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In terms of Para 216-A(I) of Indian Railway Establishment Manual Vol. I (1989 Edition), asmodified vide Advance Correction Slip No.65 and 72 issued under this Ministry’s letterNo.E(NG)I/94/PM1/10 dated 9.12.98 and 19.2.99, selections/suitability tests/trade tests should beconducted timely, so as to obviate the need for making adhoc promotions both in selection and nonselection posts. Whenever adhoc promotions are found inescapable in the exigency of service, thesame are to be ordered only for short duration upto 4 months from amongst the senior-most eligiblestaff strictly in accordance with the existing guidelines. In no case, second adhoc promotion is to beallowed under any circumstances.It has come to the notice of the Ministry of Railways that, despite the above provisions in theIREM, the cases of double adhoc promotions still exist in violation of these provisions.The Ministry of Railways desire that the controlling officers must ensure that adhoc promotionsare resorted to only for short durations strictly in accordance with the provisions in para 216-A of theManual and the second adhoc promotion is not allowed in any case.07 2000SERIAL CIRCULAR No. 07/2000P(R)535/II dated 21.1.2000Copy of Board's letter No.E(NG)I-99/PM1/10 dated 16.12.99 is published for information ,guidance and necessary action. Board's letters dated 29.4.99 and 6.10.99 quoted therein werecirculated as SC Nos.128,131,138 and 291/99 (3), respectively.Copy of Board’s letter No.E(NG)I-99/PM1/10 dated 16.12.99 (RBE No.296/99).CORRIGENDUMSub:Promotion opportunities to Handicapped employees on the Railways. .Substitute the following for the existing paras 2 and 3 of this Ministry’s letter of even number dated6.10.99:“2. In the PNM-NFIR meeting held on 20 th – 21st April ’99 the staff side brought to the noticeof the Board that Physically/Visually Handicapped staff are not being considered forpromotion to the next higher grade even in their turn. After discussions , it was decided toreiterate the extant instructions in respect of promotional prospects of handicapped staff ’’.The relevant instructions on the subject having already been issued by letter dated 29.04.99referred to above the Board desire that the same should be scrupulously followed.08 2000SERIAL CIRCULAR No. 08/2000Letter No.P(R)563/III dated 21.1.2000Copy of Board's letter No. E(NG)I-99/PM2/16 dated 15.12.99 is published for information ,guidance and necessary action. Board's letters dated 20.8.93 and 23.12.98 quoted therein wascirculated as SC Nos.90/93 and 28/99, respectively.Copy of Board’s Lr No.E(NG)I-99/PM2/16 dated 15.12.99 (RBE No.306/99).Sub:General Departmental Competitive examination for filling up 25% direct recruitmentvacancies in specified Group “C” categories – Extension of currency.Ref:Board’s Lr No. E(NG)-I/92/PM2/16 dated 20.08.93 on the above subject.5

The scheme of General Departmental Competitive Examination introduced vide Board’s letterNo.E(NG)I-92/PM2/16 dated 20.08.93 was last extended upto 31.12.99 vide their letter No.E(NG)I98/PM2/28 dated 23.12.98.The Board have decided that the scheme may be extended further upto 31.12.2000 as aninterim measure.09 2000SERIAL CIRCULAR No. 09/2000P(R)436/IREM/V dated 21.1.2000Copy of Board's letter No. E(W)/97/CN-1/15 dated 16.11.99 is published for information ,guidance and necessary action. Board's letter dated 2/23.12.93 quoted therein was circulated as SCNo.16/94.Copy of Board’s letter No.E(W)/97/CN-1/15 dated 16.11.99 (RBE No.290/99 ) SC.No.2 to MC 38Sub:Amendment of provisions relating to Canteens Chapter XXII (Section-F) of IndianRailway Establishment Manual, Volume-II (1990 Edition). .In exercise of the powers conferred by provisio to Article 309 of the Constitution, the Presidentis pleased to direct that Chapter-XXII (Section-F) of Indian Railways Establishment Manual, Volume-IIas amended vide ACS No.2 issued under Board’s Lr.No.E(W)92CN1-16 dated 2/23.12.93, be amendedas per enclosed Advance Correction Slip No.6.This issues with the concurrence of the Finance Directorate of the Ministry of Railways.INDIAN RAILWAY ESTABLISHMENT MANUAL VOLUME-II(1990 EDITION)ADVANCE CORRECTION SLIP NO.6Chapter –xxii (Section F)RULES REGARDING STATUTORY AND NON-STATUTORY(RECOGNISED) CANTEENSON INDIAN RAILWAYS.Following amendments may be made to the Chapter XXII (Section-F) of Indian RailwayEstablishment Manual Volume II (1990 Edition).(1)Rule-2230 may be substituted by the following:In addition to provision of Canteens as a statutory requirement under the Factories Act, 1948, theRailway Administrations may open canteens in establishments not governed by the Act, asnecessary, as per provisions contained in Rule 2231 below.(2)Rule-2232 may be modified and read as under:The staff served by Canteens should be actively associated in the management. For thispurpose, a Committee of management of staff should be formed in accordance with the rulesframed by the State Government concerned in this regard to help in the day-to-day working of thecanteens. However the Committee will have purely advisory functions. The Administrations canconstitute a Staff Committee for the Management of the canteens, but the legal responsibility forthe proper management rests not with the Committee but solely with the Railway Administration.3.Rule 2233(I) may be modified and read as under:These canteens should be run by a Committee of Management to be formed for the purpose.6

4. Rule 2233(ii) may be modified as follows:The words representatives of shareholders of the co-operative Society in case the canteen ismanaged by a co-operative society may be deleted.5. Rule 2233(iii) may be deleted.6. Rule 2233(iv) may be deleted7.8.Rule 2234(1)(a)(i) may be read as 2234 (1) (a) and substitutedby the following:The Railway Administration may provide necessary accommodation gas equipment, sanitaryand electric installations, furniture, cooking utensils, electricity and water.Rule 2234 (1) (a) (ii) may be deleted.9. Note below Rule 2234(1)(a)(ii) may be deleted.10. Rule 2234(2) may be deleted.11. Rule 2234(2) (b) may be read as Rule 2234(1)(b) andSubstituted by the following:The canteen accounts should be debited with the cost of working and running the canteenincluding cost of Crockery, cutlery, service, etc. required for the canteen.12. Rule 2234(2)(c) may be read as Rule 2234(1)(c).AUTHORITY: Board’s Lr.No.E(W)97CN1-15 dated 16.11.99).10 2000SERIAL CIRCULAR No. 10/2000Circular Letter No.P(R)473/II dated 24.1.2000Copy of Board's letter No. F(E)I/99/AL-28/13 dated 10.12.99 is published for information ,guidance and necessary action.Copy of Board’s Lr. No.F(E)I/99/AL-28/13 dated 10.12.99 (RBE No.304/99).Sub:Air Travel by Railway Servants. .Instructions were issued vide Board’s letter No.F(E)I/93/AL-28/17 dated 6.8.94 that RailwayServants entitled to travel by air may be permitted to travel by a Private Airline only in cases when thestation to which he/she has to go on official duty is not connected at all by Indian Airlines/Vayudoot.However, it has come to notice that these instructions are not being followed scrupulously.Strict compliance of the above instructions in letter and spirit may be ensured.11 2000SERIAL CIRCULAR No. 11/2000Circular letter No.P(R)184/IV dated 24.1.2000Copy of Board's letter No. E(NG)/I-99/CR/1 dated 16.12.99 is published for information ,guidance and necessary action. Board's letters dated 6.1.81 and 22.4.87 quoted therein werecirculated under Confidential letter No.P(R)184/Con. dated 12.5.87 and S.C.No.112/87, respectively.7

Copy of Board’s Lr.No.E(NG)/I-99/CR/1 dated 16.12.99 (RBE No.308/99) SC No.4 to MC.28.Sub:Confidential Reports of non-gazetted staff – Separate column for safety consciousness. .In terms of this Ministry’s letter No.E(NG)II-77/CR/5 dated 6.1.81 safety records of staff asspecified therein should be kept in the prescribed proforma (copy enclosed) which should be madeavailable to the officer initiating the Confidential Report. In the same letter it has been stipulated thatseparate column “Safety Consciousness” should also be provided in the Confidential Reports forms ofthe Supervisory and Inspectorial staff who are not usually held responsible for accidents. However,some-how the column was not incorporated in the CR forms while circulating the revised formats underBoard’s letter No.E(NG)I-86/CR/8 dated 22.4.87. The relevant column may now be introduced inAnnexure I, Annexure III and Annexure V of CR formats as under:(I)In Annexure-I: In part III insert the new column as column 3(h)After the existing column 3 (g) as under:“3(h) Safety consciousness :(3)(i)Knowledge of safe working Rules ------------------Whether he disregards safety in train operation for short term gains ------------------------(ii)Whether he exercises sufficient supervision on the staffand equipment to ensure safety in train working --------- ‘’In Annexure III: In part III insert the new column as column3 (h) after the existing column 3 (g) as under:3 (h) Safety consciousness :(4)(i)(ii)Knowledge of safe working Rules : ---------------Whether he disregards safety in train operation for Short-term gains -----------------------(iii)Whether he exercise sufficient supervision on the staff and equipment to ensure safetyin train working -----------------------------In Annexure V: Substitute the following for the existing entries against the heading at S.No.9“9. Safety consciousness:(i) knowledge of safe working Rules i)Whether he disregards safety in train operation for short term gains ------------------------(ENCLOSURE TO BOARD’S LETTER NO.E(NG)I-99/CR/1 DATED 16.12.99PROFORMA FOR MAINTENANCE OF SAFETY RECORDS OF GROUP ‘C’ STAFFName;Date of Recruitment:Category:Date of Superannuation:Detailed DesigDate andFailure noticedResponsiPunishNo.nationtype ofduring inspecbilitymentAccidenttion which coulddirect/imposedand inlead to uncontributory8

volvementof theofficialin accident.safe conditionand correctiveaction 1. This proforma must be maintained in the service record.2. This should be made available to the officer initiating Confidential report of the above employee.3. Under column three, failure of staff which affects safety in train operation must be recordedirrespective of whether the failure resulted in an accident or not.4. Punishment recorded will include written warning.12 2000SERIAL CIRCULAR No. 12/2000Circular Letter No.P(R)500/XVI dated 27.1.2000Copy of Board's letter No. E(G)99/H01-3 dated 3.12.1999 is published for information ,guidance and necessary action.Copy of Board ‘s letter No.F(E)III/99/PN1/28 dated 20.12.99 (RBE No.314/99).Sub: Commutation of a fraction of Pension on finalisation of departmental/judicialproceedings. .Railway servants retiring on superannuation are required to submit their pension papers inForm-8 along with details of the family in From-6 eight months before the date of retirement. Further,in the event of commutation value of a fraction of pension being desired the necessary application forthe same is required to be submitted either along with pension papers or at any other time so as toreach the Head of Office not later than three months before the date of superannuation. In terms ofRule 5 of Railway Services (Commutation of Pension) Rules, 1993, a Railway servant against whomdepartmental or judicial proceedings have been instituted before the date of retirement or a pensioneragainst whom such proceedings have been instituted after the date of his retirement, shall not beeligible to commute a fraction of the provisional pension/pension during the pendency of suchproceedings. The rule does not, however, debar such a Railway servant from submitting the pensionpapers including the form for commutation of pension prior to the date of superannuation or any timethereafter. The eligibility to have a fraction of the pension commuted shall revive only after theconclusion of departmental or judicial proceedings depending on the outcome thereof.2.It has come to the notice of the Railway Board that while these provisions are being followedinvariably by the Railway administrations, the commutation value is being determinedsubsequently on the basis of the commutation factor as applicable on the date of final ordersirrespective of whether the retired Railway servant is exonerated or imposed with a penalty.The matter has been examined carefully by the Railway Board in consultation with theDepartment of Pension & Pensioners’ Welfare and it is clarified that calculation of commutationvalue in respect of such retired Railway servants should be regulated as per guidelines givenin the subsequent paras.3.If on finalisation of departmental/judicial proceedings, the retired Railway servant is exonerated,commutation of pension shall be deemed to have become absolute on the date following thedate of retirement provided the Railway Servant had applied for commutation before the date ofhis retirement and the commutation value shall be calculated taking into account thecommutation factor applicable on the date on which the commutation is deemed to havebecome absolute. Where the application for commutation is received after the date ofretirement but not later than a period of one year from the date of final orders of exoneration thecommutation shall be deemed to have become absolute on the date of receipt of application thecommutation value shall be determined taking into account the commutation factor applicable9

on the date on which the commutation became absolute, in all such cases the retired Railwayservant shall not be required to undergo medical examination.4.In the case of a retired Railway servant, who, on finalisation of departmental/judicialproceedings, is not exonerated but imposed with a penalty of withholding a part of pension or isconveyed the displeasure of the Government, commutation of pension shall be deemed to havebecome absolute on the date of find orders provided the application for commutation wasreceived on or before the said date of final orders and the commutation value shall bedetermined taking into account the commutation factor applicable on the date on which thecommutation became absolute. If the application for commutation is received after the date offinal orders but not later than a period one year from the date of final orders, the commutationshall become absolute on the date on which the application is received and the commutationvalue shall be determined taking into account the commutation factor applicable on the date onwhich the commutation become absolute.5.In respect of retired Railway servants whether exonerated or not, if the application forcommutation is received on expiry of a period of one year from the date of final orders thecommutation shall become absolute on the date on which the medical authority signs themedical examination report and the commutation value shall be determined taking into accountthe commutation factor applicable on the date on which the commutation become absolute.6.In all the cases of commutation of pension dealt with in paras 3,4 and 5 above, the reduction inthe amount of pension on account of commutation shall be regulated in accordance withprovisions (a) and (b) to Rule-7 (1) of Railway Services (Commutation of Pension) Rules, 1993and the reduced amount shall be restored on expiry of 15 years from the date of reduction.13 2000SERIAL CIRCULAR No. 13/2000Circular Letter No.P(R)171/II dated 27.1.2000Copy of Board's letter No.99-E(SCT)/I/71/21 dated 24.12.99 is published for information ,guidance and necessary action. Board's letters dated 3.12.98 and 16.3.99 quoted therein werecirculated as SC Nos.33/99 and 104/99, respectively.Copy of Board letter No.99-E(SCT)/I/71/21 dated 24.12.99 (RBE No.315/99).Sub:Filling up of shortfall in promotional category through Direct recruitment in the categoryof Stenographers.Ref:Railway Board’s letter No.E(NG)II/98/RR-1/14 dated 3.12.98 and E(NG)II/98/RR-I/14dated 16.3.99. .In terms of Board’s letters dated 3.12.98 and 16.3.99 mentioned above, the posts ofstenographer of grade Rs.4000-6000 (RSRP) have to be filled up through three different modes asunder:i)ii)iii)25% bu promotion by selection of shorthand knowing Clerks/Typists.25% by General selection from serving Group C employees knowing shorthand and50% plus, shortfall, if any, against the promotion quota at (i) and (ii) above, by directrecruitment through the agency of RRBs.2.In the above context, one of the Production Units has raised the point as to whether the OBCs(who have no reservation in promotion) will have representation when the shortfall in categoriesNo.(i) and No.(ii) is filled up through direct recruitment by adopting method No.(iii) above.3.In this regard, it is clarified that if any of the reserved/unreserved posts remain unfilled againstpromotion modes (i) and (ii) above , the same will be filled up through direct recruitment as pertheir original distribution between General/SC/ST categories. Such posts will continue to be10

shown against relevant roster i.e. “promotion roster for Clerks and Typists” and roster forgeneral selection from Group “C” employees’ and the same will continue to be treated/shown asposts belonging to the promotion stream.14 2000SERIAL CIRCULAR No. 14/2000Circular Letter No.P(R)605/VII dated 27.1.2000Copy of Board's letter No. E(NG)I-96/PM7/56 dated 09.12.99 is published for information ,guidance and necessary action. Board's letter dated 2.2.98 quoted therein was circulated as SCNo.67/98.Copy of Board’s letter No.E(NG)I-96/PM7/56 dated 09.12.99 (RBE No.305/99).Sub:Procedure for filling up the posts of Skilled Artisans against 25% quota. .Reference this Ministry’s letter of even number dated 2.2.98 laying down the detailed procedurefor filling up the 25% quota of vacancies in the category of Technician (Trade) in scale Rs.3050-4590from amongst serving Khalasis and Khalasis Helpers (formerly known as unskilled and semi-skilled)with educational qualification laid down in Apprentices Act.The question regarding the manner in which the case of persons who fail in the trade testenvisaged in sub-para (iv) and (vi) of para-2 of this Ministry’s letter of even number dated 2.2.98 shouldbe regulated has been considered. It has been decided that persons who fail in the trade test may besubjected to the trade test again after a gap of six months and promoted if they pass the same.However, if they fail in the trade test so held they will not be promoted and will be required to appear inthe fresh selection as and when held. The training wherever prescribed will not, however, be requiredto be repeated. Accordingly sub-para (iv) and (vi) of para-2 of this Ministry’s letter ibid may beamplified as under:Add the following at the end of sub-para(iv) ibid:“Persons failing in the trade test may be subjected to the trade test again after a gap of sixmonths and promoted if they pass the same. Those failing in the trade test so held will berequired to appear in the selection afresh as and when held.”(i)Add the following at the end of sub-para (vi) ibid:-“Persons failing in the trade test maybe subjected to the trade test again after a gap of sixmonths and promoted if they pass the same. Those failing in the

Board's letter dated 10-11-97, 3-4-98 & 1-10-99 quoted therein were circulated as SC Nos. 192/97, 95/98 & 287/99 respectively. Copy of Board's letter No.E(P&A)I-97/CPC/LE-6 dated 8.12.99 (RBE No.303/99) Sub: Simplification of rules and procedures relating to Leave Rules Chapter V of the Indian