andWHEREAS, Miami University has determined that cost savings can be achievedby combining the projects into a single Construction Manager at Risk contract; andWHEREAS, Miami University has identified local funds in the amount of 1,900,000 for the Peabody Hall Renovation; andWHEREAS, the Guaranteed Maximum Price (GMP) is to be received in March2014; andWHEREAS, the Board of Trustees desires to award a contract to the mostresponsive and responsible Construction Manager at Risk;NOW, THEREFORE, BE IT RESOLVED: that the Board of Trustees herebyauthorizes the Vice President for Finance and Business Services and Treasurer, inaccordance with all State guidelines, to proceed with the award of contract for thePeabody Hall Renovation project with a total project budget not to exceed 1,900,000.(over)Attachment COverall Page 15 of 45Attachment Page 5 of 33
Attachment CFinance and Audit ResolutionsFebruary 7, 2014Executive Summaryfor thePeabody Hall RenovationsFebruary 7, 2014This project will replace the HVAC units in the resident rooms, common areas, fiveclassrooms, and the ground floor offices. These replacement units will allow PeabodyHall to be connected to the Western Campus geothermal loop in the future. The buildingchillers and their associated equipment are beyond their useful life and also will bereplaced. The Resident Advisor apartment kitchen will be renovated, student rooms willbe painted and equipped with energy efficient lighting and vacancy sensors, and thehallway lighting will be replaced with more energy efficient units.Funding for this project will be local funds:Bond Funds:University CR&R: 1,200,000 700,000Project component:Budget:Est. Consulting Services:Est. Construction Costs:Est. Furniture, Fixtures, and Equipment:Owner’s Contingency: 55,000 1,650,000 20,000 175,000Total: 1,900,000Attachment COverall Page 16 of 45Attachment Page 6 of 33
Attachment CFinance and Audit ResolutionsFebruary 7, 2014BOARD OF TRUSTEESROUDEBUSH HALL ROOM 212OXFORD, OHIO 45056(513) 529-6225 MAIN(513) 529-3911 FAXWWW.MIAMIOH.EDUFebruary 7, 2014Finance and AuditRESOLUTION R2014-xxWHEREAS, the summer improvement plan for residence and dining halls willaffect thirteen residence halls better ensuring these facilities are adequately maintainedand able to meet the needs of students until the buildings are renovated later in theHousing and Dining Master Plan; andWHEREAS, the summer improvement plan will also make minor improvementsto the Recreational Sports Center which has now been in operation for twenty years; andWHEREAS, Miami University has determined that the cost of the project can be reducedby combining these projects into a Single Prime project delivery method; andWHEREAS, Miami University has identified local funds in the amount of 1,500,000 for the project; andWHEREAS, the 1.5 million budget includes a cost of construction estimate ofapproximately 1.1 million; andWHEREAS, the State of Ohio allows the award of contracts up to 110% of theconstruction estimate necessitating a bid variation contingency of 110,000 in addition tothe 1.1 million construction budget; andWHEREAS, the design is being completed and receipt of bids is planned for April2014; andNOW, THEREFORE, BE IT RESOLVED: that the Board of Trustees herebyauthorizes the Vice President for Finance and Business Services and Treasurer, inaccordance with all State guidelines, to proceed with the award of contract for theHDRBS Improvements 2014 project with a total project budget not to exceed 1,500,000.(over)Attachment COverall Page 17 of 45Attachment Page 7 of 33
Attachment CFinance and Audit ResolutionsFebruary 7, 2014Executive Summaryfor theHDRBS Improvements 2014 ProjectsFebruary 7, 2014The project will result in updates to specific areas within thirteen residence halls and theRecreational Sports Center during the summer of 2014. The facilities involved areRecreational Sports Center, Dodds, Emerson, Hamilton, Havighurst, MacCracken,McKee, Minnich, Morris, Porter, Richard, Scott, Stanton, and Tappan Halls. Theupgrades are necessary to maintain these residence halls and enable them to be operatedefficiently in the near term, as they are not scheduled for full renovation until the latterpart of the Long Range Housing Master Plan. The project will employ the Single Primedelivery method to reduce construction costs, manage the schedule, and allow for closeroversight of the various projects. All buildings will receive new room signage, energyefficient lighting in the corridors and public areas, and new water softening systems thateliminate the need for salt. Various other mechanical improvements, paint, and flooringupgrades will also occur.Funding for this project will be local funds:HDRBS CR&R:RSC CR&R 1,200,000 300,000Project component:Budget:Est. Consulting Services:Est. Construction Costs:Est. Furniture, Fixtures, and Equipment:Owner’s Contingency: 120,000 1,100,000 80,000 200,000Total: 1,500,000Attachment COverall Page 18 of 45Attachment Page 8 of 33
Attachment CFinance and Audit ResolutionsFebruary 7, 2014BOARD OF TRUSTEESROUDEBUSH HALL ROOM 212OXFORD, OHIO 45056(513) 529-6225 MAIN(513) 529-3911 FAXWWW.MIAMIOH.EDUFebruary 7, 2014Finance and AuditRESOLUTION R2014-xxWHEREAS, it is anticipated that the Ohio General Assembly will appropriate funding torenovate Shideler Hall for Miami’s geosciences program during the current legislative session;andWHEREAS, Miami University, in anticipation of the appropriation, intends to completethe design, cost estimating, and preconstruction services required to develop a GuaranteedMaximum Price (GMP) for a subsequent resolution once the funding is appropriated; andWHEREAS, the Board of Trustees desires to award a contract to the most responsive andresponsible Construction Manager at Risk;NOW, THEREFORE, BE IT RESOLVED: that the Board of Trustees authorizes the VicePresident for Finance and Business Services and Treasurer, in accordance with all Stateguidelines, to proceed with the award of contract for the preconstruction phase of the ShidelerHall Renovation project which includes planning, design, estimating and all relatedpreconstruction services necessary to prepare the Guaranteed Maximum Price (GMP) for abudget not to exceed 2,500,000.Executive SummaryFor the(over)Attachment COverall Page 19 of 45Attachment Page 9 of 33
Attachment CFinance and Audit ResolutionsFebruary 7, 2014Shideler Hall RenovationFebruary 7, 2014This project will result in the renovation of Shideler Hall for the geosciences programs that include Geology andEnvironmental Earth Sciences, Geography, and members of the Institute for Environmental Sustainability. As aresult of this project, classroom and lab spaces will undergo major updates to reflect today’s teaching and researchneeds and aging building systems will either be replaced or repaired. The improvements will include more energyefficient mechanical systems, new plumbing and lighting, an improved electrical distribution system, data andtelecommunications improvements, updated life safety systems, and ADA upgrades.Project Component:Est. Consulting services:Est. Construction:Est. Furniture Fixtures, and Equipment:Owner’s Contingency:Budget: 2,500,000 17,525,000 1,000,000 1,725,000Funding Source:State FundsState FundsState FundsState FundsTotal: 22,750,000State FundsAttachment COverall Page 20 of 45Attachment Page 10 of 33
Attachment CFinance and Audit ResolutionsFebruary 7, 2014BOARD OF TRUSTEESROUDEBUSH HALL ROOM 212OXFORD, OHIO 45056(513) 529-6225 MAIN(513) 529-3911 FAXWWW.MIAMIOH.EDUFebruary 7, 2014Finance and AuditRESOLUTION R2014-xxWHEREAS, the “tunnel top” system has been in place on the Oxford Campus forover thirty years and needs to be replaced; andWHEREAS, a new more efficient design for the tunnel top has been developedand the deteriorated sections of the current system are being replaced in phases; andWHEREAS, the HUB Quad Tunnel Top Replacement project involves theinstallation of the new tunnel top design in the area of the HUB; andWHEREAS, Miami University has determined that the cost of the project can bereduced by employing the Single Prime project delivery method; andWHEREAS, Miami University has identified local funds in the amount of 1,500,000 for the HUB Quad Tunnel Top Replacement project; andWHEREAS, the 1.5 million budget includes a cost of construction estimate ofapproximately 1.2 million; andWHEREAS, the State of Ohio allows for the award of contracts up to 110% of theconstruction estimate necessitating a bid variation contingency of 120,000 in addition tothe 1.2 million construction budget; andWHEREAS, the design is being completed and receipt of bids is planned for April2014; andWHEREAS, the Board of Trustees desires to award a contract to the lowestresponsive and responsible bidder;NOW, THEREFORE, BE IT RESOLVED: that the Board of Trustees herebyauthorizes the Vice President for Finance and Business Services and Treasurer, inaccordance with all State guidelines, to proceed with the award of contracts for the HUBQuad Tunnel Top Replacement project with a total construction budget not to exceed 1,500,000.(over)Attachment COverall Page 21 of 45Attachment Page 11 of 33
Attachment CFinance and Audit ResolutionsFebruary 7, 2014Executive Summaryfor theHUB Quad Tunnel Top ReplacementFebruary 7, 2014This project will remove and replace approximately 2,200 linear feet of badlydeteriorated tunnel top slab within the HUB Quad. The top of the existing tunnel also actsas a sidewalk for the HUB Quad. The poor condition of the existing tunnel top/sidewalkis a trip hazard, and it cannot support the Oxford Fire Department’s fire-fighting laddertrucks in case of a fire.The new system will use a precast structural slab, waterproofing system, and topping slabto serve as the new pedestrian walkway and traffic-bearing surface. The new structuralsystem will also be capable of supporting any emergency vehicle loads to enhance lifesafety and accessibility in the area of the quad. The tunnel top replacement will requireminor relocations of electrical conduit for lighting and temporary bracing of the walls. Inaddition, the anticipated increase in elevation due to the new method will require areagrading and storm water management improvements. The project will be delivered usingthe Single Prime General Contracting methodology.Funding for this project will be local funds:University Bldg. CR&R:Project component: 1,500,000Budget:Est. Professional Services:Est. Construction:Owner’s Contingency: 145,000 1,200,000 155,000Total: 1,500,000Attachment COverall Page 22 of 45Attachment Page 12 of 33
Attachment CFinance and Audit ResolutionsFebruary 7, 2014BOARD OF TRUSTEESROUDEBUSH HALL ROOM 212OXFORD, OHIO 45056(513) 529-6225 MAIN(513) 529-3911 FAXWWW.MIAMIOH.EDUFebruary 7, 2014Finance and AuditRESOLUTION R2014-xxWHEREAS, Miami University has developed a long-term plan to upgrade theantiquated 4160-volt electrical distribution system that still exists in parts of the Oxfordcampus today; andWHEREAS, Miami University has identified local funds in the amountof 1,305,000 for the Art Quad Electrical Modifications and the Center for PerformingArts (CPA) HVAC Replacement project in support of the long-term plan; andWHEREAS, the 1,305,000 budget includes a cost of construction estimate ofapproximately 1,140,000; andWHEREAS, the State of Ohio permits contracts to be awarded up to 110% of theconstruction estimate necessitating a bid variation contingency of 114,000 in addition tothe 1,140,000 construction budget; andWHEREAS, the receipt of bids is planned for April 2014; andWHEREAS, the Board of Trustees desires to award a contract to the mostresponsive and responsible bidder;NOW, THEREFORE, BE IT RESOLVED: that the Board of Trustees herebyauthorizes the Vice President for Finance and Business Services and Treasurer, inaccordance with all State guidelines, to proceed with the award of contract for the ArtQuad Electrical Modifications and CPA HVAC Replacement project with a total projectbudget not to exceed 1,305,000.(over)Attachment COverall Page 23 of 45Attachment Page 13 of 33
Attachment CFebruary 7, 2014Finance and Audit ResolutionsExecutive Summaryfor theArt Quad Electric Upgrades and CPA HVAC ReplacementFebruary 6, 2014This electrical project is part of a long-term plan to vacate the antiquated 4160-voltelectrical distribution system. The project includes a new 12.5 kV switch and upgrade forelectric service to the Art Building, Center for Performing Arts (CPA), Hiestand Hall andShriver Center. In addition, new unit substations for CPA and Shriver Center will beinstalled. The heating, ventilation, and air-conditioning (HVAC) portion of the projectwill replace two air-handlers located in the basement of CPA. The building’s controlswill also be upgraded as part of the work. The HVAC improvements address deferredmaintenance and will enhance the energy efficiency of the building.Funding for this project will be local funds:UEA CR&R:University CR&R:Project component:A/E Services:Est. Construction Costs (incl.Permit/Insp) Fees:Owner’s Contingency:Total:Attachment C 405,000 900,000Budget: 51,000 1,140,000 114,000 1,305,000Overall Page 24 of 45Attachment Page 14 of 33
Attachment CFinance and Audit ResolutionsFebruary 7, 2014BOARD OF TRUSTEESROUDEBUSH HALL ROOM 212OXFORD, OHIO 45056(513) 529-6225 MAIN(513) 529-3911 FAXWWW.MIAMIOH.EDUFebruary 7, 2014Finance and AuditRESOLUTION R2014-xxWHEREAS, the age of some regional campus buildings make it necessary thatmajor repairs occur to aging building systems in order for the buildings to continue to beoperated; andWHEREAS, the replacement of aging heating, air conditioning and ventilationsystems in Phelps Hall will also help to lower utility costs for the Hamilton Campus; andWHEREAS, Miami University has determined that the cost of the project can bereduced by combining the projects into a Single Prime contract; andWHEREAS, Miami University has identified funds in the amount of 1,100,000for the Hamilton Campus Phelps Hall HVAC Improvements, including 555,100appropriated by the State of Ohio; andWHEREAS, the 1,100,000 budget includes a cost of construction estimate ofapproximately 907,000; andWHEREAS, the State of Ohio permits contracts to be awarded up to 110% of theconstruction estimat
BOARD OF TRUSTEES ROUDEBUSH HALL ROOM 212 OXFORD, OHIO 45056 (513) 529-6225 MAIN (513) 529-3911 FAX WWW.MIAMIOH.EDU Meeting of the MIAMI UNIVERSITY BOARD OF TRUSTEES Executive Session - 9:00 a.m. To be followed by the Public Study and Business Sessions
