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Generic ISO 14001 EMS Templates(ISO 14001 : 2004 version)User ManualPLANACTCHECKDOSeptember 2005
Generic ISO 14001 EMS TemplatesUser ManualContentsContents of this User ManualISO 14001 Environmental ManagementSystem (EMS)Support Package for SMEsEnvironmental Management System (EMS)PLANNINGEnvironmental Management System (EMS)DEVELOPMENT AND IMPLEMENTATIONPLANACTCHECKDOISO 14001 Environmental ManagementSystem (EMS)CERTIFICATION PROCESSSeptember 2005Page iRev- d5
Generic ISO 14001 EMS TemplatesUser ManualDetailed ContentsDetailed ContentsI.ISO 14001 EMS Support Package for SMEs . 2A.B.C.D.E.F.II.What is this package? . 2Who should read what in this package? . 3How is this manual structured? . 3How to use this support package? . 4General tips for the Generic ISO 14001 EMS Templates . 4What is an Environmental Management System . 51.International EMS Standards . 52.Approach to EMS Development and Implementation . 6EMS Planning . 10A.B.III.EMS Development and Implementation . 13A.B.C.D.E.F.IV.Initial Environmental Review . 10Gap Analysis . 11Management Commitment . 151.Environmental Policy . 152.EMS Manual . 16Plan . 181.Environmental Aspect Identification . 182.Legal and Other Requirements . 243.Objectives, Targets and Programme(s) . 26Do . 291.Resources, Roles, Responsibility and Authority . 292.Competence, Training and Awareness . 313.Communication . 344.Documentation . 355.Control of Documents . 366.Operational Control . 377.Emergency Preparedness and Response . 39Check . 401.Monitoring and Measurement . 402.Evaluation of Compliance . 423.Nonconformity, Corrective Action and Preventive Action . 434.Contorl of Records . 44Internal Audit . 455.Act . 471.Management Review . 47Keys to Successful Implementation . 48ISO 14001 EMS Certification Process . 50List of AppendicesAppendix 1.Comparison of ISO 14001:1996 with ISO 14001:2004; and Comparison ofISO/DIS 14001 (Date: 9 July 2003) with ISO 14001:2004Appendix 2.Sample Guidance Questions for Gap AnalysisAppendix 3.EMS Implementation ChecklistAppendix 4.List of ISO 14001 Certification Bodies in Hong KongSeptember 2005Page iRev- d5
Generic ISO 14001 EMS TemplatesUser ManualDetailed ContentsList of FiguresFigure 1.“Plan, Do, Check, Act” model. . 5Figure 2.ISO 14001 Overview . 5Figure 3.Approach to EMS Development and Implementation . 7Figure 4.The Four-level EMS Documentation Structure . 13Figure 5.Workflow of Environmental Aspect Identification and Evaluation . 21Figure 6.ISO 14001 Certification Process . 52List of TablesTable 1.List of Trades Provided with Practical Examples of ISO 14001 EMS in this SupportPackage. . 3Table 2.Comparing the PDCA cycle to the ISO 14001:2004 Standard . 6Table 3.Phased EMS Implementation Flow . 8Table 4.List of Generic ISO 14001 EMS Templates . 14Table 5.Environmental Aspects : Things to Consider . 20Table 6.Criteria and Scores for Evaluation of Environmental Aspect Significance. 20Table 7.General steps toward ISO 14001 Certification . 50September 2005Page iiRev- d5
Generic ISO 14001 EMS TemplatesUser ManualChapterIChapter 1 : ISO 14001 EMS Support Package for SMEsISO 14001 EMS SupportPackage for SMEsA. What is this Package?B. Who should read what in this package?C. How is this manual structured?D. How to use this support package?E. General tips for using the Generic ISO 14001 EMS TemplatesF. What is an Environmental Management System?September 2005Page 1Rev- d5
Generic ISO 14001 EMS TemplatesUser ManualChapter 1 : ISO 14001 EMS Support Package for SMEsI.ISO 14001 EMS SUPPORT PACKAGE FOR SMEsA.What is this package?More and more companies are implementing Environmental Management Systems(EMS) to reduce their environmental impacts, improve their efficiency, comply withlegislation and demonstrate to clients their commitment to environmental protection.Many companies have chosen to obtain independent certification of their EMS to theinternational standard ISO 1 14001. Due to copyright laws, the ISO 14001 Standardcould not be provided in this package. Meanwhile, the ISO 14001 could bepurchased through various sources 2.The Business Environment Council and Environmental Protection Department,HKSAR have developed a Small and Medium Enterprises (SMEs) support packagefor ISO 14001 EMS implementation, in order to :i)provide assistance to local SMEs (with manufacturing activities in HongKong and/or in Shenzhen) to stay competitive in the environmentallyconscious world business market;ii)help the local SMEs to get prepared for future supply chain pressure inISO 14001 EMS; andiii)enhance the environmental performance of local SMEsThis EMS support package is designed to help local SMEs to implement an effectiveEMS. The support package, provided in English and Chinese, comprises: Generic ISO 14001 EMS Templates – to be used as a basis of an EMS bycompanies, which can tailor them to suit their specific needs. User Manual – with easy-to-use guidance on how to apply the Generic ISO14001 EMS Templates in your company and work progressively towardssuccessful EMS implementation. Practical Examples of ISO 14001 EMS – with practical document examples andprocedures for typical companies in the construction sector for further guidance.This User Manual and Generic ISO 14001 EMS Templates are designed to be ofassistance to any SME in any sector. Additional Practical Examples of ISO 14001EMS are also provided for SMEs in various trades of the construction sector. Thetrades covered by the Practical Examples of ISO 14001 EMS are listed in Table 1.12International Organization for StandardizationThe Standard can be purchased through the Product Standards Information Bureau of theInnovative and Technology Commission, the Hong Kong Special Administrative RegionGovernment (http://www.itc.gov.hk/en/quality/psis/sales.htm), local certification body agencies, oronline purchasing through ISO (www.iso.ch).September 2005Page 2Rev- d5
Generic ISO 14001 EMS TemplatesUser ManualTable 1.Chapter 1 : ISO 14001 EMS Support Package for SMEsList of Trades Provided with Practical Examples of ISO 14001 EMS in this SupportPackage.TradeDocument ExamplesConstructionB.LocationWan Bao Construction CompanyHong KongWho should read what in this package?An effective EMS requires the involvement of all staff in your organisation, from topmanagement to the workshop floor. Although an “EMS Manager” or “Coordinator” willbe nominated to take day-to-day responsibility, other staff will be involved in variousways. Different parts of this support package should be read by the relevant peopleas follows :C.Responsibility Which part to readWhat will you learnTopManagementUserManual(Introduction, and sectionson policy and EMSmanual) General perspectives on ISO 14001 The resources needed for a successfulEMSEMS Manager /CoordinatorThis User Manual, theGeneric ISO 14001 EMSTemplates, and PracticalExamples of ISO 14001EMS Howtodevelopdocumentation How to implement an effective EMS How to achieve ISO 14001 certificationor cal Examples ofISO 14001 EMS How your functions need to support theEMSFrontline StaffPractical ExamplesISO 14001 EMS The environmental impacts related toyour daily working activities, and howthey can be controlled.oftailoredEMSHow is this manual structured?Section I : ISO 14001EMS Support Packagefor SMEsDescribes this package and how it should be used.Summarises ISO 14001 EMS concepts, with anoverview of the development and implementationapproach.Section II : EMSPlanningDescribes the process for planning an EMS, includingguidance on how to undertake an “Initial EnvironmentalReview” as the first step.Section III : EMSDevelopment andImplementationProvides detailed guidance on how each element of theEMS should be designed and documented, anddescribes how to use the Generic ISO 14001 EMSTemplates to develop and implement your own EMS.Section IV : ISO 14001EMS CertificationProcessSeptember 2005Explains the general ISO 14001 certification process andsteps involved leading to ISO 14001 certification.Page 3Rev- d5
Generic ISO 14001 EMS TemplatesUser ManualD.Chapter 1 : ISO 14001 EMS Support Package for SMEsHow to use this support package?This support package provides practical help in developing your EMS using thefollowing steps :1) Work through this step-by-step User Manual and Generic ISO 14001 EMSTemplates to see what documents and resources are required2) Review the Practical Examples of ISO 14001 EMS to see how an effective EMSis implemented in a typical company similar to yours3) Create your own EMS documents based on the Generic ISO 14001 EMSTemplates4) Launch your EMS within your company and check compliance of itsimplementation against the ISO 14001 requirements5) Apply for ISO 14001 certification if your management decide to pursue, or makea self-declaration without third party assessment.Linkages to download relevant documents and helpful websites are underlined inblue colour. For instance, the link to relevant Generic ISO 14001 EMS Templatesand Practical Examples of ISO 14001 EMS are indicated as Download (Template)Download (Sample).Helpful tips are provided throughout this User Manual to give some handy andpractical hints on developing and implementing a successful EMS within yourcompany.Case specific information in Practical Examples of ISO 14001 EMS is highlighted inred colour to help you creating your EMS documents.E.General tips for the Generic ISO 14001 EMSTemplatesThe following are some general tips for using the Generic ISO 14001 EMSTemplates to create your own EMS: Replace COMPANY NAME with your company’s name in all of the Generic ISO14001 EMS Templates. (Italicised) words in brackets are hints for the information specific to yourcompany that should be inse
The Generic ISO 14001 EMS Templates are developed based on the ISO 14001:2004 , which is the second edition and issued on 15 November 2004. Since ISO 14001 shares common management system principles with the ISO 9001 Quality Management System (QMS) standard, your company may select to use its existing ISO 9001 as the basis for its EMS. You can integrate new EMS features into relevant
