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Class of 2022 Residency Prep Book 2020-21ContentsCalendar . 4Contacts . 7Specialty Advisors . 8Scheduling Fourth Year . 10Away Rotations . 13EXTRAMURAL CLERKSHIP: POLICIES AND APPLICATION FOR APPROVAL . 13Step 1: Departmental Approval . 14Step 2: eMedley Documentation . 14Step 3: Committee Decision. 14Step 4: Host Institution Paperwork. 15Step 5: Rotation Changes and Follow-up . 15A special note on required rotations . 15A special note on away sub-internships . 15EXTRAMURAL CLERKSHIP INFORMATION: WHERE DO I GET REQUIRED DOCUMENTS . 15CVs . 18Personal Statements . 18Letters of Recommendation . 18Special LoR Cases . 19Applying Through ERAS . 19MSPE . 19Sample MSPE . 20Deciding On How Many and to Which Programs to Apply . 27Careers in Medicine “Residency Preference Exercise” . 27AAMC’s “Apply Smart” Data . 27Texas STAR Data. 27FREIDA . 27Transitional & Preliminary Programs . 28A Special Note for Non-US Citizens . 28Interviews. 28Prepping for your interviews . 281
Know your background . 28Research your chosen specialty . 29Research each program . 29Prepare answers to common questions . 29Prepare for difficult questions . 30Prepare your own questions . 30Interview day. 31After the interview . 31Cancelling interviews . 31Some general DON’TS . 32What to Ask During the Residency Interview . 32The AAMC Standardized Video Interview . Error! Bookmark not defined.Sample Questions . Error! Bookmark not defined.Match Violations . 36Step 2 Scheduling Information. 37Specialty Specific Information . 38Transitional Programs . 38Anesthesiology . 39Child Neurology. 40Dermatology . 41Emergency Medicine. 42Family Medicine . 43Internal Medicine . 44Med-Peds . 45Neurology. 46Neurosurgery . 47OBGYN. 48Ophthalmology . 49Orthopaedic Surgery . 50Otolaryngology. 51PM&R . 52Pathology . 532
Pediatrics. 54Plastic Surgery . 55Psychiatry . 56Radiology – Diagnostic . 57Radiology – Oncology. 58Surgery . 59Urology . 60Much of the material collated in this guide comes from the following Match-2020 MD-Senior ://www.aamc.org/cim/3
Calendar (*Note: All dates subject to change)Month, YearNovember 2020December 2020January 2021February 2021March 2021April 2021May 2021Early Match (Ophthalmology, Urology, Military)7– T3 Residency Day - Class of 202223 – VSAS access given23 – CV Workshop30– Personal Statement WorkshopTBD – ERAS tokens issued7– Away Rotations – Everything You Need to Know9 – CV Workshop16 – Personal Statement WorkshopRegular Match7– T3 Residency Day - Class of 202223 – VSAS access given23 – CV Workshop30– Personal Statement WorkshopTBD – ERAS tokens issued7– Away Rotations – Everything You Need to Know9 – CV Workshop16 – Personal Statement WorkshopBegin registration for T4 yearBegin registering for away rotations8 – CiM Workshop: Applying for Residency22 – CV WorkshopRegistration for away rotations8 – Personal Statement WorkshopRegistration for away rotationsCV/Personal statement review via CanvasBegin registration for T4 yearBegin registering for away rotations8– CiM Workshop: Applying for Residency22 – CV WorkshopRegistration for away rotations8 – Personal Statement WorkshopRegistration for away rotationsCV/Personal statement review via CanvasRegistration for away rotationsRegistration for away rotationsMock interviews for away rotationsCV/Personal Statement Review via CanvasRequest letters of recommendation by May 1TBA – CV/Personal Statement WorkshopRegistration for away rotationsMock interviews for away rotationsCV/Personal Statement Review via CanvasTBA – CV/Personal Statement WorkshopRegistration for away rotationsMock interviews for away rotationsCV/Personal statement review via CanvasJune 2021Mock interviews for away rotationsCV/Personal statement review via CanvasRequest letters of recommendation by July 31TBA – Interview WorkshopTBA – ERAS opensTBA – CV/Personal Statement WorkshopSchedule & attend MSPE Appointment with Dean LeDoux1 – San Francisco (ophthalmology) Match opensTBA – Interview WorkshopTBA – Urology match opensTBA – ERAS opensTBA – CV/Personal Statement WorkshopSchedule & attend MSPE Appointment with DeanLeDouxRegistration for away rotationsMock interviewsRegistration for away rotationsMock interviewsCV/Personal statement review via CanvasRequest letters of recommendation by July 31CV/Personal statement review via Canvas4
Month, YearJuly 2021August 2021September2021October 2021November 2021Early Match (Ophthalmology, Urology, Military)1 – Military Match opensTBA – Interview WorkshopTBA – CV/Personal Statement WorkshopSchedule & attend MSPE Appointment withDean LeDouxRegistration for away rotationsMock interviewsCV/Personal statement review via Canvas31 – Military Match deadlineTBA – CV/Personal Statement WorkshopTBA – Interview WorkshopSchedule & attend MSPE Appointment withDean LeDouxRegistration for away rotationsMock interviewsCV/Personal statement review via Canvas5 – San Francisco (ophthalmology) Match deadline15 – NRMP Opens (APPLICATIONS FOR REGULARMATCH CAN BE SUBMITTED)TBA – Urology Interviews beginTBA – CV/Personal Statement WorkshopTBA – Interview WorkshopRegistration for away rotationsMock interviewsCV/Personal statement review via Canvas1 – MSPE released to all programs (cannot releaseearlier)TBA – Interview WorkshopRegistration for away rotationsMock interviews30 – Last day to apply to NRMP without late feeBegin drafting rank listDiscuss rank list with advisorRegular MatchTBA – Interview WorkshopTBA – CV/Personal Statement WorkshopSchedule & attend MSPE Appointment with Dean LeDouxRegistration for away rotationsMock interviewsCV/Personal statement review via CanvasRequest letters of recommendation by July 31TBA – CV/Personal Statement WorkshopTBA – Interview WorkshopSchedule & attend MSPE Appointment with Dean LeDouxRegistration for away rotationsMock interviewsCV/Personal statement review via Canvas15 – NRMP Opens (APPLICATIONS FOR REGULAR MATCH CAN BESUBMITTED)TBA – CV/Personal Statement WorkshopTBA – Interview WorkshopRegistration for away rotationsMock interviewsCV/Personal statement review via Canvas1 – MSPE released to all programsRegistration for away rotationsMock interviews30 – Last day to apply to NRMP without late fee5
Month, YearDecember 2021January 2022February 2022March 2022Early Match (Ophthalmology, Urology, Military)TBA – Military Match results announcedShare these results with Dr. LeDoux &SOMScheduleTBA – Urology preference lists due15 – NRMP Rank order list entry opensSubmit rank listTBA – San Francisco (ophthalmology) Match rank listdueTBA – San Francisco (ophthalmology) Match resultsannouncedTBA – Urology Match results announced20 – NRMP Rank order list deadlineSubmit NRMP rank list14-18 – SOAP18 - Match Day!Regular MatchTBA – How do I rank programs?!?! WorkshopBegin drafting rank listDiscuss rank list with advisor15 – NRMP Rank order list entry opensSubmit rank list20 – NRMP Rank order list deadlineSubmit NRMP rank list14-18 – SOAP18 - Match Day!6
ContactsFunctionAway RotationsCareer AdvisingNameKatrina D’Aquin, Ph.D.Chayan Chakraborti,M.D.Katrina D’Aquin, Ph.D.Class RegistrationCV/Personal StatementReviewERAS TokensMock InterviewsMSPEsTranscript UploadsVSAS/VSLO uKatrina D’Aquin, Ph.D.Melissa RileyKatrina D’Aquin, ane.eduMelissa RileyKatrina D’Aquin, Ph.D.Elma LeDoux, M.D.Roberta CartagineseMelissa RileyKatrina D’Aquin, in@tulane.eduAllys 88.5188504.988.4465
Specialty thesiologyDermatologyDermatologyEmergency MedicineENTFamily MedicineInternal rine CoxGary HaynesDawn TiemannErin BohAndrea MurinaRandy SorgeGavin GassenEddie DennardChayan ChakrabortiJessica KrakerAimee AysenneJohn NervaGabriella PridjianRebecca MetzingerPaul GladdenMary MulcaheyMichael O’BrienBuddy SavoieRyan CraigSamir El-DahrJohn CarlsonAshley WeissPatrick O’NeillErin StantonMandy WeidenhaftBenjamin TricheMary KillackeyRebecca SchrollPatrick McGrewAnil ParameshChrissy GuidryMatthew ZelhartRaju ThomasWayne ulane.edujnerva@tulane.edu(504) 988-8050(504) 988-4700(504) ne.edu(504) 988-2145aweiss3@tulane.eduponeill@tulane.edu(504) 988-5406mcrause@tulane.edu(504) 988-7627mkillack@tulane.edu(504) 988-0783rthomas@tulane.eduwhellst@tulane.edu(504) 63(504)988-5263(504) 988-5114(504) 988-5114(504) 988-3515(401)528-7675(504) 988-6692
Web ResourcesCareers in p.orgAmerican Urological dents/medstudents/vsasSan Francisco Matchwww.sfmatch.orgUSMLEMilitary .org
Scheduling Fourth YearTHIS INFORMATION CAN BE FOUND AS A .PDF ON EMEDLEY’S ECURRICULUM SITE.T4 SCHEDULING CONSIDERATIONS: QUESTIONS TO ASK YOUR MENTORSRemember that you are required to consult mentors and/or specialty-specific advisors before you are eligible toregister for your T4 year. Use this required worksheet to guide your discussions with your mentors, narrow yourcareer research, plan your T4 schedule, and document that you are prepared for your initial T4 schedulingmeeting.Complete and sign the attached worksheet, and turn in a copy during your T4 scheduling appointment.This career advising process began very early in your SOM career (with The Learning Communities, Careers inMedicine exercises, MBTI consultations, etc.), but now is the exciting time when you get to plan your T4schedule! Don’t forget about all of your career advising/schedule advising resources: eMedley’s eCurriculum (where you can find Dean’s Hour recordings, scheduling FAQs, registration guide,scheduling worksheet, rotation descriptions)Tulane SOM’s career advising website (for specialty info and specialty-specific advisor contact student-resources/career-developmentCareers in Medicine (https://www.aamc.org/cim/profile)NRMP resources, including Program Director’s Survey and Charting Outcomes in the Match (for factorsdirectors use to offer interviews and rank candidates, when interview invitations are extended, wheninterviews are conducted, etc.): cialty-specific faculty advisors, Dr. Chakraborti, Dr. D’Aquin, clerkship directors, specialty interestgroupsRemember that all T4s, regardless of specialty choice, must complete the same required rotations. In contrast,the timing and field of your sub-internship and the type of electives you choose will likely differ based on yourpreferred Match specialty.To be eligible to register for your T4 year, Complete at least one column on the attached worksheet. If you have decided on a single specialty, onecolumn is all you need! If you are trying to decide between multiple specialties, fill in as many columnsas will help you plan a T4 schedule that gives you multiple options. Focus in particular on completing the“Specialty/Mentor information” and “Scheduling considerations” sections in the short term before yourT4 scheduling appointment.Read the eMedley eCurriculum scheduling FAQs and registration guide carefully.Complete the T4 scheduling worksheet (that worksheet included with the T4 registration guide thatincludes specific block dates and room to fill in your preferred rotations).Bring hard copies of written permission for all acting internships (copies of email permission will work!).Bring hard copies of written permission for any electives that require departmental permission (seeindividual rotation descriptions in eMedley’s eCurriculum for registration process and contact info).And finally, remember that while you will benefit if you have a permanent schedule for your T4 year, thisadvising process will be iterative. You may need to delay asking your mentor questions about interviewing so10 of 60
you don’t stress out too much about the distant future instead of focusing on planning a T4 schedule; just followup with your advisor about residency applications later! You may need to consult your advisors more than onceif you discover that you loved/hated a recommended elective more than you thought. You may need to add anSOM elective if you aren’t accepted to your preferred away rotation. You may need to visit your advisors morethan once as you get closer to interviews for reassurance and guidance. You may need to consult with youradvisors as you decide whether to cancel interviews. You may need to consult with your advisors to debriefabout how a specific interview went.For more information on scheduling your T4 year, please be sure to check out the resources on eMedley. (Signinto eMedley, click on “Applications,” then “Curriculum.” Click “View Curriculum Website,” and navigate through“T4 Required,” “T4 Sub-I (Acting Internship),” “T4 Electives,” and “T4 Away Rotations.”)11 of 60
STUDENT NAME:STUDENT SIGNATURE:DATE:Specialty #1:Specialty/Mentor informationWhat specialty or specialties are you interested in?List mentors/specialty-specific advisors you’ve consulted. (Can list more than one per specialty)Scheduling considerationsFill in the answers you got from your advisors: use the answers to help plan your schedule!Do I need an acting-internship before ERAS is due (10/1), or can it wait until spring?Does it matter what field I complete an acting-internship in, and what field is that?Are aways recommended before ERAS is due (10/1)? How many?Will I need a chair’s letter? If so, what rotations do I need to complete for the chair’s letter?What electives are recommended for this specialty?Does my specialty demand a research elective? (In what? Can you recommend a PI for me?)Application/interviewing considerations(NRMP’s Program Director Survey also helps answer some of these questions!)Is my Step 1 score competitive? If not, what can I do to help my application?Should I have a Step 2 score before ERAS is due (10/1)?When is peak interview season? (i.e., schedule vacation/online electives during these times!)What kinds of Letters of Recommendation do I need? From whom? How many?How many programs should I apply to?How many interviews should I accept?Are there other specialty-specific requirements? (For example, SLOEs for emergency medicine,program-specific personal statements, standardized video interviews)Other questions you may have(Jot down any additional questions you have so you don’t forget to ask.)12Specialty #2:Specialty #3:
Away RotationsAway rotations are required for some specialties, expected for some, and completely not necessary forsome. The potential costs and benefits of doing away rotations should be discussed with your specialtyadvisor/mentor. Specific things to consider include: Do I need a letter of recommendation from someone outside of my home program?Do I need to demonstrate experience in an environment different from TUSOM (e.g., county,community, etc.)?Will I be able to put forward 200% effort into my away rotation, so that it reflects well upon me?(You should earn Honors in your away rotations to maximize the benefit on applications)Am I planning to apply in competitive regions, where connections to a program may bebeneficial?Is the location of the away rotation one for which I need more information before decidingwhether to apply there?Am I planning on participating in the military match?EXTRAMURAL CLERKSHIP: POLICIES AND APPLICATION FOR APPROVALNOTE: As of 2020, in-person away rotations were suspended due to COVID. As of the time of thiswriting, these have NOT been reinstated. Away rotations can be done ONLY as virtual experiencesEXCEPT for military students who need to complete away experiences as part of their militaryobligation.Tulane has designed its extramural clerkship (“away rotation”) approval process to meet LCMEstandards for oversight of extramural electives. 1Students must have departmental approval for an away rotation and must upload required documentsideally at least 30 days before the away rotation is scheduled to begin. No retroactive schedule changeswill be made.Domestic away rotations can be completed only at ACGME- or LCME-accredited institutions orprograms. LCME directory: http://lcme.org/directory/ ACGME directory: https://apps.acgme.org/ads/public/International away rotations must be approved through the Department of Family and CommunityMedicine. Students pursuing international rotations must complete this form and additional steps toensure your safety and the quality of your educational experience. See the department for moreinformation.Standard 11.3, “Standards For Accreditation of Medical Education Programs Leading to the MD Degree,”published March 2016.113
Step 1: Departmental ApprovalAway rotations require approval by the faculty of the Tulane department equivalent to the awayrotation department. For example, Tulane’s Surgery Department must approve a surgery away rotation.You may begin this process before you are accepted to the rotation.1. Complete all information on the attached extramural clerkship approval form2. Attach a description of the rotation3. Submit the form and description to the clerkship coordinator of the appropriate Tulane department.The clerkship coordinator will present the application to the clerkship director, chair or chair’sfaculty designee for approval. Only faculty may approve away rotations. For away rotations inanesthesiology, students may submit their application directly to the clerkship director.To meet LCME accreditation standards and to ensure a productive and safe learning environment,students and faculty should discuss the following, particularly for international electives and electives innon-traditional environments: Potential risks to the health and safety of patients, students, and the communityThe availability of emergency careThe possibility of natural disasters, political instability, and exposure to diseaseThe need for additional preparation prior to, support during, and follow-up after the electiveThe level and quality of supervisionAny potential challenges to the code of medical ethics adopted by the home schoolStep 2: eMedley DocumentationStudents must upload all of the following as a single document into the “documents” tab in eKeeper ineMedley (see next page for guide to uploading in eKeeper):1. Extramural clerkship form approved by a faculty member of the appropriate Tulane department.2. Description of the rotation.3. Acceptance letter, email, or screenshot from the host institution that identifies the student’s name,rotation name, and rotation dates.This process can be completed only after you have been accepted by the host institution.To upload your document in eMedley:Save the approved form, description, and acceptance as a single document.See step-by-step instructions with screen shots on eMedley.Step 3: Committee DecisionEmail SOMSchedule@tulane.edu to indicate that you have uploaded a completed, approved awayrotation application (and supporting documentation including proof of acceptance by the hostinstitution) to your eKeeper. Await review and approval by the approval committee that includesStudent Affairs and Academic Affairs administrators.14
You will receive an email either that the rotation has been added to your schedule, has been declined, orrequires more documentation. As always, check your email daily.Step 4: Host Institution PaperworkYou may need to provide your host institution with various kinds of documentation. See the PDF“Where do I get away rotation documents” for information about how to request transcripts, healthrelated documents, insurance proof or certificates, etc.Step 5: Rotation Changes and Follow-upIf you will not complete an away rotation that has been approved, you must emailSOMSchedule@tulane.edu more than one week before the rotation is scheduled to begin to requestthat the rotation be dropped. If you do not meet this deadline, you will earn an F in the scheduledrotation.After you complete an away rotation, the following documents must be submitted before you will beassigned a final grade. It is your responsibility to follow up on both documents. Your supervisor’s evaluation of your performance. This form is available on eMedley eCurriculum under“T4 Away Rotations” Documents Away evaluation form Your evaluation of the away rotation. You
Class of 2022 Residency Prep Book 2020-21 . Contents . . CV/Personal statement review via Canvas 8 – Personal Statement Workshop . Family Medicine Eddie Dennard edennar@tulane.edu (504) 988-4700 Internal Medicine
