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CDOT’s Public Education and OutreachMS4 Program PDDVersion 13/1/17

Table of Contents1.2.Overview . 31.1.MS4 Program Area. 31.2.Updates to this Guidance and Additional Resources . 3Sections of a PDD. 32.1.Introduction . 32.2.Program Operation Coverage . 32.3.Applicable Projects . 42.4.Planning and Approval . 42.5.Program Organizational Structure. 42.6.Regulatory Structure and Regulatory Mechanism . 42.7.Control Measure Implementation and Procedures . 42.8.Training and Certifications. 42.9.Program compliance and Quality Assurance (Headquarters) . 42.10. Inspections . 52.11. Tracking . 52.12. Documents . 52.13. Recordkeeping. 52.14. Annual Reporting . 62.15. Overlapping CDOT MS4 Program Areas . 62.16. PDD Index . 63.PDD Requirements by Program . 64.References . 8Appendix A .Error! Bookmark not defined.MS4 PEO Program PDDVersion 13/1/17Page 23

1.OverviewThe Colorado Department of Transportation (CDOT) is permitted under the Colorado DischargePermit System (CDPS). CDOT’s Individual Permit (the MS4 Permit), No. COS000005, requiresCDOT to implement seven program areas to prevent pollutants from entering State waters. ThePublic Education and Outreach (PEO) Program is one where CDOT promotes behavior changesby the public and CDOT employees to reduce pollutants in discharges from CDOT’s MS4. Thisprogram description document (PDD) is to further the PEO program for the Phase I and Phase IIpermit areas.This PDD will be updated annually as the PEO MS4 program area details and approaches arerefined and finalized.1.1. MS4 Program AreaThe MS4 Permit covers all areas of the Colorado state highway system and associated rights-ofway (ROWs), as well as all properties owned and operated by CDOT within the CDOT MS4Phases I and II Permit Areas. CDOT’s MS4 Permit applies only to CDOT MS4 areas. Projects thatinclude areas in another jurisdiction’s ROW must coordinate with the Region’s Water PollutionControl Manager (RWPCM), Water Quality Specialist, Environmental Manager, consultants, orother appropriate individual, and with the jurisdiction as needed, to determine if thejurisdiction’s MS4 requirements apply and, if so, how to comply with them.1.2. Updates to this Guidance and Additional ResourcesThis PDD is updated as MS4 program area details and approaches are refined and finalized.Updates are posted to the CDOT MS4 program area website, and the PDD Index tracks therevision history of each item.2.Sections of a PDD2.1. IntroductionThe purpose of the Public Education and Outreach (PEO) Program is to promote behaviorchanges by the public and CDOT employees to reduce pollutants in discharges from the MS4.Education and outreach activities are designed to reduce the releases and impacts of pollutantsvia stormwater discharges into surface waters. The PEO focuses on the actions taken by CDOT toeducate both employees and the general public.The PEO Program is managed by CDOT’s Hydrologic and Ecological Design Resources Section(HRED) and the Hydrologic Resources Unit.The PEO Program website is located here on the CDOT Water Quality Websiteat -quality2.2. Program Operation CoverageThe PEO Program will be administered for the CDOT’s MS4 Permit area. The CDOT MS4 Permitcovers all areas of the Colorado state highway system and associated rights-of-way (ROWs), aswell as any properties owned and operated by CDOT within other MS4 phase I and II permitareas.MS4 PEO Program PDDVersion 13/1/17Page 33

It shall be noted that CDOT’s MS4 area may expand or contract as municipal boundaries orinfrastructure of the cities and counties in Phase I and II areas change.2.3. Applicable ProjectsCDOT has developed several PEO related initiatives for their MS4 Program. CDOT has performedthe following activities (See attachments): *Water Quality Training Facility Workshops Transportation Erosion Control Supervisor (TECS) Training (free) Member of the Colorado Stormwater Council Supports pet waste management activities Developed water quality brochures Created a CDOT Water Quality Website Stormwater Permittees for Local Awareness ofStream Health (SPLASH)Note for calendar year 2017 * denotes the PEO activities2.4.Planning and ApprovalThe PEO Program activities is approved by the HRED Manager.2.5.Program Organizational StructureThe organizational breakdown of CDOT and the Water Quality Program is explained below. Environmental Programs Branch Manager Hydrologic Resource and Ecological Design Manager Hydrologic Resource Unit Manager MS4 Public Education and Outreach Manager2.6.Regulatory Structure and Regulatory MechanismNot applicable to the PEO program.2.7.Control Measure Implementation and ProceduresNot applicable to the PEO program.2.8.Training and CertificationsNot applicable to the PEO program.2.9.Program Compliance and Quality Assurance (Headquarters)As part of the Surface Water Environmental Management System (SWEMS) the PEO reviews thesuccess of the PEO program at least annually. As part of the MS4 Program continuingimprovement, the program is reviewed and adjusted as needed. The PEO Manager coordinateswith the HRED Manager for any changes to the program.MS4 PEO Program PDDVersion 13/1/17Page 43

2.10.InspectionsNot applicable to the PEO program.2.11.TrackingTracking of PEO initiatives will be done in SWEMS2.12.DocumentsThe only document associated with the PEO program is this PEO PDD, Implementation Plan andPEO Activity Sheet. At the end of the calendar year, the Hydrologic Resource Manager willrequest and collect information from the CDOT Regions to track the activities they have done.CDOT is also a supporting member of the Stormwater Permittees for Local Awareness of StreamHealth (SPLASH) and the Colorado Stormwater Council (CSC) which also does PEO eventsthroughout the year. All programs and advertising done by CDOT, SPLASH and the CSC will bedocumented by the Water Quality Program Manager (WQPM).Below is the current list of documents and other supporting materials for the PEO program.Document e3/1/2017Storage LocationHRED Administrative FilePEOImplementationPlanOTIS web linkCDOT3/1/2017HRED Administrative MapViewPEO WebsiteCDOTSPLASH websiteColoradoStormwaterCouncil eepingCDOT maintains the following records for activities to meet the requirements of the MS4 Permit(Part I.E.5 and Part I.K.2): Website: Maintain the website. Education and Outreach Activities; a written list of the targeted pollutant sourcesand/or pollutants, the target audience, and distribution mechanism for each activity andthe following:(A) Dates the activities were implemented, including, as applicable, dates of events andthe materials that were made available.MS4 PEO Program PDDVersion 13/1/17Page 53

(B) Documentation of the activities that were provided and/or made available and thedates of distribution. Signs, markers, or equivalent intended to be maintained for thepermit term must be described with location information.2.14. Annual ReportingA list of the education and outreach activities completed in accordance with PartI.E.5.a.ii.2.15.Overlapping CDOT MS4 Program AreasNot applicable to the PEO program.2.16. 3.PDD IndexThe PEO Program website is located hereat -qualityThe PEO Activity Sheets are located at the Environmental Program’s Branch Office thatis managed by the CDOT MS4 PEO ManagerPEO Implementation PlanPDD Requirements by ProgramCDOT must implement a public education program to promote behavior change by the publicand CDOT employees to reduce pollutants in discharges from the MS4. Education and outreachactivities must address the impacts of stormwater discharges on water bodies, the steps thetarget audience can take to reduce pollutants in stormwater runoff, and water quality impactsassociated with illegal discharges and improper disposal of waste.CDOT must meet the following requirements:The CDOT Website: shall be continually updated and it shall meet all new permit requirementsby Sept. 1, 2016. The website will contain the following:(A) A copy of this permit or a link to division’s webpage including directions for finding thepermit.(B) A statement explaining that the permittee must meet the permit requirements.(C) A basic message explaining and a diagram illustrating that stormwater discharges tosurface water bodies, without treatment by a wastewater treatment plant.(D) Contact information and directions for comments, questions, and complaints associatedwith permittee actions to meet the requirement of this permit.(E) Identification Common indicators of an illicit discharge and procedures on how to reportan illicit discharge.(F) A summary of the permittee’s requirements for control measures for coveredconstruction projects.MS4 PEO Program PDDVersion 13/1/17Page 63

(G) A summary of how to provide information to the permittee regarding failures toimplement or inadequate control measures.CDOT maintains their education for all CDOT employees and the general public at thefollowing website: -quality; a PEOsection will be established within this website on September 1, 2017Education and Outreach Activities: CDOT will choose a minimum of 2 activities from eachcolumn of Table 1 that will educate the public about water quality. Activities can be the samefrom year to year, or be different each year. Execution of these activities must start bySeptember 1, 2016. Active and interactive outreach by CDOT will take the form of ongoingadvertisement/promotion of a stormwater hotline or other method to report an illicit discharge,and pet waste stations. CDOT’s passive outreach will involve maintain a website, anddistribution of educational materials by brochure.Table 1Education and Outreach Activities TablePassive Outreach(pick any two bullets each year) Bus she lt e r/ be nch a dve rt ise m e nt Billboa rd/ da she r boa rd a dve rt ise m e nt Ve hicle / bus a dve rt ise m e nt Ele ct ronic highwa y m e ssa ge boa rdadvertisement Ra dio/ t e le vision/ m ovie t he a t readvertisement Ne wspa pe r a dve rt ise m e nt Distribute educational materials bybrochure Dist ribut e e duca t iona l m a t e ria ls by fa ctsheet Dist ribut e e duca t iona l m a t e ria l by ut ilit ybill insert Publish a rt icle (ha rd copy or e le ct ronic) Storm drain marking by permitteepersonnel that maintains 25% of permitteemaintained inlets. Stormwater related signage Web siteActive and Interactive Outreach(pick any two bullets each year) Ongoing advertisement/promotion of astormwater hotline number or other methodto report an illicit discharge Ongoing advertisement/promotion on howto get more information about thestormwater program Ongoing socia l m e dia progra m We b sit e t ha t is int e ra ctive or containsstormwater information that includes actionsthat can be taken to reduce stormwaterpollution Ne wsle t t e r (ha rd copy or e le ct ronic) Prom ot ion of e xist ing loca lstormwater/environmental events orprogram that help protect water quality Distribute promotional items or giveaways Pa rt icipa t e in or sponsor a wa t e r fe st iva lwhich involves populations that exist withinthe permit boundary Pa rt icipa t e in or sponsor a wa t e rwa y cle a nup and trash removal event Pa rt icipa t e in or sponsor a service project Pa rt icipa t e in or sponsor a st orm wa t e r orenvironmental presentation Pa rt icipa t e in or sponsor a st orm wa t e r orenvironmental event Pa rt icipa t e in or sponsor a house holdhazardous waste event Participate in or sponsor an Adopt-aStreet/Highway programMS4 PEO Program PDDVersion 13/1/17Page 73