Transcription
PBJ ReportingUnderstand and prepare forPayroll Based Journal (PBJ)reportingMDS Focused Survey: Part 2www.pointclickcare.com
MDS Focused Survey, Part 2: StaffingWe will begin in 5 minutesAll attendees are in listen only mode.Please use the CHAT feature with the host if you are having difficulties.Dial-In For Audio1.888.715.1805ID: 10932340#
MDS Focused Survey, Part 2: StaffingWe will begin in 4 minutesAll attendees are in listen only mode.Please use the CHAT feature with the host if you are having difficulties.Dial-In For Audio1.888.715.1805ID: 10932340#
MDS Focused Survey, Part 2: StaffingWe will begin in 3 minutesAll attendees are in listen only mode.Please use the CHAT feature with the host if you are having difficulties.Dial-In For Audio1.888.715.1805ID: 10932340#
MDS Focused Survey, Part 2: StaffingWe will begin in 2 minutesAll attendees are in listen only mode.Please use the CHAT feature with the host if you are having difficulties.Dial-In For Audio1.888.715.1805ID: 10932340#
MDS Focused Survey, Part 2: StaffingWe will begin in 1 minuteAll attendees are in listen only mode.Please use the CHAT feature with the host if you are having difficulties.Dial-In For Audio1.888.715.1805ID: 10932340#
PBJ ReportingUnderstand and prepare forPayroll Based Journal (PBJ)reportingMDS Focused Survey: Part 2www.pointclickcare.com
Let’s get started!Dilya AbushayevaMarketing Campaign Manager, PointClickCare Today’s presentation is being recordedListen-only mode during the presentationSubmit questions via the Chat PanelQ&A time at the endThe recording and slides will be shared
Introducing our speakersPam SkrzynskiPresident, PamSki Solutions
The PBJ Staffing Data SubmissionProgram was introduced with the intent tostandardize the reporting requirementsand to collect facility information relatedto direct care staffing and facility censuson a more frequent basis, in an electronicformat. As currently structured, reportingwill be mandatory effective July 1, 2016
Learning Outcomes Gain an understanding of where the PBJ Reportingrequirements originated. Learn how to assess your facility’s current reportingand data collection processes related to staffing. Get valuable tips and tricks on how to plan, redesignand formulate a “New Process” that will ensurecomplete and accurate reporting of staffing informationfor both employees as well as contract staff. Discover different methods of collecting, assembling,storing and reporting this type of data to CMS timelyand efficiently.
Origination of PBJ Reporting Section 6106 of the Affordable Care ActEnacted March 23, 2010Amended Section 1128(I) specific to Long Term CareSection 1128 (I)(g) requires the facility to submit directcare staffing information electronicallyo Includes Agency & Contract Staffo Based on Payroll / Verifiableo Must be auditableo Uniform Format The Impact Act of 2014 provided the funding toimplement this provision
PBJDates to Remember
Staffing & Census Collected each Fiscal Quarter Staffing Data Must Include hours worked byeach staff each dayCensus Data Includes the facility’s census on thelast day of each of the three months in aquarterFiscal QuarterDate Range1October 1 thru December 312January 1 thru March 313April 1 thru June 304July 1 thru September 30Deadline for receiving the submissions is bythe end of the 45th calendar (11:59 PM EasternStandard Time) after the last day in each fiscalquarter.
Dates to Remember Requires staffing and censusreporting Voluntary October 1, 2015 Mandated July 1, 2016 August 2015 is registration forvoluntary submission CMS will provide training on theregistration for both thevoluntary and mandatedsubmissions
Workflow Processes
Workflow Processes – Option #1 Facilities may manually enter and submit data at any frequency throughout thequarteroExample each payer period endingoNote the last accepted submission received before the deadline isconsidered the final submission. The PBJ system will accept latesubmissions. However, they will NOT be considered timely and/or be usedto calculate the Quality Staffing Measure. Facilities can view the data submitted through the CASPER reports recommend that this step is completed bi-monthly CMS will conduct to audits for compliance
Workflow Processes – Option #2 Facilities may utilize a workforce management product to report the necessarydata elementsoExample each payer period ending would be optimal to ensure the payrollrecords match how an employee was paid to the schedule.– Options also include daily, weekly or monthly submissionso Note the last accepted submission received before the deadline isconsidered the final submission. The PBJ system will accept latesubmissions. However, they will NOT be considered timely and/or be usedto calculate the Quality Staffing Measure.Facilities can view the data submitted through the CASPER reports –recommend that this step is completed bi-monthlyCMS will conduct to audits for compliance
Registration Information Registration for the volunteer program begins in August 2015 for thoseparticipating October 2015. If you will not be participating in the voluntaryprogram, CMS is asking that providers do not register at this time. Registration is done through the Quality Improvement & Evaluation System(QIES) Submission will be accessed through the Quality Improvement & EvaluationSystem (QIES)oUsers much have a CMSnet User Id– Note most providers have this access as a result of submitting MDS or retrieve other CMS data evenif you are utilizing the automated submission process through your Electronic Health RecordSoftware SolutionoIndividuals and/or Corporate Staff will need to register in order to submit– Similar to the process already in place and recently updated for the Electronic Plan of Correction(ePOC) and Hospice Data submissions.
Things To Think About Job Codes andthe Descriptions
Traditional Job Codes we’d remember – Direct Care Administration Services AdministratorNursing Services – Director of Nursing, Registered Nurses, LicensedPractical/Vocational Nurse, Certified Nurse Aide,Medication Aide, etc.Restorative Services RN, LPN/LVN, AideDietary Services Dietician, Food Service Worker Restorative ServicesSocial Services Licensed Social Worker, Social Service StaffActivities ServicesooooooActivities Director, Activities Staff
Job Codes you may not have considered but are a MUST Physician Services – Medical Director, Attending Physicians, or Physician AssistantNursing Services – Nurse Practitioner, Clinical Nurse Specialist, or Hospice NursePharmacy Services – Pharmacist or Pharmacy TechDietary Services – Contracted DietitianTherapeutic Services – Occupational Therapist-Assistant-Aide, Physical TherapistAssistant-Aide, Speech/Language Pathologist-Therapist-Assistant-Aide, RespiratoryTherapist-TechnicianDental Services – Dentist or Dental AssistantPodiatry Services – Podiatrist or AssistantMental Health Services – PsychologistClinical laboratory Services – Lab TechnicianDiagnostic X-ray Services – Radiologist or X-ray TechnicianHousekeeping Services or Maintenance ServicesOther Service Worker – example is a librarian, volunteer etc.
Challenges Create a Policy & Procedure Communication to Providers that service ourresidents/guests Processes of getting accurate data from outsidevendorso Timelinesso Format of information received– Manual log, spreadsheet, or electronic– Recommend using your Work Force Management SystemoCompliance to the accuracy– Outside providers will impact our Quality Staffing Measure
Questions ?
We’d love to hear from you!Please take a moment to fill out our brief survey.
Thank you for joining us!Contact us:success@pointclickcare.com1.800.277.5889
References for PBJ Reporting Staffing Data Submission PBJo s/Staffing-Data-Submission-PBJ.htmlQuestions on the PJB Draft manual Nhstaffing@cms.hhs.govUploading technical specifications and requirements can be located nits/Staffing-Data-Submission-PBJ.htmloQuestions from your Workforce Management vendors should be sent to:NursingHomePBJTechIssues@cms.hhs.govR. Pumphrey & Associates, LLC www.rpumphrey.comStaff Schedule Care www.staffschedulecare.comPamSki Solutions www.PamSkiSolutions.com
Payroll Based Journal (PBJ) reporting MDS Focused Survey: Part 2 PBJ Reporting. Let's get started! Today's presentation is being recorded Listen-only mode during the presentation . Software Solution o Individuals and/or Corporate Staff will need to register in order to submit
