Transcription
Education Data ManagementTurning Data into Information that Impacts Student Achievement
Turning Data into Actionable Information that ImpactsStudent AchievementMaster DataManagement/ DataGovernanceDataWarehousing/ LongitudinalData SystemsDataAnalytics /EducationIntelligenceHQ Data2K12 Education
The goal of this presentation The Big Picture: High quality data is essential for high quality educationThree “Take-Aways”:31.What is high quality data?2.How do you make and keep your data high quality?3.How does high quality data become actionable information?K12 Education
AgendaWhat?What is high quality data?Why?Why do we need high quality data and education datamanagement (EDM)?Why Not?Why don’t we have high quality data?What are the challenges of data management?What?What is necessary for success with data management?How?How do you ensure that your data is high quality, highly utilized,and highly valued?How?How do you turn high quality data into actionable information?4K12 Education
What is high quality liableTimelyValid5K12 Education
Why do we need high quality data and education datamanagement (EDM)? High quality educationaldecision-making Operational efficiency Sound fiscal management Efficient and trustworthycompliance and otherreporting Transparency6K12 Education
Why don’t we have high quality data? Silos of data Multiple points of data entry Inaccurate, inconsistent, incompleterecords Duplicate records Possessiveness – “My data”HRFinanceSIS Lack of ownership Paper based: Not digital Cost No documented processes Lack of awareness No formal, truly accepted andimplemented plan to make and keep thedata clean7K12 Education
What are the challenges of data management? Security and legal compliance Federal, state, and local data retention policies Not simply an IT function – departments must own their owndata Too much data The need to share data Agreed upon definitions; inclusions/exclusions The need for timeliness and relevance The need for unique identifiers8K12 Education
What is necessary for EDM success?InitiativePurposeStrategic PlanningStrategy and RoadmapMaster Data Management andData GovernanceHigh Quality DataAll Data TypesComplete AnalysisLongitudinal DataComplete Analysis over TimeRobust Infrastructureand/or Cloud StrategyHigh PerformanceWell-Designed DatabasesHigh PerformanceProcess ManagementStandardization andContinuous ImprovementBold items will be further discussed in this presentation.9K12 Education
What is necessary for success?InitiativePurposeEducation Intelligence (BI) Improved Student Achievement Improved Education Management Improved OperationsHighly Skilled Personnel Quality Implementation SustainabilityProfessional Learning – bothTechnical and Non-Technical Quality Implementation Effective Use SustainabilityPortals Access Outstanding Communication andCollaboration with all StakeholdersSecurity Compliance Safety10K12 Education
How do you make it happen? Strategic Planning– Secure senior administration support– Involve all departments – academic,operational, and technical– Start with your district goals– Determine your data needs and goals– Make an initial project plan; create aroadmap– Secure funding– Begin implementation of the plan– Utilize Change Managementstrategies11K12 Education
How do you make it happen? Master Data Management / DataGovernance Plan: You need one! Data Ownership: Who owns thedata? Roles:– CIO– Data Policy Team– Data Steward– Data Manager Metadata: Details, details, details Data Dictionary: It’s all in there 12K12 Education
How do you make it happen?What Data Do You Need?– Dr. Victoria Bernhardt Data Types:› Demographic› Achievement› Process/Program› Perception– Other Classifications:› Demographic› Assessment› HR› PD› Operations– Finance– Facilities› Student Services– Attendance– Disciplinary13– Social servicesK12 Education
How do you make it happen?Utilize Process Management– Data processes keep the data high quality.– Business processes keep the district efficient and effective.All processes:Must beoperationalizedNeed a processownerMust bedocumentedand sharedMust beupdated asoften asnecessary forcontinuousimprovementHelp meetdistrict,department, andschool goalsStandardize thework14K12 Education
How do you ensure that your data is highquality, highly utilized, and highly valued?Utilize Education Intelligence tools that provide:Role-based, user-specific dashboards andscorecards for all stakeholdersEasy to access, easy to use, and easy to understandreports in both graphical and tabular formatDrill-down and drill-through capabilitiesCubes for “What if ” and “I wonder if ” analysisPowerful analysis of both aggregated anddisaggregated dataThe ability to find root causes of both successes andchallengesPredictive data15K12 Education
How do you turn high quality data intoactionable information?Ensure that all stakeholders know, understand, and are committed to their goalsEnsure that all stakeholders have user-friendly access to their data and know how tointerpret and use itProvide ongoing communications and Professional LearningEnsure that teachers and students have access to and can use data from the fullspectrum of assessmentsDon’t overwhelm them with unnecessary dataProvide data on the appropriateness and efficacy of available interventionsProvide educationally-focused tools such as Early Warning Indicator systems and GrowthModels16K12 Education
Education Data ManagementGoalsEnable schools/districts/states to:1. Turn educational and organizational data into actionable information to improve education outcomes2. Drive efficiency through the use of data3. Enable efficient and trustworthy reportingby establishing:Master Data Management / Data Governance, Data Warehousing / Longitudinal Data Systems, and Data Analytics / Education Intelligence.TheimpactEnd user User friendly, role-based access to reliable data andEducation Intelligence tools covering all transactionaldatasets for all stakeholders.Management Productivity and process efficiency. Reporting efficiency and trustworthiness (quality data).Financial Effective use of resources (enabled through data analysis).Components of the System:Thesystems17EDM ReadinessAssessmentDell has developed anassessment to help schools /districts / states know whetherthey currently have all theconditions necessary forsuccessful Education DataManagementEDM is a data system solutionPlanningMDM / nagementEducationIntell ToolsProfessionalLearningPortalsfor educational institutionscapable of tracking studentinformation over multiple years(PK-20) in multiple schools,organizations and the workforce.K12 Education
In conclusion The Big Picture: High quality data is essential for high quality educationThree “Take-Aways”:1.High quality data is complete, consistent, available, accurate, relevant, reliable, timely, and valid.2.High quality data requires commitment to a formal, documented but ‘living’, truly accepted andoperationalized plan.3.Data becomes actionable information through goal-oriented effective processes, tools, andprofessional learning.18K12 Education
Thank You
1. Turn educational and organizational data into actionable information to improve education outcomes 2. Drive efficiency through the use of data 3. Enable efficient and trustworthy reporting by establishing: Master Data Management / Data Governance, Data Warehousing / Longitudinal Data Systems, and Data Analytics / Education Intelligence. 17 The
