Transcription
-A BLUEPRINTResponding to the Challengesof a Declining EconomyORGANIZATION AND STAFFINGPROGRESS REPORTCommonwealth Transportation BoardDecember 18, 2008DAVID S. EKERN, P.E.COMMISSIONER1
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VDOT beyond 2010Plan, deliver, operate and maintain a transportation system that is safe,enables the easy movement of people and goods, enhances theeconomy, and improves the quality of life. Focused ––––Mission centered on maintenance, operations and emergency responseIntegrated planning and project development – “A Project is a Project”Simplified and universal administration. Scaled Services –––First priority to the highway network that connects people and places of the CommonwealthServes 85% of users and where the majority of crashes occur Driven by ––Rapid deployment of research, technology, and training to ensure best practices andservicesPartnerships with private, local, regional, and federal entities Recognizes ––That construction funding will be focused on safety, reconstruction and bridge replacementMajor new construction will be episodic An Agency–That will be smaller, providing its services differently and proportioned differently.3
Each Transportation Agency Will BeImpacted While every transportation agency and its services, programs, and projects will beimpacted, because of the statutory formulas, the largest impacts will be at VDOT Each agency has been working on a blueprint for making sustainable, structuralchanges. VDOT’s blueprint includes:– Staffing reductions to 7,500 full time employees– Organizational changes to reduce overhead, number of divisions,residencies, and other organizational units with consolidation ofsimilar services– Service level changes based on performance measures– Six-Year Program reductions from construction funding of 1.1 billion with furtherreductions likely as federal revenues shrink and because fewer state bonds can beissued4
THE BLUEPRINT 3 Parts to Blueprint– Organization/Staffing– Services/Programs– Six Year Program 83% of annual spending isoutside VDOTFY2008 VDOT Expenditures(in millions)Personal Services 582.317%Private SectorVendors 2,004.258%Debt Obligations 258.17%Transfer Payments 620.318% This Presentation is aboutVDOT Organization/Staffing– Operations/Maintenance– Program Management – Business Support/CO5
ORGANIZATIONAL GOALS REDUCED STAFFING TO 7500––––ResidenciesCentral Office DivisionsEquipment Repair FacilitiesTOCs/TEOCby approximately 30%by approximately 30%by approximately 40%from 6 to 5 REDUCED LAYERS OFSUPERVISION SHARED COMMON SERVICES6
MAINTENANCE , OPERATIONSEMERGENCY RESPONSE PRIORITIESMaintain emergencyresponse capabilityPrioritize services fromcenterline to the right ofway edgeMaximizing use offederal fundingEliminate orconsolidate redundantfunctionsServices and Assetmaintenance drivenPOTENTIAL CHANGES 44 Residencies reduced by 30-35%– Refocused to primarily maintenance andemergency response– Supervision reduced to 3 levels– Land development/coordinationconsolidated to District Offices 73 Equipment Shops reduced by 50%TOCs consolidated from 6 to 5 andIntegrated as call centers 189 AHQs -------------Staff Reduction Goal - 1557
PROJECT DEVELOPMENTCONSTRUCTION MANAGEMENTPRIORITIESPOTENTIAL CHANGES New Major Constructionwill be episodic Maximize use of federalfunding Retain core technicalcompetency Eliminate or consolidateredundant functions Greater reliance on theprivate sector Develop STRONG ProjectManager System Reduce Project DevelopmentStaff by approx. 25% Reduce Construction Staff byapprox. 22% Reduce Material Labs by 50% Increase private sector– usage to 50%-------------------------------------Staff Reductions Goal – 4308
GENERAL ADMINISTRATIONCENTRAL OFFICE and BUSINESS SUPPORTPOTENTIAL CHANGESPRIORITIES Consolidate CO to 22 core divisionssystem/process managerspolicy/governmental affairs Consolidate Business Support Servicesplanning/coordination– Human Resources– Payrollquality assurance/businessreviews– Employee Safety– InventoryAccountability/oversite/compliance– Procurementspecialty expertiseunique and/or statewide programs Consolidate Clerical and Fiscalresource sharing and balancingTechnician Functionseliminate or consolidate -----Staff Reduction Goal – 4159
NEXT STEPSFINAL THOUGHTS NEXT STEPSFinalizerecommendationsReview with Secretaryand GovernorBrief Department StaffBriefing and review withaffected customersImplementation TeamsestablishedFINAL THOUGHTS The plan will change aswe move forward IMPLEMENTATIONCOMPLETED IN 18MONTHS No function or SERVICEremains off the table10
-A BLUEPRINTResponding to the Challengesof a Declining EconomyORGANIZATION AND STAFFINGPROGRESS REPORTCommonwealth Transportation BoardDecember 18, 2008DAVID S. EKERN, P.E.COMMISSIONER11
While every transportation agency and its services, programs, and projects will be impacted, because of the statutory formulas, the largest impacts will be at VDOT Each agency has been working on a blueprint for making sustainable, structural changes. VDOT's blueprint includes: - Staffing reductions to 7,500 full time employees
