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Request for Quotation for TranslationServices21-BPA-001Dexis Consulting Group1412 Eye St. NWWashington, DC 20005Tel: 1 (202) 625-9444dexisonline.comRevision: 0Effective Date: 6/12/2018Dexis Proprietary InformationUncontrolled when printedMonth, Day, Year

S UBJECT : R EQUEST FOR Q UOTATIONSFORT RANSLATION S E RVICESDexis invites your firm to participate in this competitive solicitation for pricing, delivery, and terms ofpotential sale of Translation Services. Dexis reserves the right to reject any and all offers, to add, delete,or modify any element of the solicitation at any time without prior notification and without any liabilityor obligation of any kind. This RFQ does not obligate Dexis to enter into a contract nor does it obligateDexis to pay any costs incurred in the preparation of submission of any Response.Dexis anticipates that this Request for Quotation (RFQ) will result in a Blanket Purchase Agreement (BPA)to one or more qualifying vendors.B ACKGROUNDDexis Consulting Group is a for-profit company founded in 2001 to strengthen management systems forthe U.S. Government across developing economies. Dexis provides monitoring and evaluation, programmanagement, institutional support, project implementation, and training solutions to address some ofthe world’s greatest challenges.D ESCRIPTION OF S E RVICESDexis’ projects require translation services. Occasionally, different materials need to be translated intoone or more languages. Required translation services include, but are not limited to: translation ofreports, graphics, written materials, data collection tools, presentation materials, surveys, or consentforms, etc. The subject areas for translation include the following: Democracy, Human Rights andGovernance, Health, Peace and Security, Conflict Resolution, Monitoring, Evaluation & Learning (MEL),Food Security, etc. Dexis expects to request services on as needed basis with different timelines. Dexismay require the following translation services: English to FrenchFrench to EnglishEnglish to SpanishSpanish to EnglishEnglish to PortuguesePortuguese to EnglishEnglish to RussianRussian to EnglishEnglish to ArabicArabic to EnglishEnglish to ChineseChinese to EnglishVendors may submit offers for one or more of the above-mentioned languages, however all offers mustinclude at least one of the “core” languages at a minimum: French, Spanish and/or Russian. Offerors willnot be penalized for submitting an offer for just one language if an Offeror responds with at least oneSample Translation. Offerors may propose additional languages.21-BPA-001Page 1

S AMPLE T RANSLATIONDexis requests that offerors provide sample translations of the text provided below into the followinglanguages: From English to Spanish, From English to French, and/or From English to Russian.Offerors are encouraged to provide all three sample translations. However, offerors will not bepenalized for providing one (or two) translation sample(s) only if they are not offering all threelanguages. Offerors must provide all three translation samples if they are proposing translation servicesfor all three languages.The text to be translated:Dexis is a professional services firm that solves the most pressing social challenges in complexenvironments, paving the way for a more secure and prosperous world. We advance the missionof leading global engagement agencies, including USAID, the U.S. Department of State, the U.S.Department of Defense, and the U.S. Department of Health & Human Services. We specializein stabilization and conflict mitigation, security sector assistance, rule of law, and inclusiveeconomic growth. Our staff of over 500 full-time employees maintain an active presence across80 countries. Our ISO 9001-certified quality management system (QMS) makes us a reliablepartner with our clients.Established in 2001, Dexis has grown at double-digit rates for over a decade and is now a solidlymiddle-market company, a feat demonstrated by less than three percent of small governmentservices firms. Dexis’ agile, digital-forward workforce and robust business platforms ensureadaptive management is built into everything we do. As a minority-owned company, we arecommitted to diversity and inclusion as the foundation of our corporate culture. Women make upseventy percent of staff and half of our executive leadership team. Forty percent of our staff andleadership team are from minority or historically under-represented communities. We are anactive member of the communities where we work and provide matching donations to employeedriven social causes. Our employees have top ranked Dexis in Glassdoor as a company with thebest growth prospects among its peers.R EQUIREMENTSAll responses must be submitted in English. Offerors must submit the following in order to be consideredresponsive and eligible for award:1. A contact name, email address, and telephone number to facilitate communication betweenDexis and the prospective contractor.2. General information about the contractor’s history and experience.3. If a government, its agents, or agencies, have an ownership or managerial interest in the company,the prospective contractor must indicate this when submitting its offer. Failure to do so will resultin the prospective contractor’s offer being removed from consideration.4. A brief outline of the company, including:a. Full legal name and address of the company or individual;21-BPA-001Page 2

b. Corporate and tax registration documents;c. Full name of the legal representative (president or managing director) of the company(not applicable for individuals);d. Name of any individuals or entities that own 50% of more of the company;e. Year business was started or established; andf. U.S. companies must complete Annex 1 and indicate if they are a registered SmallBusiness (see Annex 1). Size re-certification may be required prior to award.5. Technical proposal including:a. Timelines for standard and rush translation services;b. Minimum of three (3) references of the similar work performed in the past three (3)years. References must include the following: name of the entity; contact name, phonenumber and email address; time periods when the work was performed; amount of thecontract; brief description of tasks, responsibilities, and deliverables. Offerors mustclearly stipulate their approval to contact those references;c. At least one sample translation (Spanish, French and/or Russian) of the text included inthe section entitled “Sample Translation”.6. Price proposala. Offerors shall submit a price proposal using the format provided below. Dexis requestsquotations on a per word basis. Quotations must be provided in USD with all applicabletaxes/charges clearly identified.ServiceExample:English to French languageEnglish to FrenchFrench to EnglishEnglish to SpanishSpanish to EnglishEnglish to PortuguesePortuguese to EnglishEnglish to RussianRussian to EnglishEnglish to ArabicArabic to EnglishEnglish to ChineseChinese to EnglishOther languages, please specifyUnit Price(standard service) 0.10Unit Price(rush service) 0.11Unit TypeWord ofEnglish text7. Prospective contractor must be legally registered under the laws of the country in which theyare organized and possess all licenses, permits and government approvals necessary forperformance of the work.21-BPA-001Page 3

8. The prospective contractor must disclose in writing with its Response any subcontracting thatwill take place under an award. Failure to disclose subcontracting relationships will result in theprospective contractor’s offer being removed from consideration.E VALUATIONDexis will evaluate bids based on the following criteria:CriteriaTimelineDescription Experience Quality Price Did the offeror provide timelines for both standard andrush translation services?Are the offeror’s timelines for standard translation andfor rush translation reasonable and competitive?Did the offeror provide at least three references forsimilar work performed in the past three years?Are the references satisfactory?Did the offeror respond to a least one sample translationincluded in the section entitled “Translation Sample?Was the translation(s) to the receiving languageaccurate, formatted, and free of grammar, spelling, andpunctuation mistakes?Did the offeror provide its prices per word for alllanguages that it offers?Are the offeror’s prices reasonable and competitive?Weight30%30%25%15%Evaluation Criteria Grading for Each Criterion:Exceptional5 PointsExceeds Expectations4 PointsMeets Expectations3 PointsMeets most but not All Expectations2 PointsNon-Responsive to Expectations1 PointS CHEDULE OF E VENTSRelease of RFQQuestions DueAnswers from DexisRFQ Closes – Responses DueEstimated Date of AwardFebruary 4, 2021February 8, 2021 by 5 pm ESTFebruary 11, 2021February 25, 2021 by 5 pm ESTMarch 8, 2021The schedule noted above may be changed at any time in the sole discretion of Dexis. All communicationmust adhere to this schedule and shall be to the attention of Ksenia De Leon at kdeleon@dexisonline.comand contracts@dexisonline.comAll questions or clarifications regarding this RFQ must be in writing and submitted to the attention ofKsenia De Leon at kdeleon@dexisonline.com and contracts@dexisonline.com. Only written answers from21-BPA-001Page 4

Dexis will be considered official and carry weight in the RFQ process and subsequent evaluation. Anyanswers received outside the official channel, whether received verbally or in writing, from employees orrepresentatives of Dexis, will not be considered official responses regarding this RFQ.S UBMISSION I NSTRUCTIONSBids must be received via email by February 25, 2021 by 5 pm EST. Offerors should send their bids viaemail to the individuals identified above (10 MB limit per email).Offers must be on company letterhead with the company’s contact name and address. The subject line ofthe offer transmission email must identify the RFQ reference number (21-BPA-001) and the Offeror’sname.G ENE RAL T ERMS AND C ONDITIONS1. Dexis will only consider responsive Responses from responsible contractors for award.2. Collusion is strictly prohibited. Collusion is defined as an agreement or compact, written or oral,between two or more parties with the goal of limiting fair and open competition by deceiving,misleading, or defrauding a third party.3. Prices quoted must be valid for entire length of contract (3 years).4. All procurement will be subject to Dexis contractual terms and conditions.5. Dexis reserves the right to accept or reject any quotation or stop the procurement process at anytime, without assigning any reason or liability.6. Dexis reserves the right to accept all or part of the quotation when awarding the contract.7. All information provided by Dexis in this RFQ is subject to change at any time. Dexis makes nocertification as to the accuracy of any item and is not responsible or liable for any reliance on or useof the information or for any claims asserted therefrom.8. Dexis reserves the right to require any prospective contractor to enter into a non-disclosureagreement.9. The RFQ does not obligate Dexis to pay for any costs, of any kind whatsoever, which may beincurred by the prospective contractor or any third parties, in connection with the Response. AllResponses and supporting documentation shall become the property of Dexis.Dexis has zero tolerance for fraud. Fraud is any act or omission that intentionally misleads, orattempts to mislead, to obtain a benefit or to avoid an obligation. If you have concerns aboutpotential fraud in any way related to Dexis projects, contracts, or activities, please l.21-BPA-001Page 5