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GENERIC RISK ASSESSMENT FOR DRIVING AT WORK ACTIVITIESHazardsControl MeasuresYes, No, or N/AThe Driver(s): An assessment of the personsdriving abilities and driving historyhas been carried out. A driver’sdeclaration form with a copy oftheir driving licence attached hasbeen completed and checked.YesNoN/A Ongoing assessment carried out.Any changes in driving tasks areassessed. Re-assessment takesplace following an accident or nearmiss, investigation carried out todetermine whether the driver’sattitudes, skills or behaviour, or thenature of the driving task or vehiclecontributed to the crash, and whatactions are necessary to prevent areoccurrence.YesNoN/A InexperienceUnqualifiedInappropriate driving techniquesDecreased driving ability due todistractions – eg talking on thephoneDriving ability impaired due toalcohol/drugsHealth/Fitness issues – fitness todrive affected by medicalconditions or ill healthAny Further Control Measures NeededHazardsControl MeasuresYes, No, or N/AThe Driver . Continued YesAnyone who is asked to drive aspart of their job is given adequateinformation on what is expectedof them and what guidelines, rulesNoAny Further Control MeasuresNeededN/A1st Option Safety Group, Registered Office: 16-18 Berners Street, London, W1T 3LNRegistered No: 5533445, VAT No: 868 6859 42, www.1stoptionsafety.com, 0845 5004545
etc they need to follow. Alldrivers have received a copy ofthe Drivers rules and guidancedocument. Anyone who is asked to drive aspart of their job has receivedadequate training.YesNoN/AAnyone who is asked to drive aspart of their job has beeninformed that they must not drivewhile using a mobile phone.YesNoN/AHazardsControl MeasuresYes, No, or N/AThe Driver . Anyone who is asked to drive as part oftheir job has been informed that theymust not drive while under theinfluence of alcohol or drugs.YesNoN/A Anybody who drives as part of their jobis sufficiently fit and healthy to do sosafely and not put themselves orothers at risk. Any reportable medicalconditions have been reported to theYesNoN/AContinuedAny Further Control Measures Needed2
DVLA (see The “At A Glance Guide tothe Current Medical Standards ofFitness to Drive” at:www.dvla.gov.uk/media/pdf/medical/aagv1.pdf) and have been declared onthe drivers declaration form. All drivers comply with the minimumeyesight standard for driving (Rule 81of highway code).YesNoN/AHazardsControl MeasuresYes, No, or N/AThe Driver . Continued YesAnyone who is asked to drive as part oftheir job and is pregnant will be reassessed during the pregnancy to seeif the amount of driving may need tobe reduced because of ill healthduring the pregnancy or beinguncomfortable in the vehicle.Pregnant drivers have receivedinformation on how to wear their seatbelt correctly and how to makethemselves most comfortable in thevehicle.NoAny Further Control Measures NeededN/A3
The Journey: Unrealistic scheduling –resulting in long journeys& long driving hourswithout adequate restbreaks – leading to drivertiredness & falling asleepat wheel.Unsafe routesDriver unfamiliar with areaAdverse weatherconditions. Where possible, safer alternative travelmodes are used, eg travel bytrain/plane Mini buses/coachesdriven by professional drivers are usedwhere possible. Where possible,professional drivers are employed onlocation shoots to transport cast andcrew. Where possible, remotecommunications, eg telephone/email/video conferencing are used toavoid road travel to long distancemeetings.YesNoN/AYesNoN/AHazardsControl MeasuresYes, No, or N/AThe Journey Continued Guidelines are in place for maximum unbrokendriving hours. They are adhered to wheneverpossible.YesNoN/A Journey scheduling allows sufficient time fordrivers to take account of reasonablyforeseeable weather and traffic conditionsand to comply with speed limits. Schedulesseek to reduce night driving where possible.YesNoN/A Where staff have to drive a long distance fromtheir usual place of work or unit base to awork location and the journey is likely to takemore than 2 hours, consideration is given toYesNoN/AAny Further Control MeasuresNeeded4
asking staff to travel the night before and stayovernight. Every journey is a managed journey. Thoseresponsible for journey planning take intoaccount road type, hazards such as roadworks, accident “black spots”, traffic densities,and high risk features, eg schools. Drivers aregiven clear route directions.YesNoN/AHazardsControl MeasuresYes, No, or N/AThe Journey Continued A full risk assessment is carried out whenanyone is required to drive abroad, andappropriate actions are put in place, eg use oflocal professional drivers or alternative formsof transport, or additional information and ortraining. In some countries, self driving maybe safer than using local drivers.YesNoN/A Driving in adverse weather conditions, eg fog,very high winds, ice, snow, flooding etc isactively discouraged. Schedules and routesare rearranged where necessary. Employeesare never pressurised to complete journeyswhere weather conditions are exceptionallydifficult.YesNoN/A Any Further Control MeasuresNeededStaff should not be asked to drive immediatelyfollowing a long flight where jet lag is an issue.Alternative arrangements such as pick up5
drivers/taxis, rest periods etc should beplanned.YesNoHazardsControl MeasuresYes, No, or N/AThe Vehicle: All vehicles that employees are asked to driveas part of their work activities are maintainedin a safe and fit condition. They have a validMOT (if over 3 years old) and valid insurance.YesNoN/A If employees use their own vehicles for workpurposes, the drivers will be insured forbusiness use and the vehicle will have a validMOT certificate if over 3 years old. Employeeswill also confirm that their vehicle is regularlyserviced and maintained.YesNoN/AYesNoN/A Vehicle in poor conditionMechanical failure ofvehicleDriver unfamiliar withvehicleVehicle not suitable for theactivityDriver/Passenger beingstruck by movement ofunsecured loads beingcarried in the vehicleDriver may suffermuscuosketel injuries fromincorrect driving positionor driving posture. Drivers have been informed that they need tocarry out basic vehicle safety checks beforethey begin their journey. They have beenprovided with a checklist and information todo this.N/AAny Further Control MeasuresNeededDrivers are given time to familiarise themselveswith new vehicles. Information and training isprovided where necessary.6
YesNoN/AHazardsControl MeasuresYes, No, or N/AThe Vehicle continued Any goods and equipment to be carried in thevehicle is properly secured so that it doesn’tcause injury in the event of an accident, anddrivers aren’t distracted by loose objectsmoving around the car while driving.YesNoN/A Vehicles supplied for work purposes areprovided with a first aid kit and a fireextinguisher. Staff who use their ownvehicles, are encouraged to do the same.YesNoN/AYesNoN/A Vehicle ergonomics are considered whenprocuring or hiring vehicles for staff. Vehicleshave easily adjustable seats and headrestraints etc, they are checked andmaintained regularly to ensure they remain fitfor purpose. Drivers have receivedinformation on the importance of maintaininggood driving positions so as to avoid posturalproblems and back pain etc.Any Further Control MeasuresNeeded7
Continued A full risk assessment is carried out when anyone is required to drive abroad, and appropriate actions are put in place, eg use of local professional drivers or alternative forms of transport, or additional information and or training. In some countries, self driving may be safer than using local drivers. Driving in adverse weather conditions, eg fog, very high winds, ice, snow .
