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SOLUTION BRIEF:CLEARWELL LEGAL eDISCOVERYSOLUTIONSolution BriefClearwell LegaleDiscovery Solution
Solution Brief: Clearwell Legal eDiscovery SolutionThe Challenge: Months Delay in Ascertaining Case Facts and Determining CaseStrategy, High Cost of eDiscovery.Today’s enterprises and law firms handle hundreds of cases each year and need toanalyze an enormous volume of electronic data – more than 800 megabytes peremployee per year1. In addition, the amended Federal Rules of Civil Procedures (FRCP)dictate that legal professionals must address eDiscovery within days of filing a lawsuit.Thus, rapidly analyzing large amounts of Electronically Stored Information (ESI) toperform early case assessment, quickly culling the data down to only the relevant ESI,and performing rapid review are critical tasks in today’s litigation process.The traditional approach to eDiscovery is fraught with delays, business risk, and risingcosts. The inability to rapidly analyze ESI causes significant delays in case assessmentsthereby increasing the risk of choosing the wrong strategy. Further, ineffectivecull-down of ESI forces far more documents to be processed and reviewed than isnecessary, significantly increasing eDiscovery costs.The Benefits:General Counsels, attorneys, andlitigation support professionalswithin enterprises and leadinglaw firms have realized immediateand significant value by using theClearwell eDiscovery Platform to: Accelerate Early CaseAssessments to determine bestcase strategy Better prepare for the keywordnegotiation during the Meet& ConferThe Solution: The Clearwell eDiscovery Platform By organizing and analyzing ESI, the Clearwell eDiscovery Platform automates andstreamlines the eDiscovery process. Key capabilities of the Clearwell eDiscoveryPlatform include: Lower processing costs and timeby up to 80%Analyze emails, attachments, and documents in minutes: Clearwell isoperational in less than 25 minutes, allowing legal teams to begin their eDiscoveryprocess immediately and understand the context of the case across the entire dataset. Clearwell rapidly processes the case data that is identified, preserved, and storedon files shares or dedicated NAS using existing collection methodologies. In addition,Clearwell can easily be configured to analyze the data on live data sources (such asarchives, Microsoft Exchange Server, etc.), if required. Meet court appointed andFRCP guidelinesDiscussion Threads: Automatically links emails into threads allowinglegal professionals to rapidly trace the history of an email.Lyman, Peter and Varian, Hal (2003). How Much Information 2003. University of California at Berkeley, School of Information Managementand Systems11 Quickly and accurately reviewlarge volumes of data in context Gain control and visibility acrossthe entire eDiscovery process
Solution Brief: Clearwell Legal eDiscovery SolutionDiscover exactly who knew what, and when: Clearwell’s Discussion Thread featurelinks together all related messages including all replies, forwards, CC’s and BCC’s, andprovides a chronological thread of the entire discussion. By tracing the thread, legalprofessionals can quickly identify all participants involved, and determine who knewwhat, and when.Quickly discover the most relevant evidence to your case: Clearwell’s RelevanceRank feature considers the unique properties of documents to return the most relevantinformation first. The solution also automatically removes duplicates and highlights keysearch terms. This eliminates time-consuming, redundant review of the same contentby multiple people. It also ensures that the same document is not produced multipletimes, significantly reducing eDiscovery processing costs (which can cost as much as 1,800 per GB).“Once the data is indexed inClearwell, you can slice anddice it a million differentways to get a really goodpicture of what you have.This made it possible for usto conduct case analysisquickly and respond to therequest with the confidencethat we were producing themost comprehensive andaccurate dataset.”Mary Pat PoteetDirector of LitigationSupportDLA PiperTagging: Rapidly tag certain emails, documents, discussionthreads, or entire search results to conduct eDiscovery moreefficiently.Rapidly review and classify documents: Clearwell’s One-Click Tagging capabilityallows reviewers to quickly tag specific documents, discussion threads, or entire searchresults as “responsive”, “privileged”, etc. Attorneys can review documents online and innative format thereby streamlining the eDiscovery review process. The solution’s secure,role-based access enables legal teams to assign internal and external reviewers tospecific documents associated with a particular case or set of cases.Maximum analysis flexibility through advanced search capabilities: Clearwell’sAdvanced Search allows legal professionals to search for specific phrases, dates,header information, user groups, locations, tags, and comments. Clearwell provides theflexibility to include text variations such as plurals and alternative verb forms in searchresults, and also provides exact matching via literal search. Users can leverage advancedeDiscovery features such as wildcard, fuzzy, proximity, and Boolean searches.Easily integrate with eDiscovery production tools: Clearwell can export all responsivedocuments for production using 3rd-party eDiscovery production tools. Legal teams2
Solution Brief: Clearwell Legal eDiscovery Solutioncan export in native formats and EDRM XML, password protect the files, preserve folderstructures, and export one file for all custodians or individual files for each custodian.Monitor status of all cases: Clearwell delivers real-time summary reports to monitorcase progress, ensuring that resources are properly allocated and deadlines are met.Pre-built case reports display the total number of messages reviewed, un-reviewed,and tagged. Pre-built tag reports display the distribution of tagged messages by tagcategories such as “privileged”, “responsive”, “unresponsive”, etc.Easily produce privilege logs: Clearwell automatically creates a “privilege log” reportof all privileged documents for opposing counsel’s review. Users have the flexibility toselect which fields to include in the report, such as document ID, custodian, to, from,subject, title, and reason codes and can produce the report in CSV format.Prove process integrity: Clearwell tracks every action taken by each legal professional(e.g., login, logout, all searches and query terms, results, tags, print jobs, exportjobs, and more) providing a full, reproducible audit trail for eDiscovery. Clearwell canautomatically produce eDiscovery activity reports for any case and for any revieweracross any time frame.3
Solution Brief: Clearwell Legal eDiscovery SolutionAbout SymantecSymantec is a global leader in providing security,storage, and systems management solutions to helpconsumers and organizations secure and managetheir information-driven world. Our software andservices protect against more risks at more points,more completely and efficiently, enabling confidencewherever information is used or stored. Headquarteredin Mountain View, Calif., Symantec has operations in40 countries. More information is available atwww.symantec.com.For specific country officesand contact numbers, pleasevisit our website.Symantec World Headquarters350 Ellis St.Mountain View, CA 94043 USA 1 (650) 527 80001 (800) 721 3934www.symantec.comSymantec helps organizations secure and manage theirinformation-driven world with IT Compliance, discoveryand retention management, data loss prevention, andmessaging security solutions.Copyright 2012 Symantec Corporation. All rightsreserved. Symantec, the Symantec Logo, and theCheckmark Logo are trademarks or registered trademarksof Symantec Corporation or its affiliates in the U.S. andother countries. Other names may be trademarks of theirrespective owners.02/2012 21227795
eDiscovery features such as wildcard, fuzzy, proximity, and Boolean searches. Easily integrate with eDiscovery production tools: Clearwell can export all responsive documents for production using 3rd-party eDiscovery production tools. Legal teams "Once the data is indexed in Clearwell, you can slice and dice it a million different
