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Consolidate and control your company’s expense information:increase efficiency, boost productivity and cut costsMasterCard Smart Data OnLine

Better organize, consolidate,manage yourMasterCard Smart Data OnLine moves your company’s spendinginformation on to the web to boost productivity and efficiency—while cutting costs. AFFORDABLE, LOW MAINTENANCE DATAMANAGEMENT FOR EVERY ORGANIZATIONWhether you manage a largecorporation or a small business;whether you’re running a PurchasingCard program or a “One Card”program—MasterCard Smart DataOnLine can help you better manageall your spending, while maximizingproductivity and increasing efficiency.MasterCard Smart Data OnLine facilitatesthe information management strategy ofover 40,000 customers worldwide. Flexibleand robust, this global, web-based reportingapplication is the high-performance solutioncustomers use to consolidate, analyze, andmanage financial data from MasterCardCorporate Payment Solutions card programs.Only Smart Data OnLine delivers the richdata you need to negotiate advantageousterms with vendors, and monitor spendingat the cardholder and management levels.With Smart Data OnLine, your companycan generate comprehensive spendingreports for all employees, and accuratelyintegrate transaction data into yourcompany’s existing accounting systems.And you can do it all quickly, easily, andcost-efficiently.A proven, flexible solutionFully customizable and highly efficient,MasterCard Smart Data OnLine consolidatescard transactions and leverages the fullpower of the MasterCard Global DataRepository, which was launched in 1993to support the MasterCard CorporatePurchasing Card. Whether your companyuses a Corporate Purchasing Card for officesupplies, a MasterCard Corporate Card fortravel and entertainment, a MasterCard Corporate Fleet Card for fuel andmaintenance, or a MasterCard BusinessCardCard for small business expenses—Smart Data OnLine not only lets youautomatically track and report cardtransactions throughout your entireorganization, it delivers more informationand greater control, while helping yousave time and money.

analyze, andpayment data—anytime, anywhereEnhanced data capabilitiesWhatever spending data you need toview, Smart Data OnLine delivers. A comprehensive reporting solution, it helps youbetter manage and control your company’sspending by delivering the richest transactiondata available—everything from basictransaction details such as merchant name,cardholder name, amount, and date ofpurchase, to invoice-quality, line-itemdetail. For example, with Smart DataOnLine, you can tell not only when andhow much employees paid to stay in ahotel, but where that hotel was locatedand what specific items they charged totheir card.Recognizable icons provide links toadditional information based upontransaction categories, includingtransportation, lodging, purchasing,and fleet.Detailed transaction data is presented ineasy-to-read screens that itemize informationbased upon transaction type, including:transportation: travel dates, passengernames, city pairs, service codeslodging: dates of stay, room rates,restaurant chargescar rental: makes and models, lengths ofrental, fuel amountsfleet: fuel brands, types and quantities,odometer readings, maintenance informationpurchasing: item quantities and prices,tax amounts, discount ratesSignificant cost savingsBy streamlining the entire reportingprocess, Smart Data OnLine reducesadministrative costs, while enabling youto more efficiently track your company’sexpenditures. And it makes analyzingexpenses with key suppliers easy, so youcan use this information to negotiatebetter pricing or consolidate spending.Customized global managementFrom multinational Fortune 500corporations, to government agencies,to small dynamic regional enterprises—Smart Data OnLine provides unmatchedflexibility and strategic informationmanagement capabilities to organizationsthroughout every region of the world.A proven web-based solution,Smart Data OnLine:supports 14 languagesefficiently centralizes global data can be customized to meet yourorganization’s individual managementneedsprovides the support you need to meetthe complexities of, and maximize theopportunities in conducting businessworldwideMASTERCARD LEADS THE WAYWITH GLOBAL DATAMasterCard Worldwide was the firstto build a Global Data Repository,and was the first, with Smart DataOnLine in 1999, to deliver a web-basedapplication that leveraged globaldata. An industry leader with ahistory of product innovation,MasterCard has continually soughtnew ways to put technology towork for companies and organizationsof every size. From launchingthe MasterCard Corporate MultiCard Card in 1998, to introducingthe MasterCard Corporate FleetCard in 1996, to initiating the firstphoto Corporate Cards in 1993,MasterCard has consistently provenits commitment to keeping you onthe leading edge, by helping youtake control of your organizationspending and information-managementneeds and by providing the richdata and ideas that have madeMasterCard a pioneer in corporatepayment solutions.

Track, manipulate, control,allocate chargesEasy to useThere is no software to install and nohardware required other than a computer.Access to the Internet and a standard webbrowser is all that’s required. MasterCardSmart Data OnLine delivers data directlyto your desktop workstation or laptopthrough an easy-to-use, intuitive webinterface. You can navigate cardholdertransactions via an expandable organizational chart, or quickly locate specificinformation through a powerful searchfunction. Either way, all card transactiondata is only a few mouse clicks away.When questions arise, a comprehensiveonline help module provides all theanswers through topic-centric chaptersor a searchable index.RAPID IMPLEMENTATIONSetting up MasterCard Smart Data OnLine is quickand easy. Once your organization is enrolled, yourprogram administrator can instantly accesstransactional data over the Internet. Standardtemplates can be configured to customize Smart DataOnLine for your specific information-managementand reporting needs. Your program administratorcan quickly establish user parameters and profiles,enroll new users and issue user IDs, all online.If you wish, Smart Data OnLine will even set upnew cardholder users for you, automatically.Safe and secureMasterCard Smart Data OnLine ensuressafe, secure access to your data throughindustry standard SSL protocols and128-bit encryption. All transaction andaccount information resides safely behindMasterCard Worldwide’s robust globalnetwork. Each user has a unique ID andpassword, ensuring that only authorizedemployees can access information. Tofurther protect your sensitive data, SmartData OnLine masks account numbers onreports and on-screen, in addition toproviding you with tremendous flexibilityin establishing parameters for user access.For instance, access can be controlled byindividual users or by department heads.Generates over 50 detailed reportsMasterCard Smart Data OnLine generatesover 50 standard reports that help youtrack how and where money is beingspent. Administrators and cardholders alikecan run reports anytime, anywhere, and asoften as necessary. To facilitate programanalysis and monitoring, timely and relevantinformation is presented in on-screen HTML,or as ready-for-print Adobe Acrobat PDFs.You can run reports in real-time or schedulethem to run automatically on a daily,weekly, or monthly basis, then view themwhenever you want.

and— easily and securelyHere are a few of the key reports MasterCardSmart Data OnLine delivers:Card ProgramAnalysisA general view of your organization’s usage, including transactiontotals, ATM activity, spending ranges, and account activity.SpendingAnalysisSummary and detail views of spending by category,including airlines, lodging, restaurants, vehicle rentals, and retail.ExpenseReportsThe best practice for any successful travel and entertainmentcard program. Review all expense descriptions andallocation codes in one report.Cost AllocationDetails andSummaryMonitor all your accounting allocations toensure accurate general ledger assignments.Airline City Pairand SummaryNegotiate better contracts by analyzing city-to-city travel, airlinecarriers, and total and average spending across all air carriers.Fleet-relatedReportingUseful for reviewing fuel types and exceptions for programcompliance, or for negotiating vendor discounts by locationor product typeMerchantSummary andDetailsReview total and average spending on a daily or monthly basisby merchant or merchant category.AccountManagementTrack your top ten cardholders by spending, or review detailedtransaction information through multiple account-related reports.

M A X I M U M V E R S AT I L I T Y F O RL AR G E A N D M I D- SI ZED O R G A N I ZATI O NSTake control of yourMasterCard Smart Data OnLine delivers the comprehensive capabilitiesneeded to better track and control expenditures, plus the versatility tocustomize data collection and management in ways that meet the specificneeds of large Fortune 500 corporations and government agencies—whilegiving mid-sized companies the same powerful tools as large organizations.MULTINATIONAL REPORTING CAPABILITIESMasterCard Smart Data OnLineenables multinational companiesto easily manage expenses atsummary levels for each of theirsubsidiaries worldwide, in locallanguages and currencies.A KEY ELEMENT IN THE MASTERCARDMULTINATIONAL CORPORATE PROGRAMWith a proven global data warehouseas its backbone, Smart Data OnLineis designed to:provide a global view withoutcompromising local sensitivitiesallow far-reaching corporate entitiesto easily manage, consolidate, andtrack spending across regions andcountries, no matter how remote configure currency, date, and numberformats according to local preference corporate payment solutionsMaintain hierarchy dataCreate and manage your own hierarchyor organizational structure governing howinformation can be accessed and displayed.Detailed account and intermediate levelswithin the hierarchy can contain informationsuch as name, address, and monthly creditand transaction limits.Assign general ledger codesMultiple configuration options allow programadministrators to automate the assignmentof general ledger codes by account, merchantcategory, supplier, and tax.Large organizations can maintain separatetables for divisions or subsidiaries withdifferent general ledger requirements.Integrate exported dataRobust export capabilities allow customfiles to be generated for integration within-house accounting or enterprise resourceplanning (ERP) systems.Administrators can choose from over 500fields housed in the system and generatefixed width or delimited files.Microsoft Excel files can also be generatedfor custom data analysis by finance, audit,or managerial personnel.Financial export flags mark downloadedtransactions, eliminating the possibilityof accounting duplication.Cost-allocate and split transactionsAllocate transactions to specific accountingcodes, update sales tax data, and enterexpense descriptions quickly and easily.Hotel statements and CorporatePurchasing Card transactions can be splitinto 100 separate line items, allowing forfurther allocation by users and moreaccurate financial reporting.Even out-of-pocket expenses or petty cashcan be added, allocated, and split at theclick of a button.U S E R P R O F I L E : L A R G E C O R P O R AT I O NMichael is a travel manager for a large IT company with officesin the U.S. and Asia. He relies on MasterCard Smart Data OnLine tomonitor air carrier usage by the firm’s 1,500-person sales department.Running an Airline City Pair and Summary report supplies Michael withthe comprehensive data he needs, including a city-to-city travel analysisand total spending across all air carriers.Bottom Line: Smart Data OnLine gives Michael the intelligence required tobetter control spending and reduce travel costs.