Transcription
Organizational Structure andGovernance ManualJanuary, 2013
President's MessageRio Hondo College embraces participatory governance as anessential element in the planning and decision-making process.Clearly defined roles and responsibilities make governancetransparent and as efficient as possible.This Organizational Structure and Governance manual providesthe District's administrative organization, the process that ensureseffective participation in the planning decision-making process, theCollege' s councils and committees, and their communication andreporting relationships to administration.This document is reviewed under the general purview of thePresident's Council, which includes representatives from theAcademic Senate, classified staff, and administration, anddocuments the actual governance structures of the District. Inorder to reflect new issues and processes, the document will bereviewed and distributed annually.We believe that collaborative efforts enhance and support studentsuccess. The organizational and governance structures outlined inthis document facilitate our commitment to genuine participationm our governance processes.Teresa DreyfussInterim Superintendent/PresidentRio Hondo College1
Table Of ContentsPageParticipatory Governance StructureGeneral Principles . . . . . . . . . . . . . 4-5Councils and Committees Structure . . . . . . . . . . 6Membership . . . . . . . . . . . . . . 7Timeline . . . . . . . . . . 8Request for New Council/Committee/Task Force . . . . . . . . . 8College Governance and CommunicationsCollege Governance and Communications . . . . . . 9-10College Governance Flow Chart . . . . . 11Governance ParticipantsClassified Participation . . . . . . . . .Faculty Participation . . . . . . .Student Participation . . . . . . . . . . . .Management/Confidential Participation . . . . . . . . .12121313Management Organizational StructureOrganizational Chart . . . . . . . . . . . . . 14Superintendent/President . . . . . . . . . . . . . 15Vice President, Academic Affairs . . . . . . . 16-17Vice President, Finance and Business . . . . . . . . . . . 18-19Vice President, Student Services . . . . . . . . . . 20-21Management Councils and CommitteesAcademic Deans Council . . . . . . 22Administrative Council . . . . . . . . . . 23Basic Skills Committee . . . . . . . . . . . . 24Bookstore Committee . . . . . . . . . . . . . . . 25Commencement Committee . . . . . . . . 26Finance and Business Council . . . . . . 27Food Services Committee . . . . . . . . 28Matriculation Advisory Committee . . . . . . . 29President's Cabinet . . . . . 30Student Discipline Committee . . . 31Student Services Program Leadership Council. . . . . . 322Rio Hondo College
Governance Councils and CommitteesAcademic Rank Committee . 33Curriculum Committee . 34Enterprise Systems Advisory Committee . 35Equipment and Technology Committee . 36Facilities Committee . 37Institutional Effectiveness Committee . 38Instructional Technology Committee . 39Planning and Fiscal Council . 40President's Council . 41Program Review Committee . 42Sabbatical Leave Committee . 43Safety Committee . 44Staff Development Committee . 45Staffing Committee . 46Student Grievance Committee . 4 7Student Leaming Outcomes Committee . 48AppendixOverview College Councils and Committees . 49Council/Committee Request Form . 50Council/Committee Request Review Form . 51Board Policy #2430 . 52-53Board Policy #2510 . 54-55Administrative Procedure #3250 . 56-57Code of Ethics Statement . 58District Vision, Mission, Values Statement (BP 1200) . 593Rio Hondo College
/Participatory GovernanceStructure.)/The purpose of the Rio Hondo Community College Districtparticipatory governance structure is to provide each constituentgroup the opportunity to participate in the planning process andinitiatives, as well as to develop, review, and revise policies andprocedures through their representatives.
Participatory Governance GeneralPrinciplesIntroductionParticipatory governance at the Rio Hondo Community College District is achieved in thespirit of cooperation, collaboration, and collegiality. It promotes the Vision, Mission, andValue Statement as well as the Code of Ethics statement (see appendix) of the Collegeand ensures their achievement through policies and procedures, via a structure ofcouncils, committees, and task forces that have effective processes of planning,implementation, and evaluation.The purpose of the Rio Hondo Community College District participatory governancestructure is to provide each constituent group the opportunity to participate in theplanning process and initiatives, as well as to develop, review, and revise policies andprocedures through their representatives. Functionally, this is accomplished by councils,committees, and task forces created to formalize collegiality, to facilitate collegialcommunication, and to resolve issues as close to the point of origin as possible. Thisstructure provides an opportunity for the perspectives of constituent group interests to beconsidered.General Principles1. All decision making is based on a recognition that the Rio Hondo CommunityCollege exists to educate students.2. All constituent groups have a vested interest and a role in ensuring that Rio HondoCollege fulfills the mission defined by the legislature, the State Board of Governors,and the Board of Trustees of the Rio Hondo Community College District.3. Participatory governance is a method of organized and collegial interaction in whichfaculty, staff, and students participate in thoughtful deliberation and decision-making,leading to recommendations made to the Superintendent/President, who representsthe administration of the District as an agent of the Board of Trustees.4. Mutual agreement is the goal to be achieved through active participation and collegialinteraction by all constituent groups.Rio Hondo College4
5. The most effective means of developing policies and procedures is to provideopportunity for involvement by the constituent groups affected by the implementationof these policies and procedures.6. In academic and professional matters, as defined by AB 1725, theSuperintendent/President will rely on the advice of the Academic Senate in reachingmutual agreement.7. Representatives of constituent groups involved in the participatory governanceprocess have the responsibility to keep their respective groups informed of theproceedings and recommendations of governance groups.8. Individuals not serving as representatives have the opportunity to share concernswith the elected representatives of their constituent groups, with the anticipation thattheir views will be represented in governance councils, committees, and task forces.Rio Hondo College5
Councils and Committees StructureCouncil - A council meets on a regular basis and is composed of constituencyrepresentatives designated or selected to act in an advisory capacity. A council oftendirects the work of numerous committees or task forces. Councils at Rio Hondo Collegeinclude: Academic Deans Council Administrative Council Finance and Business Council Planning and Fiscal Council President's Council Student Services Program Leadership CouncilStanding Committee - A standing committee is composed of constituencyrepresentatives and considers matters pertaining to a designated charge or subject. Acommittee reports its recommendations to appropriate representative bodies. StandingCommittees at Rio Hondo College include: Academic Rank Committee ASO Committee Basic Skills Committee Bookstore Committee Commencement Committee Curriculum Committee Enterprise Systems Advisory Committee Equipment and Technology Committee Facilities Committee Faculty Awards Committee Food Service Committee Instructional Technology Committee Institutional Effectiveness Committee Matriculation Advisory Committee Program Review Committee Sabbatical Leave Committee Safety Committee Staff Development Committee Student Discipline Committee Staffing Committee Student Grievance CommitteeRio Hondo College6
Task Force - A task force addresses special college-wide issues or tasks and meetsuntil the issue is resolved or the task is complete.Program Advisory Committee - A program advisory committee providesrecommendations to a single program or event and does not address district-wide issuesand/or recommendations.MembershipThe Rio Hondo Community College District management, faculty, classified staff, andstudents serve on a variety of constituent group District councils, committees, and taskforces. Members of the governance groups of the District are determined by positionheld or through selection by constituent groups. When the appointment is to be madebased on the position held by the individual, the specific position is identified in thecomposition of the group (e.g., Superintendent/President, Academic Senate President,Classified Representative, Associated Students of Rio Hondo College President). Whenthe individual is appointed or elected to represent a constituent group, the followingprocesses are followed:Academic Senate/Faculty Appointments - All Senate/Faculty appointments aremade through the Senate.Classified Staff Appointments - All classified staff appointments are made by theCSEA Chapter President and ratified by the Executive Board of the Chapter.Student Appointments - All student appointments are made through the AssociatedStudents of Rio Hondo College (ASRHC). Whenever possible, an elected studentmember will be asked to serve on the District councils, committees, or task forces. Whenelected student members are not able to serve, faculty, staff, and students are asked torecommend a student representative. Students who are recommended by staff need to beconfirmed by ASRHC.Management/Confidential Council Appointments - AllManagement/Confidential appointments are made by the Superintendent/President inconsultation with the President of the Management/Confidential Council.Rio Hondo College7
Appointments -Appointments of membership will generally be made in April/Mayto fill positions which will be vacated the subsequent year. Appointments may beotherwise made at any time deemed appropriate by the participatory governance group.TimelineAugust - Staff Development Week - Distribution of Organizational Structure andGovernance Manual.January- Staff Development Week- Revisions to the Organizational Structure andGovernance Manual distributed.May - Representatives from Academic Senate, CSEA, Management/Confidential, andASRHC participate in the update of Organizational Structure and Governance Manual.Request for New Council/Committee/TaskForceThe process used to request additions, deletions, or changes to a council, committee, ortask force begins by completing a Request for District-wide Committee/Council/TaskForce form available in the President's Office. The completed form is submitted to theSuperintendent/President, who has the responsibility to place the request on thePresident's Council agenda (see appendix).Rio Hondo College8
College Governance andCo111111unications ---- tC';;
College Governance andCommunicationsEvery Rio Hondo College constituent group has a designated role and opportunity for itsrepresentatives to participate in college governance and a reciprocal responsibility tocommunicate back to their respective members.Communication is a two-way process. As participants in the governance process,everyone depends upon their representatives to 1) carry representative ideas and opinionsforward and 2) to report back to their constituency, sharing what has been learned anddecided in the process.The Organizational Structure and Governance Manual "provides the District'sadministrative organization, the process that ensures effective participation in theplanning decision-making process, the College's councils and committees, and theircommunication and reporting relationships to the administration."The Governance Flow Chart appears on the following page and illustrates the relationshipof the constituent groups to the Superintendent/President and the Board of Trustees.The Superintendent/President meets periodically, usually monthly, with the electedrepresentatives of constituent groups. This is an opportunity for elected representativesto engage in one-to-one dialogue about topics of interest and/or concern. It is also theiropportunity to voice opinions, and to seek information.In addition, there are membership positions designated for appointed representatives onthe College's Councils and Committees described on the following pages.In addition, College news and information is disseminated in a variety of ways: The President's Update is a monthly newsletter, published and distributedelectronically. It is also posted on the college website. News releases developed and disseminated to local media are posted on thecollege website. The E-messenger is a weekly electronic highlight of news, announcements, andevents. All constituency groups have the opportunity to submit a question of theweek they would like addressed.Rio Hondo College9
The Annual Report is a yearly compendium of Rio Hondo College updates andachievements, including financial reports, student profile, and highlights of theprior year's activities. It is distributed throughout the Rio Hondo College servicearea.Finally, it is appropriate to suggest that elected representatives develop and shareinformation about the communications mechanism they use to fulfill their communicationresponsibilities to their respective constituency. What reporting mechanisms are in place,to whom do they report/inform, with what frequency and in which scheduled venues?Rio Hondo College10
Rio Hondo Community College DistrictCollege Governance Flow ChartBoard of Trustees RHC FOUNDATION --- CLASSIFIEDSCHOOLEMPLOYEESASSOCIATION . COLLECTIVEBARGAINING/CSEA AND RHCFA,Superintendent/President.,,ASSOCIATED STUDENTS OFRIO HONDO COLLEGEACADEMICSENATE .PRESIDENT'S COUNCILIaI,,PRESIDENT'SCABINETMANAGEMENTCOUNCILS AND COMMITTEES .PLANNING AND FISCALCOUNCILI ----------.· DING COMMITTEESRio Hondo CollegeI11
cIGovernance ParticipantsThe purpose of the governance structure is to provide aframework for stakeholder participation in institutional planningand participatory governance in keeping with the spirit and intentof AB 1725.
Classified ParticipationCSEA - The California Classified School Employees Association (CSEA) is a bodycomposed of classified employees.A.GOVERNANCE - CSEA appointed designees serve as representatives in theparticipatory governance process.The Superintendent/President meets periodically, usually monthly, with theleadership of the Classified School Employees Association. This is anopportunity for elected classified representatives to engage in dialogue abouttopics of interest and/or concern. The CSEA President/designee is a member ofthe President's Council. It is also their opportunity to voice opinions and to seekinformation to report back to their membership.CSEA representatives are members of councils and committees as described inthis manual.B.COLLECTIVE BARGAINING - CSEA designees also represent the membershipin the collective bargaining process. CSEA is the exclusive representative forclassified employees.Faculty ParticipationA.GOVERNANCE -The Academic Senate is a representative body composed offaculty members. It is charged by law (AB 1725) with the responsibility forrepresenting faculty interests in the participatory governance process as outlinedin Board Policies and Administrative procedures 2510.The Superintendent/President meets periodically, usually monthly, with theleadership of the Academic Senate. These meetings are opportunities for electedfaculty representatives to engage in dialogue about topics of interest and/orconcerns. The President/designee of the Academic Senate is a member of thePresident's Council. It is also their opportunity to voice opinions and to seekinformation to report back to their membership.The Academic Senate representatives are members of councils and committees asdescribed in this manual.Rio Hondo College12
B.COLLECTIVE BARGAINING - The Rio Hondo Faculty Association (RHCFA)is a collective bargaining unit composed of faculty, whose role is prescribed bylaw with focus on the negotiation of compensation and working conditions.Student ParticipationThe Associated Students of Rio Hondo College (ASRHC) represents student interests inthe participatory governance process. The Student Trustee represents student interests asan advisory voting member of the Board of Trustees.The Superintendent/President meets periodically, usually monthly, with the leadership ofthe Associated Student Body and the Student Trustee. This is an opportunity for electedstudent representatives to engage in dialogue about topics of interest and/or concern. It isalso their opportunity to voice opinions and to seek information to report back to theirmembership. Student representatives are members of the councils and committees asdescribed in this manual.Student appointments are made through the ASRHC. When elected student members arenot able to serve, faculty, staff and students are asked to recommend a studentrepresentative. However, students who are recommended by staff need to be confirmedby the ASRHC.Management/Confidential ParticipationThe Management/Confidential Council (MCC) is a professional organization organizedto promote the success and development of all Rio Hondo College managers,administrators, and confidential employees. The MCC strives to ensure equal benefits, aswell as equal representation, by Management and Confidential employees on majorCollege committees. Also, the MCC is charged with making recommendations to theSuperintendent/President on matters related both to Rio Hondo College in general andMCC membership in particular.Rio Hondo College13
)/I wwwQ1Manage111entOrganizational StructureFl?The purpose of the Management Organizational Structure isto provid e administrative framework and stability for districtwide institutional operations .
0I0:Jc.0nQro(1Q(1)RIOHONDOCOL EGERio Hondo College Organizational ChartAdministrative T Board of Trustees. 11I -201J-IInterim Superintendent/PresidentRio Hondo College.Teresa DreyfussFoundationHoward KummermanIVice-PresidentAcademic AffairsDr. Kenn Pierson'"-Dean, CommunicationsLand LanguagesDr. Robert HolcombDean, Business(Vacant)'--Dean,Behavioral and SocialSciencesRebecca GreenIInterimCoordinator,Child. Dev. CenterDr. Sondra MoeDean,Institutional Research ,.and PlanningHoward Kummerman-Dean,Health Sciences andNursingConnie AustinDean,Math and SciencesKaren Koos- Overseeing BusinessMike Slavich1--Dean,PublicSafetyDr. Ygnacio "Nash" FloresManagementJacqueline Wi/versDirector,Marketing andCommunicationsSusanHemey-Interim Director,Police AcademyLanny Brown-,.Director,Human ResourcesYolanda EmersonInterim AssociateDean, Public SafetyDon Mason'--Dean, Career andTechnical EducationVice-PresidentStudent ServicesHenry Gee'-Director ofAccountingChedva WeingartIIDean, Counseling andStudent DevelopmentDr. Walter JonesDean,Student AffairsDr. Dyrell Foster----Dean, Library andInstructional SupportDr. Kats GustafsonIInterim Assistant Dean,Student Successand Retention(Basic Skills)Barbara SalazarDirector,Government andCommunity RelationsRussell CastanedaCallerosRisk ManagerVacant-lDirector,ContractManagement andVendor ServicesTimothy Connell'--Director,Facilities ServicesJames Poper'---Assistant Director,Facilities ServicesJohn S. Ramirez-IAssociate Dean,Student ServicesDr. Mike MunozDirector,Admissions andRecords, RegistrarJudy PearsonDirector,Financial AidElizabeth CoriaII e AldrichCoordinator,Career DevelopmentCenterBelen Torres-Gil-Coordinator,Veterans Service CenterSylvia Duran-Katnik-Director,DSPSMark Matsui'"--Director,EOPSICAREAdrian TanakeyowmaIII. :: Vice-PresidentFinance & BusinessTeresa DreyfussOverseeing Continuing EducationDon MasonDean,Physical Educationand Athletic DirectorSteve HebertIInterim Director,Information'"TechnologyServicesGal}' Van VoorhisIDirector, GrantDevelopment andInterim Dean,Arts and Cultural Programs/I-Coordinator,Transfer CenterDianne Holcomb-HDirector,TRIODr. Zolita Fisher-/IDirector,Student Life &LeadershipVacantCoordinator,Student Health CenterDr. Alfred ForestManager, Operationsand Maintenance'--George LopezManager, Mechanicaland Electrical Services.Stephen GabrielEff. 1/9/13 TD/at
President's OfficeFunctions::::0 Attend all Board meetings and make recommendations related to budget, policies, personnel, salary schedule for certificated and classified personnel. Keep the Board of Trustees fully informed ofcampus matters. Ensure Board policies are reviewed, followed ,and developed as needed to meet the needs ofthe District and insure compliance with applicable laws and regulations. Provide overall leadership for the college'saccreditation process. Formulate reports requested by local, county,state, or national agencies. Oversee College Governance (Committees,Policies & Procedures, Structure). Promote the college's image and oversee public information. Provide leadership for the overview of planning and development of instructional andstudent services programs; fiscal management;human resources, building program, technology; facilities and community and governmentalrelations. Plan , organize, direct and evaluate the activitiesof the college pursuant to district and collegevision, mission, Educational and FacilitiesMaster Plans . Promote participatory governance that is accountable, with an inclusive management style;promote collegial consultation. Demonstrate a commitment to diversity andprovide leadership as the college meets theeducational needs of a diverse and changingcommunity. Provide leadership in working with businessand industry as the college maintains and/ordevelops state of the art, career and technicaleducation programs. Provide leadership in the development andimplementation of an enrollment managementplan to achieve and maintain enrollment targets. Provide leadership to the Rio Hondo CollegeFoundation. Committee Responsibilities :President's CouncilPresident's CabinetAdministrative CouncilPlanning & Fiscal CouncilGovernance ]QroVice President,Academic AffairsVice President,Finance and BusinessVice President,Student ServicesIExecutive DirectorFoundationDirector,Human ResourcesDean, InstitutionalResearch and PlanningDirector, Marketingand CommunicationsDirector, Governmentand Community RelationsTFunctions: Work with the Board ofDirectors of the Foundation to plan, develop,manage and direct thefund development program for the Foundation. Perform all dutiesand functions of a nonprofit 50I(c)(3) organization operations manager.IDirector, GrantDevelopment &ManagementIFunctions: Develop, plan, directand supervise the GrantDevelopment and Management Office. Responsible for preaward coordination ofall grant applications forthe college as well aspost-award support forfaculty in charge ofgrant-funded projects.l/1 Match district goals,college priorities, andsearch requests.Functions:Functions:Functions:Functions: Plan. design, organize,control and direct operations and activities in theresearch, review. analysis,interpretation and reporting of various data andinformation used inassessing institutionaleffectiveness. Provide leadership anddirection. Provide leadership anddirection. Plan, manage, andoversee theactivities andoperations of theHuman ResourcesDivision includingrecruitment andselection, employeremployee relations,classification andpay, performanceevaluation, inge benefits, andunemploymentinsurance. Provides overa11 leadership and vision for theCollege's internal andexternal communications, marketing andpromotional efforts. Coordinate institutionalmaster planning effortsand program review. Responsible for development and dissemination ofanalytical data related toacademic, student andadministrative programs,data supportive of educational master planning.student ]earning outcomes, enro11ment trends,and required internal andstate/federal externalreports. Provide assistance andcounsel in the analysis andinterpretation of academic, student and administrative data in support of data-driven decision-making. Coordinate assignedactivities with otherDistrict divisions andoutsideagencies. Provide highly responsible and complexprofessional support tothe President. Responsible for thecoordination of a11efforts to enhance theCollege's image, andespecially to provideaccurate and timelyinformation for internaland external constituentgroups andaudiences. Manage, supervise, andcoordinate Communityand GovernmentalRelations programs andactivities; to coordinateassigned activities withother District divisions,and outside agencies. Provide highlyresponsible andcomplex professionalsupport to the Dean ofInstitutionalResearch & Planning
Academic f DevelopmentjI Chief Instructional Officer (State Reporting) Hiring, evaluation, supervision of Deans/Directors & Classified staff Academic Master Plan, Unit Plans, ProgramVice PresidentAcademic inatorEvening/WeekendCollegeDean,Arts and CulturalPrograms(overseeing ContinuingEducation)lFunctions: Monitorscampusoperations inthe eveningandweekendsFunctions: Manage, evaluate, coordinateand direct all departments inthe Division of Arts & CulturalPrograms: Performing Arts,Music, Visual Arts. Manage, evaluate, coordinateand direct ContinuingEducation program. Supervise, coordinate andfacilitate the work of thedivision's faculty and classified staff members. Staff evaluations Hiring full, part-time faculty Curriculum oversight Scheduling instructional loads Budget Grants Committee assignmentslDean,Behavioral andSocial Sciences1Functions: Manage, evaluate, coordinate anddirect all departments in the Division of Behavioral & Social ScienceAnthropology, Chicano Studies,Child Development Education,Economics, History, Humanities,Philosophy, Political Science,Psychology, Drug Studies,Sociology, Child DevelopmentCenter, Foster/Kinship Care Supervise, coordinate, and facilitatethe work of division's faculty andclassified staff members Staff evaluations Hiring full, part-time faculty Curriculum oversight Scheduling instructional loads·Budget·Grants Committee assignmentsIDean,Business and EconomicDevelopmentIFunctions: Manage, evaluate, coordinateand direct all departments in theDivision of Business & EconomicDevelopment: Accounting,Business Administration,Business Management, CIT,Contract Education, EconomicDevelopment, and CommunityServices Supervise, coordinate, andfacilitate the work of division'sfaculty and classified staffmembers Staff evaluations Hiring full, part time faculty Curriculum oversight Scheduling instructional loads·Budget·Grants Committee assignments1CoordinatorChildDevel
Rio Hondo College embraces participatory governance as an essential element in the planning and decision-making process. Clearly defined roles and responsibilities make governance transparent and as efficient as possible. This Organizational Structure and Governance manual provides the District's administrative organization, the process that .
