Transcription
Graduate Policies & Procedures HandbookAcademic Year 2019-2020
UC Merced Graduate Policies and Procedures HandbookApproved by Graduate Council November 13, 2019TABLE OF CONTENTSI. ADMINISTRATIONA.B.C.D.1THE ROLE OF THE GRADUATE DIVISION . 1THE ROLE OF GRADUATE COUNCIL . 2THE ROLE OF THE GRADUATE GROUP CHAIR . 2THE ROLE OF THE LEAD DEAN. 3II. ADMISSIONS3A. ADMISSIONS POLICY . 3B. THE APPLICATION PROCESS . 41. Requirements for All Applicants . 41.1 Application Fee . 41.2 Transcripts . 41.3 Letters of Recommendation . 41.4 Statement of Purpose . 41.5 Graduate Record Examination Scores (GRE) . 51.6 Individual Program Requirements . 52. Special Requirements for International Applicants . 52.1 Application . 52.2 Evaluation of International Credentials . 52.3 Foreign Academic Records. 62.4 Required Records. 62.5 English Language Proficiency . 62.6 Verification of Financial Resources . 73. Application Deadlines . 8C. ADMISSION DECISIONS . 81. General Policy . 82. The Admissions Committee Recommendation (ACR) . 83. Provisional Admission . 84. Conditional Admission. 95. Exceptions to Standard Graduate Admission Requirements . 95.1 Low Grade Point Average . 95.2 The Bachelor's Degree . 95.3 The Graduate Record Examination (GRE) . 106. Second Advanced Degrees . 107. Limited Status . 108. Non-degree Graduate Enrollment . 119. Visiting Graduate Students . 1110. Denials . 1210.1 Notice of Denial. 1210.2 Denial - Application Incomplete . 1210.3 Appeal of Admission Decision . 1211. Deferral of Admission/Postponement of Matriculation . 12D. READMISSION . 12III. FINANCIAL SUPPORT: AWARDS13A. GENERAL POLICY . 13B. DEFINITION OF TERMS IN AWARDS PROCESS. 13- ii -
UC Merced Graduate Policies and Procedures HandbookApproved by Graduate Council November 13, 2019C. FUNDING SOURCES . 141. Internal . 141.1 Funding Model. 142. External. 142.1 Institutional Review or Signature . 142.2 Role of the Sponsored Projects Office. 152.3 Student Research Requiring Special Protocol . 15D. CONDITIONS OF AWARDS . 151. Admission to Graduate Study . 152. Council of Graduate Schools in the United States Resolution . 153. Academic Requirements. 153.1 Units . 153.2 GPA . 153.3 Satisfactory Academic Progress . 164. Educational Leave . 165. Non-degree or Filing Fee Status . 166. Deferment . 167. Use of Funds . 168. Student Loan Impact . 169. Taxes . 1610. Funding Cap . 1611. Hierarchy of Funding for Tuition & Fees . 1712. Child Care Program . 17E. FINANCIAL SUPPORT AWARDS AND GRADUATE STUDENT EMPLOYMENT . 17F. NON-RESIDENT SUPPLEMENTAL TUITION (NRST) AWARDS . 171. Eligibility Criteria . 18G. WAIVER OF THE NON-RESIDENT SUPPLEMENTAL TUITION (NRST) FOR PH.D. CANDIDATES . 181. Eligibility Criteria . 182. Related Policies . 19IV. GRADUATE STUDENT EMPLOYMENT19A. GRADUATE STUDENT TEACHING APPOINTMENTS (TEACHING ASSISTANT, TEACHING FELLOW,READER, AND TUTOR) . 191. Academic Student Employee Titles . 201.1 Teaching Assistant (TA) . 201.2 Teaching Fellow . 211.3 Reader . 221.4 Tutor . 221.5 Other Factors . 232. Benefits for Academic Student Employees . 232.1 Teaching Assistants and Teaching Fellows . 232.2 Tutors and Readers . 243. Teaching Appointment Periods and Limitations . 254. Selection and Assignment . 254.1 Campus-Wide Posting of Appointment Opportunities . 254.2 Appointment Notification . 264.3 Supplemental Documentation . 264.4 Training and Orientation. 265. Late Appointments . 266. Identified as Mandated Reporter under the California Child Abuse and Neglect Reporting Act(CANRA). . 26- iii -
UC Merced Graduate Policies and Procedures HandbookApproved by Graduate Council November 13, 2019B. GRADUATE STUDENT RESEARCHER APPOINTMENTS (GSR) . 271. Researcher Appointments . 271.1 Graduate Student Researcher . 271.2 Criteria for Appointment as a GSR . 271.3 Conditions of Appointment . 282. Late and Retroactive Appointments . 283. GSR Appointment Benefits . 293.1 Fee Remissions . 293.2 Non-resident Supplemental Tuition (NRST) Remission . 293.3 Child Care Reimbursement Program . 293.4 Leave of Absence . 294. Graduate Student Employment From Multiple Funds. 295. GSR Appointment Grievances . 29C. OTHER EMPLOYMENT ISSUES . 301. Exceptions . 302. Service Limitations . 303. Appointments Between Academic Sessions . 304. Employment of Part-Time Graduate Students . 305. Employment of Graduate Students Participating on Training Grants (e.g. NSF, NIH/PHS) . 316. Employment of Graduate Students from Other UC Campuses . 317. Taxation of Student Wages . 318. Academic Credit for Supervised University Teaching. 31D. VISITING GRADUATE SCHOLAR . 32V. ENROLLMENT AND REGISTRATION POLICY: STUDENT STATUS 32A. ACADEMIC RESIDENCE REQUIREMENTS . 321. Academic Year . 322. Summer Session . 323. Non-Resident Supplemental Tuition . 32B. ENROLLMENT POLICIES AND PROCEDURES . 331. Full-Time Enrollment/Registration . 331.1 Courseload Limitations . 332. Part-Time Enrollment/Registration . 332.1 Guidelines to Establish Part-Time Eligibility . 342.2 Part-Time Limitations and Related Policies . 343. Late Enrollment . 354. Lapse of Status: Did Not Enroll. 355. Lapse of Status: Readmission . 356. Enrollment in University Extension . 357. Withdrawal . 367.1 Withdrawal Between Semesters . 367.2 Withdrawal After Enrollment and Fee Payment for a Semester . 367.3 Withdrawal Without Approved Educational Leave Program (ELP) . 36C. REGISTRATION POLICY. 361. Continuous Registration Policy . 362. Registration Procedures . 363. In-Absentia Registration . 374. Educational Leave Program (ELP) . 374.1 Purpose . 374.2 Eligibility Guidelines . 374.3 Limitations to ELP . 38- iv -
UC Merced Graduate Policies and Procedures HandbookApproved by Graduate Council November 13, 20194.4 Procedures for Requesting an ELP . 384.5 Other Policies Relevant to ELP . 385. Filing Fee Status . 395.1 Procedures for Establishing Eligibility for Filing Fee Status . 395.2 Limitations on Use of University Services While on Filing Fee Status . 396. Terminal Master's Students . 40D. UC INTERCAMPUS EXCHANGE PROGRAM . 401. What is Intercampus Exchange? . 402. Eligibility for Intercampus Exchange . 403. Procedures . 403.1 Financial Aid and Intercampus Exchange . 414. Joint (Intercampus) Degree Program Students . 415. Coursework Credit. 41VI. ACADEMIC STANDARDS FOR STUDENTS41A. PROGRESS TOWARD DEGREE . 411. Satisfactory Progress . 412. Unsatisfactory Progress . 422.1 Criteria for Determining Unsatisfactory Progress . 422.2 Notice of Unsatisfactory Progress and Intent of Academic Disqualification . 43B. ACADEMIC DISQUALIFICATION . 431. Disqualification based on Failure of the Qualifying Examination . 442. Disqualification based on Unsatisfactory Progress . 443. Notification of Impending Academic Disqualification . 443.1 Due Process Requirements . 444. Student Appeals . 45C. GRADUATE STANDARDS FOR GRADING . 451. Course Repetition . 462. Pass/Not Pass (P/NP) . 463. Satisfactory/Unsatisfactory (S/U) . 464. In Progress (IP) . 465. Incomplete (I). 466. No Report (NR) . 477. Withdrawal (W) . 47D. REMOVAL OF DEFICIENT GRADES AND REPEAT OF COURSES . 47E. GRADE APPEALS . 48F. EXAMINATIONS . 481. Scheduling of Examinations . 482. Examination Results . 493. Repeat of Critical Examinations . 494. Credit by Examination . 49G. RESEARCH INTEGRITY AND ACADEMIC SENATE POLICY ON ACADEMIC HONESTY . 50VII. STANDARDS AND REQUIREMENTS FOR GRADUATE DEGREE PROGRAMS51A. THE MASTER’S DEGREE. 511. Residency Requirement. 512. Curricular Requirements . 512.1 Coursework Requirements and Thesis and Examination . 512.2 Thesis (Plan I) . 522.3 Comprehensive Examination (Plan II ) . 532.4 Advancement to Candidacy . 54-v-
UC Merced Graduate Policies and Procedures HandbookApproved by Graduate Council November 13, 20192.5 Final Report for the Master’s Degree . 543. Language Requirements . 54B. THE DOCTORAL DEGREE. 541. Residency Requirement. 552. Teaching Requirement . 553. Language Requirements . 554. Waiver of Course Work . 555. Advancement to Candidacy . 555.1 Advancing to Candidacy. 555.2 Candidacy Committee . 566. Lapse of Candidacy . 597. The Doctoral Committee. 597.1 Dissertation . 597.2 Membership . 597.3 Appointment Procedures . 597.4 Exceptions. 607.5 Duties and Responsibilities. 608. Final Examination . 608.1 Ph.D. Form: Report on Final Examination . 609. Dissertation. 619.1 Deadline for Filing . 619.2 Public Access . 61C. LANGUAGE POLICY FOR THESES/DISSERTATIONS . 61D. CONFLICT OF INTEREST . 611. Definition . 612. Objective . 623. Summary of Mechanism .
UC Merced Graduate Policies and Procedures Handbook Approved by Graduate Council November 13, 2019 - 1 - I. ADMINISTRATION A. The Role of the Graduate Division The Graduate Division encompasses all post-baccalaureate advanced degree programs at the University of California, Merced (UC Merced) and all graduate students.
