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Introduction to SAP ERPA.P.SHRINGIJULY 2015

ERP / SAP What are Enterprise Resource Planning (ERP) Systems? SAP mean System Applications and Products Incredibly large, extensive software packages used to manage aCompany's business processes. Standard software packages that must be configured to meet theneeds of a company Database programs with the following functions: Input Storage/Retrieval Manipulation Output2 2008 by SAP AG. All rights reserved.28,610 Tables in SAP

ERP /SAP Who are the big ERP vendors? SAP, the German juggernaut System, Anwendungen, Product in der Datenverarbeitung, or Systems, Analysis and Products in Data Processing. Don’t be a sap! It is implemented in every fortunes 500 companies at least 9 out of 10 Oracle/PeopleSoft/J. D. Edwards (J.D. Orisoft) Microsoft Great Plains, aimed at smaller companies SAP Business One is competing product3

WHY ERP /SAP Well integrated SAP has been implemented 9 out of 10fortune 500 companies It brings discipline in the Company Has various authorization level, Complete tract record ofentries, correction and movements. Drilldown facility for mapping the complete transaction Brings over all efficiency in the organization Best for growth of business Brings various controlling mechanism Export / import of data to external source4A,P,SHRINGI

WHY ERP /SAP It can be implemented in various languages It can handle multiple currencies Auto bank reconciliation Scope for work from home or gives freedom to workform remote location It gives opportunity to use same data to address morethen one period. Provided confidence to auditors It enhance your carrier5A,P,SHRINGI

SAP R/3 Sales .CO6Controlling

SAP R/3 EnterpriseSAP can use anumber ofdatabase programsto actually storethe data.OracleDB2MSSQL7

Configuration Configuration is the process of making standard softwarefit your business. SAP, as an example, has: Over 8000 configuration decisions Data structuring Sales divisions, distribution channels Rewriting Code (Modifications) Not recommended because of compatibility problems when updatedversions of the software are installed. Customization Writing code at SAP-specified user exits Third-party software solutions8 2008 by SAP AG. All rights reserved.

A typical manufacturing rocessVendorMasterMaterialMaster 2008 by SAP AG. All rights a

Three-tier Client/Server ArchitectureUSER PCsApplicationServerUSER ver 2008 by SAP AG. All rights reserved.ApplicationServer

Two-tier Client/Server Architecture(configuration typical for training)Database andApplicationServerUser PCs11 2008 by SAP AG. All rights reserved.

SAP vs MS OfficeDatabase andApplicationServerNothing is saved on your PC. Only things saved on ourServer at X location are saved, and they are saved for good.12 2008 by SAP AG. All rights reserved.

SAP Modules FICO FI Handles the company financials CO Handles the company full CostAccounting cycle tml13.

SAP Modules FI Organizing Structure 1. Creating a Company 2. Assigning the Code14.

SAP Modules FI General Ledgers 15.1. Creating a Chart of Accounts2. Creating COA Groups3. Create G/L Accounts4. Create retained earnings account5. Fiscal Year variant ( i.e. Calendar & FY)6.Assign Company Code to Fiscal Year variant7.Hold and Park Documents features

SAP Modules FI General Ledgers 16.1. Creating a Chart of Accounts2. Creating COA Groups3. Create G/L Accounts4. Create retained earnings account5. Fiscal Year variant ( i.e. Calendar & FY)6.Assign Company Code to Fiscal Year variant7.Hold and Park Documents features

SAP Modules CO Cost & Profit Centre 17.1. Creating various cost centre2. Internal Order and closing in to cc3. Defining Profit Centre4. Creating Profit Centre hierarchy5. Assigning CC and MC to PC

SAP Modules SD Sales & Distribution 18.1. It complete Sales cycle2. Order Procurement3. Invoicing4. Shipping

SAP Modules SD Sales & Distribution 19.1. Customer master & Material master2. Sales3. Delivery4. Billing5. Pricing6. Credit Management

MARKET/REGIONDESPATCHEXPECTEDDATEDelivery ProcessRECEIVE THE DA(PPC DESPATCH)DA ENTRY INSYSTEM(PPC)ENTRY THE DESPATCH DETAILNO STOCKVERIFYSTOCK YESPRODUCTIONYESDAILY DESPATCHPLAN TODESPATCH DEPTT.(PPC)20.GENERATION OFINVOICE/CHALLAN(DESPATCH)DAILY SALESREPORT(PPC)SENT TOREGION/DIRECT(DESPATCH)INFORMATION TOREGION(DESPATCH)

SAP CRM21

SAP MM( Material Management) Module Master Data Purchasing Inventory22

SAP MM( Material Management) Module Master Data Materials master data creation It consists of Description, allocation ofcode, Unit to measure, Category, Unitweight and Gross weight Storage area reference Re-ordering level23

SAP MM( Material Management) Module Purchasing Creation of purchase requisition Conversion of purchase requisition in topurchase order Quotation review, comparison &finalization. Purchase order creation, release and edit24

SAP MM( Material Management) Module Pricing Creation procedure to arrive at landedprice Price calculation and conditions i.e.discount , tax ,rounding off, plus / minustolerance25

SAP MM( Material Management) Module Inventory Over view of inventory management Rule for Goods receipt Location of inventory Issue of goods Transfer posting of goods Physical verification of inventory Special stock and special procurement26

SAP MM( Material Management) Module Inventory Over view of inventory management Rule for Goods receipt Location of inventory Issue of goods Transfer posting of goods Physical verification of inventory Special stock and special procurement27

SAP PP( Production Planning) Module Manufacturing Planning It is calculated net quantity to be producedafter adjusting availability of Finished Goodsand wip. The net quantity produced is calculated andBOM ( Bill Of Material) is generated totrigger requirement of the Raw material,Consumables and packing materialrequirements.28

SAP PP( Production Planning) Module It also generates material requisition slip forquantities to be sourced godown wise. Various production order is generateddepending on the batch size Now this each order is now becomes basefor allocation of Raw Material, productionconsumables, production, packing andoverheads allocation29

SAP PP( Production Planning) Module Each order is closed at the end of the period. Proper closed orders are considered for theFinished Goods( FG) to be transferred FGgodown, while semi finished orders arecarried forward for next period openingbalance. FG is now input for SD30

SAP IMPLEMENTATION STAP 1 Top level decision promoter / MD /CEO SelectionoftheConsultant/implementation partner. Selection of modules to be implemented Section of business experts with reference toeach module preferably one senior and twomiddle level executives.31

SAP IMPLEMENTATION step 2 The persons must be strong understandingof Business and deducted to work extrahours Identification of best practices to be adoptedfor business process under each module. Now SAP implementation and User teamcalled LKU has to spent time on GAPanalysis.32

SAP IMPLEMENTATION Step 3 GAP analysis is nothing but existing practiceVs best practice we have selected from SAPmodules. The existing DATA in the legacy system hasto be manipulated in such a way that inbecomes input for SAP. Now next stage is setting the platform forthe Hardware and testing SAP software.33

SAP IMPLEMENTATION Step 4 Testing has to be done on full cycle on eachmodule till every thing righty appear in theFI and CO Module LKU will be give full detailed training onusage of every module Lastly legacy data to be transferred in SAPon a period ( Financial Year / Calendar Year)cut off in order to make SAP fullyoperational34

THE ENDTHANNKING YOU ALL FOR YOUR ATTENTION35

ERP /SAP 3 Who are the big ERP vendors? SAP, the German juggernaut System, Anwendungen, Product in der Datenverarbeitung, or Systems, Analysis and Products in Data Processing. Don’t be a sap! It is implemented in every fortunes 500 companies at least 9 out of 10 Oracle/PeopleSoft/J. D. Edwards (J.D. Orisoft) Microsoft Great Plains, aimed at smaller companies